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Berkeley Data Authorization Process

This process helps classify and secure campus data, authorize data use, approve services, and reduce duplication of work. It includes steps such as inventorying systems, assessing privacy impact, and obtaining resource proprietor approval.

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Berkeley Data Authorization Process

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  1. Berkeley Data Authorization Process MATCHING DATA with IT SERVICES CISPC, April 19, 2012 Lisa Ho, IT Policy Manager, Berkeley Privacy & Policy Office

  2. Berkeley Data Authorization Process The Questions What is restricted and notice-triggering data? From Resource Proprietors (functional owners):  What service providers (on or off-campus) are appropriate for my data/system? From Resource Custodians who provide/manage IT services:  What kind of data is under my custodianship What security controls are required? Can I host restricted/notice-triggering data? From End Users: Where can I store my restricted data?

  3. Berkeley Data Authorization Process The Answers • Classify campus data  • Definitions and process • Secure campus data • Authorize data use • Approve services (on and off campus) for a data class • Develop an information bank • Publish approved services • Reduce duplication of work • Respond to the Business Finance Bulletin IS-2 • Classify, inventory, and define appropriate security controls for institutional data

  4. Berkeley Data Authorization Process What is the process? A: General System Inventory B: Protected Data Screen C: Data Privacy Questionnaire D: Privacy Impact Assessment E: Data Classification F: Baseline Risk Questionnaire G: Information Risk Assessment H: Resource Proprietor Approval A: General System Inventory B: Protected Data? Yes More Review No H: Resource Proprietor Approval Data Authorization Issued https://security.berkeley.edu/content/data-authorization-process-draft

  5. High-level Rollout Plan • Pilot • Off-site hosting • Systems in the spotlight • Expand to other systems • Eventually align with campus OE initiatives Berkeley Data Authorization Process

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