Parents’ meeting (U) Réunion des parents (U) October/ octobre 2015

1. Parents’ meeting (U) Réunion des parents (U)October/octobre 2015 Welcome! Bienvenue!

2. Meeting agenda • Executive team, org chart, volunteers • Presentation from Head-coach • Treasurer • Race coordinator • Branding • Events outside regular OSZ calendar • Athlete of the month awards • Fund raising • Questions from parents

3. Check previous parent meeting slides on www.teamedelweissequipe.com • French and English

4. Org chart

5. Selection of Level Reps • U10: Dany Jacob-David. U12: Krista Wheatley • U14: Pascale Bazinet. U16: Patrick McCarthy • Inform race secretary if Edelweiss had any scratches for their upcoming race • Prepare “what happened last week” – posting on Facebook or blog on website • Speed camp (U14, U16). Organize the lodging and meal planning for the speed camp. Register the Edelweiss athletes. Confirm the parents who will stay overnight at the cottage. Follow-up on payment for each participant. • Tentative Dates: • U14 – February 17-21 (Calabogie) – see Karen Benson (lodging option) • U16 – February 3-7 (MSM)

6. Head coach

7. A financial update……by Chantal Martel, Treasurer • Westart off the Yearwith a positive balance: $18,276 • Last Year as a Club, • wespent$75,147 • we made $82,844 • delta - $7,697 • Please note – thisincludesall transactions, includingthosethat end up beingreimbursed to the Club (example – Club pays deposithotelbooking for parents)

8. So..... where’s the money... A financial update……by Chantal Martel, Treasurer

9. How about the other activities? Because these activities are optional, their cost is absorbed by those choosing to participate. Any questions? Also, feel free to see me after if you wish to obtain additional details on the budget A financial update……by Chantal Martel, Treasurer

10. Race Coordinator STEVE JAGURA

11. Juges de course-Race officials • Formation des officiels / Training for officials • Niveau 1: 9 ou/or 10 Jan 2016 • Niveau 2: 14 Nov 2015 • All Hands: 17 Nov 2015 • Bénévolat / Volunteering • Contribution monétaire • Statistiques saison 2015

12. Parent involvement • Race official and volunteering: • All families should complete level 1 training • All families: encouraged to complete level 2 • All families should contribute to 4 racing activities (penalties?) • 2015 Statistics – Official levels • Level 1: 48 parents • Level 2: 29 parents • Level 3: 1 parent

13. Inscription pour le bénévolatVolunteering Register • Utilisation de Google Drive

14. 2015 Statistics 2015 Race Volunteer - U10-U16 Statistics Approx 80% families did 4 + volunteer days 2015 Race Volunteer – NG Statistics 70% families did 2+ volunteer days Merci de votre contribution ! Thank you !

15. Equipment manager

16. Branding • Professional look: • Website • Amazing products: • Ski Jackets (Karbon) • Cow bells • Ski Boot bag badges • Red hoodie (Avalanche) • Long Tshirt • Dryland Tshirt • Under consideration: • Ski straps

17. Resources • OSZ Website • Race notices • Points & Standings • Equipment • http://www.skioutaouais.qc.ca/ • SQA website • Ski racing rules • Audi draw rules and winner • http://www.skiquebec.qc.ca

18. Sport Bien Etre • Based on Safesport (USA) www.sportbienetre.ca

19. FIS helmet

21. Events outside OSZ calendar

22. Example of expenses for outsideevents

23. Pre- and Early Season Trip Pricing • Killington, Vermont, December 4-6 (Friday to Sunday; travel Thursday) • Passports and border consent forms (if bringing someone else’s child) required; Travel insurance recommented • Studio Hotel room in Killington Grand Resort Hotel (hillside): $158/night • Queen murphy bed plus Queen pull-out; full kitchen in each room • Health club with outdoor heated pool and two hot tubs • Games room, coin laundry, free WiFi, DVD and X-Box games • 3 day lift passes for 2 adults and 2 youths (7-18 years old): $237 • See October 10 email for other pricing options • Coaching costs: $125 for 3 days or $50 per day • All prices in CAD, including tax • RSVP by October 20; Payment due in full by cheque on October 24, 2015 • Mont Tremblant, January 7-8 (Thursday to Friday) • Depending on demand, costs TBD (need minimum 12 athletes to proceed) • Please express your interest to Karen Benson by October 24 • Indicate whether preference would be group accommodations (co-ord by club) or individual

24. Defi Carnaval Le Relais • SQA will announce quota per club • Only one person (Nathalie) will be able to do initial booking this year (acceptance of quota) and request for additional spots • Last year initial quota was 8 but we eventually got all spots requested (15) • Respond to Nathalie if interested • Priority protocol: • 2nd Year U12 athletes (last year of eligibility) • Siblings of attending 2nd Year U12 athletes • Athletes who have never gone • U athletes • NG athletes

25. Dates: Check Edelweiss calendar • Race fee registration + emergency ID: Sat Oct 24 • Level II race official: Nov 14 • All Hands Meeting: Nov 17 • Holiday wreaths, Volunteer work, Potluck: Sat Nov 14 • Ski trip (1): Sat Nov 21 • Ski trip (2): Sat Nov 28 • Ski trip (3) 3 days: Friday-Sunday Dec 4-6 • Ski trip (4) 2 days: Thursday-Friday Jan 7-8 • First day of ski season: Saturday Dec 12 • Christmas camp: Dec 19-20: Week-end ski training Edelweiss • Dec 21, 22, 27, 28, 29, 30: Christmas camp Edelweiss (U athletes- included in snow school programs) • Sport psychology sessions: 1 U10-U12, 2 U14-U16 • Edelweiss banquet: Saturday April 2016

26. Race team fees • Includes: ACA, SQA, OSZ, Audi, Races & Equipment • Includes: Speed Camp registration for U14/U16

27. Athlete of the month award 4 themes • Mid Jan • Mid Feb • Mid March • Edelweiss banquet

28. Fundraising • Sponsor letter is available on teamedelweissequipe.com • Holiday wreaths: • We strongly encourage 5 wreaths per family • Bake sale during race days

29. Edelweiss = Benefits • Kunstadt - Race Team 15% Discount • Regular prices Skis, Equipment, Clothing • Sporting Life – Blue Cards • Racer Nights - savings (Fall) at Kunstadt and Sporting Life stores- check your emails and/or website

30. Looking for volunteers DO NOT FORGET! President (start date end March 2016) Banquet coordinator (Event in April 2016)

31. QUESTIONS???