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Legislative Council Library Services

A specialized library serving the Legislative Council with access to collections, facilities, reference, and loan services. Challenges include public accountability, evolving user needs, tight deadlines, and proactive work. Librarian and supporting staff info provided.

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Legislative Council Library Services

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  1. The Legislative Council Library Watson CHAN Head, Research and Library Services Legislative Council Secretariat November 2003

  2. Mission • A specialized library serving the information needs of the Legislative Council, its committees, Members and other related personnel involved/interested in legislative work

  3. Establishment - 1995 • Established in 1993 and operation commenced in 1995 • Initial establishment: 1 librarian and 1 supporting staff • Library services restricted to Members only • Services provided on a first-come-first-served basis

  4. Establishment - today • 3 librarians and 3 supporting staff to provide library services • 5 supporting staff to manage the LegCo web site and the Research and Library Information System (an electronic document retrieval system)

  5. Library users • Members of the Legislative Council • Members’ personal assistants • Staff of the Legislative Council Secretariat • Members of the public

  6. Library services for Members, their assistants and Secretariat staff • Access to Library collections • Access to Library facilities • Reference services • Loan services

  7. Access to Library collections • Council collection • Reference collection • General collection • Special collections • News library

  8. Access to Library facilities • Reading room • Audio-visual equipment • Computers including access to the Internet

  9. Reference services • Timely and quality information and reference services • Focusing on core collection of Council documents

  10. Loan services • Access to loan services of Library collections • Access to inter-library loan services

  11. Library services for members of the public • Access to records of the Council and open committees meetings • Access to collections on the Library catalogue • Reading room facilities • Use of audio-visual equipment

  12. Facts and figures (1) Number of visits: • 2000/01: 6000 visits • 2002/03: over 9000 visits Number of enquiries: • 2000/01: slightly above 10 000 • 2002/03: over 13 000

  13. Facts and figures(2) Size of collection: • 2000/01: 27 000 items • 2002/03: 32 000 items Circulation of library items: • 2000/01: 3 800 • 2002/03: 12 500

  14. Challenges(1) Public accountability • Promoting transparency of the work of the Legislative Council • Ensuring all necessary information are made available to the wider public on a timely fashion

  15. Challenges(2) Changing needs of users • Services must be adapted to changing users’ needs and add genuine value • Expectations and demands must be balanced with resources available • Skills must be kept up to date

  16. Challenges(3) Tight deadlines • Increasing expectations for ready made materials / timely information pack Wider scope • Increasing expectations for more in-depth information and information beyond the Library collection

  17. Challenges(4) Re-active versus pro-active work • Re-active: responding to enquiries • Pro-active: anticipating needs before they become enquiries

  18. Library staff - librarians (1) Duties: • Acquisition • Cataloguing • Circulation • Reference • Library system maintenance

  19. Library staff - librarians (2) Entry requirements • Degree or post-graduate degree in library science • Very good command of written and spoken Chinese and English • Good knowledge of LC Classification, and preferably knowledge of LCSH, AACRII and USMARC, or equivalent

  20. Library staff - librarians (3) Entry requirements (cont’d) • Experience in using Innopac for cataloguing, acquisition, and other library administrative purposes • At least 6 years’ working experience in the provision of library services

  21. Library staff - librarians (4) Attributes • Ability of working independently and under pressure • High level of information literacy skills • Very good analytical, communication and supervisory skills

  22. Library staff - librarians (5) Staff development • On-the-job training • Sponsored job-related training • Exchanges with legislative staff from other jurisdictions

  23. Library staff - supporting staff (1) Duties: • To assist in making acquisition • To assist in cataloguing • To assist in providing library counter services

  24. Library staff - supporting staff (2) Entry requirements • Grade E or above in five subjects, including English Language (Syllabus B), Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination, or equivalent. • Preferably with formal training in library science

  25. Library staff - supporting staff (3) Entry requirements (cont’d) • Good command of written and spoken Chinese and English • Preferably with 5 years' relevant experience

  26. Library staff - supporting staff (4) Attributes • Good initiative • Good communication and interpersonal skills • Self-motivated and responsible

  27. Library staff - supporting staff (5) Staff development • On-the-job training • Sponsored job-related training

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