Please dial-in: Phone Number: 866.740.1260 Access Code: 2073334

1. OSPI 21stCCLC Box Set Ordering Webinar 07/26/2016 Please dial-in: Phone Number: 866.740.1260 Access Code: 2073334

2. Logistics • This webinar will be recorded.

3. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking.

4. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself.

5. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself. • Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson.

6. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself. • Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson. • Click the “Raise Hand” button if you wish to speak.

7. Objectives Participants will: • Review why we focus on Program Quality • Learn about changes to the structure and procedures of quality improvement system (QIS) • Review history and requirements of QIS • Learn about changes to the Box Sets this year, how to order, and how to access trainings and supports. • Review of next steps and have a chance to ask questions

8. Agenda • Logistics • Introductions and Roles • Reflection on last year • History of QIS work and what is new this year • Box Set Concept and what is included • Ordering Box Sets • Receiving Box Sets and accessing trainings/supports • Mailed Materials • Training Registration • Temperature Check and Next Steps

9. Reflecting On Last Year:“Please rate each statement based on your experience this program year. As a result of our organization’s participation in the quality improvement system…”

10. Please describe the most important changes in youth development and learning that were the result our program’s participation in the quality improvement system. How were children and youth better off as a result of the quality work? “Youth Voice - We have implemented many more opportunities for youth to be heard, have choice, and provide feedback. This gives them a feeling of ownership.” “Youth are more engaged and feel that they are a part of the program.” “The students are becoming more responsible for their behavior and learning by taking ownership of the program.”

11. Please rate this statement based on your experience this program year. Overall, participation in the quality improvement system...

12. Overall, what kind of additional supports would improve your ability to implement the continuous improvement practices? “I don't believe any additional supports would be a huge benefit. I do believe that more trainings available to staff in their regions would be a big step into getting everyone more involved with the YPQA process. I know that some of my staff were unable to attend a training because of distance and time commitment.”

13. What Are You Excited For? • Open-ended poll: • What are you excited for as we enter into another year of YPQI? • What is something you learned last year that you are excited to carry into this year?

14. Research Based quality improvement system Assess, Plan, Improve Weikart Canter has partnered with OSPI to gradually build capacity and implement the system since 2009 In the 2015-16 program year, all grantees participated This year, 57 grantees and 153 sites What is the YPQI Process?

15. What’s New This Year? • Thanks to all who filled out the YPQI feedback survey! • Fewer SOWA-hosted Methods Summits to accommodate more locally-hosted Methods workshops • Training registration codes are all one-time use • Leading Indicator PWD will be all webinar, no live training this year • Starting the box set process earlier!

16. o*required for new coordinators and directors General Requirements

17. Technical Assistance and Training Roles • OSPI • Day to day support and communication with grantees/sites • Recruitment and support for trainers • Weikart Center • Processing of Box Set orders • Delivery of core YPQI trainings (PQA Basics, External Assessor trainings, webinars, TOTs) • Support for online trainings and scores reporter • School’s Out Washington • Delivery of on-site Coaching to Cohort 13 sites • Training logistics coordination, hosting, and registration • Trainer Learning Community • Bridge Conference and statewide QIS coordination

18. Box Set Concept • Box Sets combine training slots, online supports (scores reporter), materials, coaching, etc. • Fixed – Each box set has fixed deliverables that vary by cohort (9-13). This is required • A La Carte – Each grantee can elect to add additional optional deliverables as needed • OSPI will reimburse grantees for: • Fixed box sets for each site • A set amount (varies by cohort) for a la carte deliverables, includes Bridge slots and External Assessor training • Box sets are ordered by grants, so some grantees may have to process multiple orders

19. Box Set Deliverables – fixed and a la carte

20. Additional Notes • Each grantee is required to have a local evaluator endorsed as a reliable rater in the Youth and/or School Age PQA • If your sites use both tools, your rater must be endorsed in both • If you share you evaluator with another program, must coordinate to ensure evaluator's training cost is covered in one box set order. • New assessors must attend PQA Basics and the 2-day External Assessor Workshop (School Age or Youth) • Existing raters must reestablish reliability on an annual basis via a distance/webinar process • With multiple grants, you will need to choose which grant to order reliability trainings through

21. Additional Notes • Cohort 13 sites need to specify use of Youth or School Age PQA (Box set materials vary based on form) • Select one tool based on grade of majority of students • Materials packages (guidebooks) are available a la carte for Cohorts 9-12; individual items can be purchased at the CYPQ Online Store – store.cypq.org

22. Questions to Think Through • Do you share your evaluator with another program or another grantee? • Has there been turnover at your site director or site coordinator level?

23. Planning Worksheet • Planning worksheets give you the opportunity to plan our your order prior to placing it in September. • Program Directors will receive planning worksheets prior to August 1 • Fixed box set items • Dynamic fields for a la carte items For questions on the planning worksheet or box set ordering process, contact Adrienne Bard – adrienneb@cypq.org

24. Completing the Box Set Planning Worksheet • Review the grantee information and number of sites. Please contact the Weikart Center if there are any mistakes. • Review the fixed deliverables that are included in each site box set. • Review optional a la carte deliverables and fill in the number of each deliverable. • Review the summary of price at the top of the worksheet.

25. Online Order Form • Online order form links will be distributed with the planning worksheets • Use the planning worksheet to complete the online order form • Select your program name as it appears on your planning worksheet • Programs with multiple grants will need to fill out an order form for each. • Order forms are due Sept. 30 For questions on the ordering process, contact Adrienne Bard adrienneb@cypq.org

26. Placing the Order • Go to cohort specific link to access the order form. Please fill out an order for each individual grant • Fill in information about your grant (grantee name, number of sites/box sets) • Make a la carte selections for additional deliverables based on your worksheet. • Complete billing and shipping information. • Submit form to complete order by Sept 30. • You will receive an emailed receipt and invoice or email to process credit card • Box sets and training slots are not transferable/refundable.

27. Box Set Delivery • Grantee Director will receive: • Emailed Box Set Cover sheet for each grant with: • Training Registration codes to be distributed to site coordinators • Registration links • Training dates • Timeline • Physical Box sets will be mailed to grantee director • Printed copy of cover sheet • Cohort 13 will receive materials packages • Grantees purchasing a la carte materials packages will also receive these in the mail • SOWA coach will reach out to Cohort 13 Grant Directors

28. Training Registration • Box Set Cover Sheet will include registration codes (where applicable) and specific registration links • Weikart Center via Ready Talk or TOT registration forms • Schools Out Washington Online Registration • Bridge Conference Registration through National Summer Learning Association • Each code can be used to register one participant. • Codes are non-transferable and non-refundable

39. What Happens Next: • This webinar will be archived and recording and slides shared • Order forms will be live starting August 1 and we will begin processing orders as they come in • Full timeline of events will be distributed • Please be in touch if you have any questions/concerns!

40. Additional Opportunities/Resources • Local TOT Graduates/Trainers • SOWA will be convening a trainer learning community • Application forthcoming to participate in upcoming TOTs • Guidance forthcoming on hosting local trainings and supports/resources

41. Questions? YPQI or Box Set Requirements: Debra Appleton -- debra.appleton@k12.wa.us / 360-725-6049 Box Set Ordering, Codes, Other Weikart Center TA: Adrienne Bard – adrienneb@cypq.org / 734-714-2512 School’s Out Washington Registration System: Jon Sayer – jon@schoolsoutwashington.org / 206-336-6932 Scores Reporter Helpdesk: scoresreporter@cypq.org / 734-714-2509

42. INSERT POLL on confidence/readiness

43. Lingering Questions?

44. Please complete the webinar feedback survey. Thank you and good luck!