High Impact Presentations

1. High Impact Presentations By Y N Kaushal

2. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

3. Why Presentation skills? “You may have the best idea, the best product, or the best proposal. However, if you cannot present it in a professional manner it may never be recognized as valuable.” Enablers India

4. What happens if I present poorly? • I do not make any impact. • I cannot share my thoughts, ideas and feelings fully. • I have gold but I trade in junk. • I have unfulfilled relationships at work place as well as at home. • I find that others take me lightly. Enablers India

5. People who are unable to articulate their thoughts, though living, resemble the dead more. Thirukkural Enablers India

6. What Should I Do? • Develop and sharpen my presentations skills • by Practice, Practice and Practice. • Observe myself minutely. • Observe others’ presentation skills. Enablers India

7. To present better you must • Believe it’s possible, • Know it’s desirable, • Want to make it happen, • Work it out. Enablers India

8. Basic Principles • Being a powerful presenter is about being yourself, • Success comes from being oneself, not doing imitations. Enablers India

9. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

10. Structure of a Presentation • Purpose of Presentation • Presentation Approach • Stages of Presentation Enablers India

11. Purpose of presentation • To inform • To persuade • To Sell • To relieve concern • To change beliefs • To Instruct people in a new process Enablers India

12. TELL Low Involvement SELL WIN High Involvement/ Interaction Presentation Approach Enablers India

13. Interdependence of three variables of presentations Objective Approach Audience Size Enablers India

14. Enablers India

15. Stages of Presentation • Planning • Objective • Context • Preparing • Content • Sequence - Flow • Presenting • Process • Discussion • Close Enablers India

16. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

17. Planning • Objective: • Why are we making the presentation? – In order to ... Enablers India

18. In order to --- • Selling goods and/or services • Training employees or customers • Obtaining Approval on proposal • Producing investor support • Informing stockholders • Informing the community Enablers India

19. Kindly write objective of your presentation. Enablers India

20. Planning • Objective: • Why are we making the presentation? – In order to ... • What will the End Result look like? • What are the SuccessCriteria? Enablers India

21. Planning • Context : • Who will be there? • What are their stakes? • What are their known viewpoints? • Who will support & who will oppose? Enablers India

22. Planning: Audience Analysis Checklist • What occupation/professional relationships are present between you and your audience? • What are the reasons for attending the meeting? • What type of language will be appropriate? • What level and pace of assimilation can they be expected to display? Enablers India

23. WIIFM • WIIFM • What’s In It For Me? Enablers India

24. What type of audience you were addressing? Enablers India

25. There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave. Dale Carnegie Enablers India

26. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

27. Preparing Presentation Enablers India

28. Collect • And Put together Enablers India

29. Developing thoughts and ideas • Collecting information • Brain storming to generate ideas • Mind Mapping for organizing information and thoughts Enablers India

30. Brain Storming, some ground rules. • Defer evaluation. • Quantity begets quality. • Encourage wild ideas • Hitchhike. Enablers India

31. Putting it together Enablers India

32. Mind mapping: few guidelines • Draw a circle in the centre of the paper • Write your purpose for communication in the centre. • Put down your key ideas in lines that radiate from the circle. • Develop sub points on smaller lines that form branches from the key ideas. • Number each idea to make a root or a road map that sets the priority for your topic. Enablers India

33. An example Air Kinds Pollution Enablers India

34. Sequence – Flow: • Logical strands/blocks • Establish connectivity • Simple to complex • Build up and not explode Enablers India

35. Introduction Issue 1 Chronology Issue 2 Issue 3 Development Conclusion Preparing - Topic Outline Blocking Enablers India

36. Functions of Three Blocks Tell them what you are going to tell them. Introduction Tell it to Them. Development Tell them what you have just told them. Conclusion Enablers India

37. Rule 1 for Presenting : I-D-C • Tell them in three stages : • Tell them what you are going to tell them • Tell them • Tell them what you have told them Enablers India

38. Rule 2 For Presenting • Fitness for purpose • Will it achieve its objective Enablers India

39. Rule 3 for Presenting: ABC • ABC Rule • A : Accuracy • B : Brevity • C : Clarity Enablers India

40. Rule 4 for Presenting: KISS • KISS Rule • K : Keep • I : It • S : Short and • S : Simple Enablers India

41. Content DO'S Processed Information Alternatives Recommendations Graphs & Models DON'TS Raw Data (Even if formatted) Running Text Complex Drawings Preparing Enablers India

42. Why use visual Aids • We learn about 90% of what we know through visuals from films, books etc. • Only 7-11% is learnt through hearing alone • People remember only 20% of the informationwhich they receive by spoken method • People retain as high as 80% if visual inputs are added Enablers India

43. PowerPoint is now specialist’s domain Enablers India

44. Rehearsal • Helps you to feel more confident. • Helps to time the talk. • How do you rehearse? • Use a Tape recorder • Do it in front of the mirror. • Rehearse using the visual aids. • Rehearse in front of your trusted friend /colleague. Take feedback from them. Enablers India

45. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

46. Delivering Presentation • Process: • Location Fixed vs. Moving • Relaxed posture and controlled gestures • Eye sweep and contact • No busy reading transparency • Don't read - speak • Tonal variations • Loud enough to be heard • Warn change of tracks • Invite views Enablers India

47. Delivering Presentation • Close: • Signal close • Ensure summing up • Restate agreements and disagreements Enablers India

48. Introduction Communication Process Why Presentation skills 3 Stages of Presentation Process Planning Presentation Preparing Presentation Delivering Presentation Conclusion Agenda Enablers India

49. THANK YOU Enablers India B2B, Gangotri, Alaknanda, New Delhi 110019 INDIA Phone: 011-26022357, 9313000890, E-mail: ynkaushal@yahoo.com Web: www.enablersindia.com Enablers India