New Hire / Rehire Administration (563)

1. New Hire / Rehire Administration (563) SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes the typical processes used to Hire candidates and Rehire employees using Hire Personnel Actions. • Benefits • The employee master record is created / updated • Employee records are kept in real time alignment with organizational changes so time management, payroll, and other functions perform as needed • Key Process Steps • New Hire / Rehire Administration

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Enterprise roles involved in process flows • Time and Payroll Administrator • Benefits Administrator • HR Administrator • Applicant / Employee

4. Detailed Process Description • New Hire / Rehire Administration • Employee hired – New Hire Action executed • Employee accepts offer in the appropriate org unit • Employee’s initial record is created • Temporary worker hired – External Hire action executed • Employee accepts special assignment • Non-employee’s initial record is created

5. Detailed Process Description • New Hire / Rehire Administration • Former employee rehired – Rehire action executed • Former employee accepts offer in the appropriate org unit • Former employee’s life cycle continues • Former temporary worker rehired – External Rehire action executed • Former temporary worker accepts special assignment • Former worker’s life cycle continues

6. Process Flow Diagram New Hire / Rehire Administration Employee Type? Job Offer Accepted New Temporary Worker New Employee Temporary Worker Hired – External Hire Action Collect Personnel Data Info Employee Hired – New Hire Action Recruit and Offer Job Requisition Approved Existing Temporary Worker Existing Employee Former Employee Hired – Rehire Action Former Temporary Worker Rehired – External Rehire Action Maintain Employee Information (570) SAP ERP Reporting for HCM (559) Leave of Absence Processing (568) Employee Transfer Administration (567) Employee Terminations (569) Time Payroll Administrator Benefits Administrator HR Administrator Applicant/Employee Benefits Enrollment and Termination (565) Employee Time Entry (564) Employee Payroll Processing (566) Outsourcing to Payroll (579) Maintain Company Organizational Structures (560)

7. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision