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The Legislative Council Library

The Legislative Council Library. Watson CHAN Head, Research and Library Services Legislative Council Secretariat November 2003. Mission.

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The Legislative Council Library

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  1. The Legislative Council Library Watson CHAN Head, Research and Library Services Legislative Council Secretariat November 2003

  2. Mission • A specialized library serving the information needs of the Legislative Council, its committees, Members and other related personnel involved/interested in legislative work

  3. Establishment - 1995 • Established in 1993 and operation commenced in 1995 • Initial establishment: 1 librarian and 1 supporting staff • Library services restricted to Members only • Services provided on a first-come-first-served basis

  4. Establishment - today • 3 librarians and 3 supporting staff to provide library services • 5 supporting staff to manage the LegCo web site and the Research and Library Information System (an electronic document retrieval system)

  5. Library users • Members of the Legislative Council • Members’ personal assistants • Staff of the Legislative Council Secretariat • Members of the public

  6. Library services for Members, their assistants and Secretariat staff • Access to Library collections • Access to Library facilities • Reference services • Loan services

  7. Access to Library collections • Council collection • Reference collection • General collection • Special collections • News library

  8. Access to Library facilities • Reading room • Audio-visual equipment • Computers including access to the Internet

  9. Reference services • Timely and quality information and reference services • Focusing on core collection of Council documents

  10. Loan services • Access to loan services of Library collections • Access to inter-library loan services

  11. Library services for members of the public • Access to records of the Council and open committees meetings • Access to collections on the Library catalogue • Reading room facilities • Use of audio-visual equipment

  12. Facts and figures (1) Number of visits: • 2000/01: 6000 visits • 2002/03: over 9000 visits Number of enquiries: • 2000/01: slightly above 10 000 • 2002/03: over 13 000

  13. Facts and figures(2) Size of collection: • 2000/01: 27 000 items • 2002/03: 32 000 items Circulation of library items: • 2000/01: 3 800 • 2002/03: 12 500

  14. Challenges(1) Public accountability • Promoting transparency of the work of the Legislative Council • Ensuring all necessary information are made available to the wider public on a timely fashion

  15. Challenges(2) Changing needs of users • Services must be adapted to changing users’ needs and add genuine value • Expectations and demands must be balanced with resources available • Skills must be kept up to date

  16. Challenges(3) Tight deadlines • Increasing expectations for ready made materials / timely information pack Wider scope • Increasing expectations for more in-depth information and information beyond the Library collection

  17. Challenges(4) Re-active versus pro-active work • Re-active: responding to enquiries • Pro-active: anticipating needs before they become enquiries

  18. Library staff - librarians (1) Duties: • Acquisition • Cataloguing • Circulation • Reference • Library system maintenance

  19. Library staff - librarians (2) Entry requirements • Degree or post-graduate degree in library science • Very good command of written and spoken Chinese and English • Good knowledge of LC Classification, and preferably knowledge of LCSH, AACRII and USMARC, or equivalent

  20. Library staff - librarians (3) Entry requirements (cont’d) • Experience in using Innopac for cataloguing, acquisition, and other library administrative purposes • At least 6 years’ working experience in the provision of library services

  21. Library staff - librarians (4) Attributes • Ability of working independently and under pressure • High level of information literacy skills • Very good analytical, communication and supervisory skills

  22. Library staff - librarians (5) Staff development • On-the-job training • Sponsored job-related training • Exchanges with legislative staff from other jurisdictions

  23. Library staff - supporting staff (1) Duties: • To assist in making acquisition • To assist in cataloguing • To assist in providing library counter services

  24. Library staff - supporting staff (2) Entry requirements • Grade E or above in five subjects, including English Language (Syllabus B), Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination, or equivalent. • Preferably with formal training in library science

  25. Library staff - supporting staff (3) Entry requirements (cont’d) • Good command of written and spoken Chinese and English • Preferably with 5 years' relevant experience

  26. Library staff - supporting staff (4) Attributes • Good initiative • Good communication and interpersonal skills • Self-motivated and responsible

  27. Library staff - supporting staff (5) Staff development • On-the-job training • Sponsored job-related training

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