CSTS User Conference: MNPAT Update

1. CSTS User Conference: MNPAT Update 6/19/2019

2. MNPAT Background and Data

3. Background • 1993 - Race Bias Task Force Report recommended use of validated risk assessment tools to reduce bias • Minn. Stat. 629.74 promulgated after report published • 2014 – Committee for Equality and Justice (CEJ) recommended study of pretrial risk assessments • Minnesota Judicial Branch (MJB) Strategic Plans • FY14-15: Priority 3.B.ii: “Study evidence-based tool(s) for use in making pretrial release decisions statewide.” • FY16-17: Priority 3.A.ii: “Continue study of evidence-based tool(s) for use in making pretrial release decisions statewide.”

4. Legal authority • Minn. Stat. § 629.74 • “The local corrections department or its designee shall conduct a pretrial bail evaluation of each defendant arrested and detained for committing a crime of violence as defined in [listed statutes]. . . . The Judicial Council, in consultation with the Department of Corrections, shall approve the pretrial evaluation form to be used in each county.” • Minn. Stat. § § 629.715, subd. 1(a); 629.72, subd. 2(a) • When a person is arrested for a crime against the person or certain stalking or domestic-abuse related crimes, the judge before whom the arrested person is taken shall review the facts of the arrest and detention.

5. Past Milestones Opt-out window ends; 82 counties agree to use statewide tool MJB report on use of validated pretrial tools and in-custody rates Workgroup recommendations presented to Judicial Council May 2015 Aug 2016 June 2016 Oct 2015 March 2017 Pretrial Release Initiative Workgroup begins meeting Judicial Council approves Pretrial Release Initiative Workgroup recommendations

6. Past Milestones Judicial Council approves Policy 524, Hennepin County 2015 Adult Pretrial Scale as new statewide tool (MNPAT), form, and questionnaire Tool Selection Committee convenes Statewide MNPAT go-live Dec 2018 June 2017 March 2018 Jan 2018 Nov 2017 April 2019 Statewide CSTS Pretrial Module go-live Tool Selection Committee recommendations to Judicial Council Pretrial Release Initiative Implementation Steering Committee convenes

7. MNPAT Data Process

8. MNPAT Data for Reporting and Validation Reporting • In-custody rate • Avg. bail amounts • Defendants released by risk level • Success rate (appear at all hearings/no pretrial crime) Validation • Significance of existing MNPAT variables • New definitions of variables • Additional questions for validation • MNCIS data • Geographic impact • Race/gender bias

9. MNPAT First Month – CSTS to MNCIS • Data from April 1 – April 30 • Data upload on May 14th; 34 out of 38 files delivered within one week of delivery date • All files delivered by early June

10. MNPAT Data – CSTS to MNCIS When doing the transfer: • Only run file in CSTS. Do not run the transfer through a different application • Should work seamlessly in CSTS • Do not send test files/images/etc. • Do not run the data earlier than we request. We will send a reminder email prior to the transfer.

11. First Month – MNPAT Data Quality • 1,570 assessments completed and submitted • Total score range: 3 – 193 • Low: 371 (24%) • Med: 539 (34%) • High: 660 (42%) • 1,367 (87%) assessments with a matching case number • 887 (56%) assessments with a matching SID number • 999 (64%) fully complete forms • No UNAVLB/blank/unknown values for any field

12. First Month – MNPAT Count by Agency

13. Ongoing Data Quality • Updated case numbers need to be inputted into CSTS • Make sure to click finalize in CSTS • Only run data load from CSTS

14. IMPLEMENTATION

15. Stakeholders • Don’t wait! • Start in Probation – discussed implementation with line staff, including support staff • Reaching out to Judges – at COJAC and in smaller settings • Get to Prosecutors – needed them on board to have success getting charging information

16. In House – Support Staff • Had to figure out who needed what information and when • In order to use the MNPAT, we needed all clients open in CSTS that needed bail studies completed. • Support were added to the “All Probation Bail Group”. Jail staff email over bail study requests, which is cross-referenced with the transport list and our in-house bail study list. • Support staff review the requests and lists in the morning, run NCIC, and open clients and assign them to the agent completing bails on that day. • *What about a “dummy agent”?

17. In House – Probation Agent • Agents wanted to start quickly after training • Went live before the initially planned “go live” date. • Had an informal meeting to discuss logistics with staff before implementation. • Agents are responsible for their assigned day. • Went live with the CSTS template version of MNPAT(pre-module) • Sought consistency in an inconsistent world. • Standard conditions of release were not being used

18. Out House - Prosecution • Had to get the buy in from the County Attorney’s office to get charging information • Met with attorneys and legal assistants • Had them send charging information to the “All Probation Bail Group” distribution list • Did it work right away? • Agents were asked to notify supervisors in cases where charging information was not sent to Probation • Agent have been watching MNCIS for charging information in situations where emails seem to be lacking

19. MNPAT module • Some items were already in place • Support staff were already opening clients/cases in CSTS • Jail and Prosecution were already using the “All Probation Bail Group” email list • Some items were not in place (validation study compliance) • We were not waiting for the MNCIS file number before finalizing the MNPAT. We had to change again. • Agents create it and send it via email to bail distribution list. • Agents then put the questionnaire and any other documents in the support staff mailbox. • Support staff - Before closing the case, get MNCIS • Add File # to MNPAT • Finalize the MNPAT • Close case