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2017 Extension Submission Requirements in Grants Solutions

Complete form HUD-91186-A for program funding, utilize Burn Rate Tool to manage budget, ensure compliance with grant guidelines.

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2017 Extension Submission Requirements in Grants Solutions

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  1. 2017 Extension Submission Requirements in Grants Solutions

  2. Extension Submission Requirements • You must complete a form HUD-91186-A, Multifamily Housing Service Coordinator One-Year Budget and submit to the Department through Grants Solutions.   • The HUD-91186-A should be completed for your 12-month authorized amount and any calculated offset is required to be noted in Section 3, Funding Sources and Time Periods. Note: For Fiscal Year 2017, no increase to the prior year funding level - based on the Annual Cost of Living Allowance (COLA) - will be allowed.

  3. Extension Submission Requirements (cont’d…) • Example The 12-month authorized amount for your program is $45,000. You have calculated an offset of $20,000 in unexpended funds from your most recently funded award period. You MUST reduce your request for new FY 2017 funds based on the calculated amount, instead of submitting a request for $45,000 you will submit a request for $25,000 ($45,000-$20,000). Once awarded, your total funding in eLOCCS will be $20,000 in offset plus $25,000 in new funding for a total award under the FY 2017 performance period of $45,000. NOTE: The authorized 12-month amount for your program will not be affected.

  4. Extension Submission Requirements (cont’d…) • To determine if your request is acceptable, HUD will review your annual budget request in Grants Solutions, along with the: • current unexpended funds in eLOCCS, • last voucher submission and • 12-month authorized amount. Note: This procedure assumes that all previously incurred costs have been paid through the end of the month preceding the last eLOCCS payment date. Be certain that before you submit your request that your vouchering is current – be it monthly or quarterly.

  5. Burn Rate Tool Purpose: to assist Service Coordinators to track eligible budget expenditures, determine budget variances and project need for future grant renewals. Will be posted on the Service Coordinator HUD webpage

  6. Burn Rate Tool cont’d… Use this tool to: • Create a Grant Dashboard which allows you to enter basic project information and pulls a summary of current expenditures and burn rate based on data entry in Budget YTD Tab. • Incorporates all budget data entry into one tab called Budget YTD (as opposed to being separated by quarters) to show expenditures and drawdown requests on a monthly basis.

  7. Burn Rate Tool cont’d… The tool is designed to .. • Include a cell for grantees to enter approved indirect costs rate and formulated data in this cell will produce an error if the costs exceed 10% or approved indirect cost rate entered. • Incorporates an error message for QA budget line item if amount entered exceeds 10% of SC salary. • Update Renewal Tab to automatically calculate Projected Final Budget to be actuals from months 1-8 and average estimates for 9-12. The final renewal amount automatically deducts any renewal offset.

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