BSB JOP Project BSBEEP Black Sea Buildings Energy Efficiency Plan Presentation of GA No1:

1. BSB JOP Project BSBEEP Black Sea Buildings Energy Efficiency Plan Presentation of GA No1: “Knowledge and Information collection and dissemination - Analysis of external current situation” Kick off Meeting, Samsun, 2013 Georgios GAIDAJIS Democritus University of Thrace, School of Engineering, Department of Production Engineering & Management Xanthi, Greece

2. Structure of presentation Introduction GA1’s internal structure BSBEEP Partner Perception and Added Value Presentation of GA1’s activities Outputs, results, target groups and stakeholders From GAF to implementation - already been done From GAF to implementation - What to do Contact details

3. Introduction • GA1’s role and position for the whole BSBEEP project • GA1 outputs will provide the basis for a solid understanding of the current situation and potential regarding energy efficiency for buildings in the examined areas. • GA1 outputs will be the first inputs for GA4 starting the promotion and dissemination activities.

4. Introduction • Responsible partner Democritus University of Thrace • 1,400 employees. • 18 Departments. • 12,500 students. • School of Engineering (5 departments) • 153 faculty members • 3,500 graduate students • 340 post-graduate students • Campus area: > 1,500,000 m2 4/27

5. Introduction • GA1’s involved partners Municipality of Kavala-GR [Applicant] Municipality of Galati-RO Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR Municipalities Democritus University of Thrace [GA Leader] University “DUNĂREA" Galaţi-RO American University of Armenia-AM Renewable Resource & Energy Efficiency Fund-AM Universities & Funds

6. Introduction • Budget* and timeframe Budget allocated to Human Resources only *According to BSBEEP_Application Form

7. Most activities will be implemented within the first 10 months of the project (months 1-10)

8. Comment 1: 200 pages each study * 5 studies = 1000 pages to be translated in 7 languages??? = 7000 pp?? 2. GA’s internal structure • GA1’s internal structure Implementation of five (5) studies (one study per activity ≈ 200 pages), organized in nine (9) chapters as follows: • Structure flexibility-adaptation since many municipalities fall under common legislative framework (i.e. EU, Turkish, etc.) • Avoidance of effort duplication (ensure the that participants will not work on identical subjects thus losing valuable time, i.e. EU and Turkish legislation should not be described in each EU and Turkish municipality respectively) • One (1) introductory chapter • General information regarding activity’s subject and notions. • Seven (7) chapters (one for each municipality and one for Armenia). • Focus on local national and EU level. • One (1) comparative final chapter • Identify common approaches, pros and cons, evaluate data adequacy etc.

9. 2. GA’s internal structure • DUTH Responsibilities • Coordination of partners (e.g. through the development of an analytical timetable including specific deliverables per participant) . • Development of a draft table of contents and a template, in order to increase consistency and avoid unnecessary work. • Development of a set of quality criteria to be met by the deliverables of each participant. • Follow-up of timetables, milestones, etc. • Compilation of the deliverables. DUTH is experienced in developing final reports and improving the visualization of the results.

10. 2. GA’s internal structure • General description of the GA1 -Aim and purpose

11. 3 . BSBEEP Partner Perception and Added Value • Expectations from the implementation: • Enhance the knowledge of local authorities regarding energy efficiency in buildings related issues. • Help decision makers (local, regional, level) in relative issues. • Support further actions (capitalization of the results). • Added value for DUTH: • Development of a cooperation network regarding various aspects of our research interests (e.g. Carbon footprinting, Life cycle assessment, sustainability performance, sustainability metrics, industrial ecology, etc.). • Gain experiece from the cooperation with neighboring Black Sea region countries.

12. Comment 2: DUTH does not participate in the specific activity ?? 4. Presentation of GA’s activities • Detailed presentation of GA1 activities Activity 1: • Collect and compare legal and administrativeframework concerning energy efficiency issues focused on buildings construction sector. Municipalities Municipality of Kavala-GR [Applicant] Municipality of Galati-RO Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR • Three levels of analysis: • EUlevel • National level • Local level Universities & Funds American University of Armenia-AM • What information to be included? • Historical evolution, • problems, • challenges, • opportunities, • constraints etc. Basic Output: Legal framework corpus, concerning the legal framework at EU, national and local level.

13. 4. Presentation of GA’s activities • Detailed presentation of GA1 activities Activity 2: • 1st Step: Collect information regarding funding opportunities, programs and political initiatives Municipalities Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR • Three levels of analysis: • EUlevel • National level • Local level Universities & Funds Democritus University of Thrace University “DUNĂREA" Galaţi-RO American University of Armenia-AM • 2ndStep: Evaluation in order to meet the needs of partners. • Specific criteria need to be developed. Basic Output: Guide for funding, political initiatives at EU, national and local level.

14. 4. Presentation of GA’s activities • Detailed presentation of GA1 activities Activity 3: • 1st Step: Collection of appropriate applied best practices (BAT) concerning energy efficiency issues. • 2nd Step: Make proposals to implement a number of them in specific case studies. Municipalities Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR Universities & Funds Democritus University of Thrace University “DUNĂREA" Galaţi-RO American University of Armenia-AM Basic Output: Best practices collection, from EU, national and local experience.

15. 4. Presentation of GA’s activities • Detailed presentation of GA1 activities Activity 4: • Collection of a pool of active bodies and experts that are involved in energy efficiency matters • Development of "BSBEEP POOL" Municipalities Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR Universities & Funds Democritus University of Thrace University “DUNĂREA" Galaţi-RO American University of Armenia-AM Basic Output: Index of actors (institutions and bodies) at EU, national and local level.

16. Comment 3: DUTH does not participate in the specific activity ..?? 4. Presentation of GA’s activities • Detailed presentation of GA1 activities Activity 5: • Collection of building materials and systems concerning energy efficiency issues • Development of “BSBEEP AGORA”a special section on web page where products, systems and services are exhibited. Municipalities Municipality of Kavala-GR [Applicant] Municipality of Cahul-MD Municipality of Mykolayiv-UA Municipality of Samsun-TR Municipality of Tekirdag-TR Universities & Funds University “DUNĂREA" Galaţi-RO RR & Energy Efficiency Fund-AM Basic Output: Guide of building materials concerning energy efficiency issues.

17. 4. Presentation of GA’s activities • Summary of participants in GA1 activity Municipalities of Cahul, Mykolayiv, Samsun andTekirdag will participate in all 5 GAs

18. 5. Outputs, results, target groups and stakeholders • Expected Outputs Months 1-4 Until 1st Progress Report • Specifications for five (5) studies Months 5-8 Until 2nd Progress Report • Four (4) studies collecting information and producing knowledge (from act. 1,2,3,4). • Each study (approx. 200 pages in average) will be published in seven languages (English, Greek, Romanian, Turkish, Ukrainian, Armenian and Moldavian). [4 studies*200 pages=800 pages]

19. 5. Outputs, results, target groups and stakeholders • Expected Outputs Months 9-12 Until Interim Report • One (1) study collecting information and producing knowledge (from act.5). • The study (approx. 200 pages) will be published in seven languages (English, Greek, Romanian, Turkish, Ukrainian, Armenian and Moldavian).

20. 5. Outputs, results, target groups and stakeholders • Expected Results • To exchange organized knowledge and information about buildings energy efficiency and to disseminate it systematically around Black Sea area. • To boost the discussion on such issues by creating an “all-in-one” knowledge and info point “BSBEEP K+I point” as a result of actions 1,2 and 3. • To produce tangible tools that will help local actors to establish initiatives for taking action (mainly as a continuation of act.4 - "BSBEEP POOL"). • To produce tangible tools that will create a better environment for entrepreneurs to collaborate each other by putting on the ground practical issues (mainly as a continuation of act.5 - “BSBEEP AGORA”).

21. 5. Outputs, results, target groups and stakeholders • Target groups • Political personnel (Mayors and Vice-mayors, counselors), • Municipal servants (Technical and Financial Departments), • Scientific and technical personnel at municipalities, • Work force related with construction and technical services from the free market, • Journalists at local, regional and national media. • Stakeholders • National authorities and bodies (ministries, independent authorities, etc.), • LRAs, • Public administration, • NGOs, • Scientific and academic community concerning energy, renewable energy resources.

22. 6 . From GAF to implementation - already been done • What has already been done - Current status • Internaly • Screening analysis of current literature (e.g. European Commission Reports, Literature review, i.e. International Journal of Building and Environment, etc. • A number of theses regarding energy efficiency in buildings are under elaboration • A draft questionnaire is being developed in order to acquire basic data regarding the participants’ status on available data. • Externaly • Generic discussion among participants and relative agents.

23. 6 . From GAF to implementation - already been done

24. 7 . From GAF to implementation - What to do • What we plan to do: • Develop a final questionnaire to collect basic information regarding partners and their current status (Until 15/9). • Develop the generic structure of the five (5) studies (including their analytical contents) and send it for comments to the participants (Until 15/9). • Development of an analytical (exclusively for GA1 and each participant) timetable including specific deliverables (Until 15/9). • First steps to be done: • Agree on communication protocol (kick-off meeting) • Discuss and agree over the contents of the five studies (Until 25/9). • Development of a template (format directions for Tables, Figures, Literature, writing style, etc.) according to which the participants will deliver their text (Until 25/9).

25. 7 . From GAF to implementation - What to do • Pre-conditions of success: • Good preparation of activities and good coordination of partners concerning methodological issues and organizational structures of every partner. • Conditions outside the Beneficiary's direct control - Good will for participation and reaction. • Timely response • Communication-responsible person in charge

26. 7 . From GAF to implementation - What to do • What will be the contribution from Involved partners Focus on providing local and national data and practices. Focus on EU data, complicated tasks and evaluation procedures

27. Thank you for your attention! • Partner: Democritus University of Thrace • Contact Person: Ass. Prof. Georgios GAIDAJIS • E-mail: geogai@pme.duth.gr • Tel. & Fax: +30 25420 79877 • Mobile Phone: +30 6945 395 119 • Skype address: geogai