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OOS Order Communication to State DMVs

OOS Order Communication to State DMVs. Proposal for Automated Notification of FMCSA OOS Orders. Current Process Flow. FMCSA Regional Service Center Issues Federal Shut-Down Order and Updates MCMIS with Carrier OOS Status MCMIS Automatically Updates Carriers MCSIP Step to Reflect OOS Status

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OOS Order Communication to State DMVs

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  1. OOS Order Communication to State DMVs Proposal for Automated Notification of FMCSA OOS Orders

  2. Current Process Flow • FMCSA Regional Service Center Issues Federal Shut-Down Order and Updates MCMIS with Carrier OOS Status • MCMIS Automatically Updates Carriers MCSIP Step to Reflect OOS Status • FMCSA Division is Notified of OOS Order: Possible Breakdown AND Vehicles could be registered in States outside of carrier’s domicile State. • FMCSA Division Office Contacts State DMV to Inform of the OOS Order and to Request Suspension: Possible Breakdown AND Vehicles Could be Registered in Other States

  3. Current Process • MCMIS Automatically Updates SAFER Night OOS is Issued • State IRP System Automatically Receives Nightly Update of Carrier Status from SAFER • State IRP System Automatically adds vehicles to Carrier file and sends back to SAFER to populate the Target File • State IRP System Automatically Flags Carrier if They Try to Renew, Add a Vehicle to their Account etc • Problem: Carrier May Continue to Operate Until Renewal or Modifying their Account with New Vehicles if State Has not been Notified by FMCSA

  4. Proposal for Consideration • FMCSA Service Center Issues Federal Shut-Down Order and Updates MCMIS with Carrier OOS Status (Same) • MCMIS Automatically Updates Carriers MCSIP Step to Reflect OOS Status (Same) • FMCSA Division is Notified of OOS Order (Same) • FMCSA Division Office Contacts State DMV to Inform of the OOS Order and to Request Suspension (Same)

  5. Proposal for Consideration • MCMIS Automatically Updates SAFER Night OOS is Issued (Same) • State IRP System Automatically Receives Nightly Update of Carrier Status (Same) • State IRP System Automatically adds vehicles to Carrier file and sends back to SAFER to populate the Target File (Same)

  6. Proposal for Consideration • State IRP System Automatically Alerts DMV Staff in Morning that Vehicles on their IRP System Have a New Federal OOS Status (NEW Proposal) • State IRP system is already Automatically creating vehicle file that may include OOS carriers for submission to the Target file • Possibly Copy State Vehicle File along with OOS MCSIP Step at Night for Manual or Automated Review • Prompt to Contact FMCSA if Not Already Contacted • Consult on Whether Suspension Should be Issued • CVIEW States Could Extract State Vehicles and MCSIP Step from Target File Subscription

  7. Advantages of the Proposal • Eliminates Potential Communication Breakdown Between FMCSA and State DMV when FMCSA Issues OOS Orders • FMCSA Willing to Fund Programming Costs • Helps Ensure OOS Carriers are Addressed in a More Timely and Efficient Manner

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