Presentations Paramount to Presenting the Preeminent Presence

1. Presentations Paramount to Presenting the Preeminent Presence Or… How to make phenomenal presentations wherever or whoever you are. Mark A. Noon, Lab Guy, Eglin AFB, Fl

2. Presentations that Present the Preeminent Presence

3. Presenting the Preeminent Presence • Physical Presence • What you say • Connecting with your audience • How you say it/Present it • The Closer Presentations that Present the Preeminent Presence

4. Presentations that Present the Preeminent Presence

5. Presenting the Preeminent Presence • Physical Presence • What you say • Connecting with your audience • How you say it/Present it • The Closer Presentations that Present the Preeminent Presence

6. Physical Presence • What do you wear – First Impressions! • What does the set up look like • Lighting, microphones, seats • Where is the audience • Is it an auditorium • Is it a conference room • Where is the podium, is there a podium • Come on stage with confidence • DO NOT APOLOGIZE Presentations that Present the Preeminent Presence

7. Physical Presence • Arrive early • Capture your audience…the first couple of minutes can be the make or break part. • Know the equipment • Remember, this is a performance from start to finish • Emotions; facial expressions, gestures, voice inflections Presentations that Present the Preeminent Presence

8. Physical Presence • Don’t fidget, practice ahead of time watching in the mirror • Stand up straight • Talk loudly • Be yourself, but your best self! Presentations that Present the Preeminent Presence

9. Presentations that Present the Preeminent Presence

10. What do you say • Who is the audience/Know your audience • How old • Gender • Size • Culture • Contact the organizer ahead • Be flexible if the audience changes • Not only do you have to know who you are talking to, you need to know how they listen Presentations that Present the Preeminent Presence

11. Know your audience Presentations that Present the Preeminent Presence

12. What do you say • How familiar is the audience with your topic • Connect with the audience • Talk to them before the presentation and after • Use names • Point out people • Incorporate people in the audience into your examples • Grab their attention Presentations that Present the Preeminent Presence

13. Presentations that Present the Preeminent Presence

14. Connecting with People • Eye Contact • Keep it simple • Use Colloquial or Culture specific language • Create an emotional connection • Use voice inflections • Stick around after/talk to people. Keep the connection going • Know some background on individuals Presentations that Present the Preeminent Presence

15. Connecting with People • Be enthusiastic • Answer questions, but succinctly • Evoke emotion • Tell stories • Don’t put people on the spot Presentations that Present the Preeminent Presence

16. How do you say it/write it • #1….DO NOT READ YOUR SLIDE VERBATIM!!! • Pick your style, theme, font, design, layout • Know how PowerPoint and other similar products work • Outline first • Type out main points Presentations that Present the Preeminent Presence

17. How do you say it/write it • Write out your outline just like a term paper • Edit, edit, edit……..spell check is not always the best Presentations that Present the Preeminent Presence

18. How do you say it/write it • Write out your outline just like a term paper • Edit, edit, edit……..spell check is not always the best • An English professor wrote the words: "A woman without her man is nothing" on the chalkboard and asked his students to punctuate it correctly. All of the males in the class wrote: "A woman, without her man, is nothing." All the females in the class wrote: A woman: "without her, man is nothing." Presentations that Present the Preeminent Presence

19. How do you say it/write it • Use quotes, examples, stories • Create charts and diagrams as necessary • Keep the slides very simple • Use the notes section of the PP to help you remember what to say Presentations that Present the Preeminent Presence

20. How do you say it/write it • Use pictures as a break point Presentations that Present the Preeminent Presence

21. Presentations that Present the Preeminent Presence

22. How do you say it/write it • Use pictures as a break point • If you are trying to illustrate a point Presentations that Present the Preeminent Presence

23. How productive is your staff The First 90 Days, Micheal Watkins, 2003, Harvard Press

24. How do you say it/write it • Use pictures as a break point • If you are trying to illustrate a point • If you are driving home a point Presentations that Present the Preeminent Presence

25. Presentations that Present the Preeminent Presence

26. AF STYLE • Standard AF style • Necessary in some venues Used in most AF Briefs Presentations that Present the Preeminent Presence

27. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

28. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

29. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

30. Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them • Who is your audience – match it to them Presentations that Present the Preeminent Presence

31. Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence How do you say it/write it

32. Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence How do you say it/write it

33. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

34. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

35. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

36. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

37. How do you say it/write it • Style: • Color – Does it match the room, audience, lighting, etc • Font – Can people read it, too small, too big, wrong color • Does it all look different on computer screen versus overhead projector • Who is your audience – match it to them Presentations that Present the Preeminent Presence

38. How do you say it/write it • Page numbers • Outline in context of number of slides • When you have it down, time yourself. • Stop and say, “SO WHAT” to yourself. Does it need to be said? • Be careful of the “You know’s”, “Okay’s”, “Um’s”, “Ahh’s” etc. • What is the take-home message? Presentations that Present the Preeminent Presence

39. How do you say it/write it • Do not jump back and forth thru slides……… • Always look at your audience. Do not turn your back but for a moment. • Use front screen or teleprompter type • Do not use acronyms unless absolutely necessary, but if you do elaborate on them. • Do not use words like, “Briefly, real quick”, or such…….tells the audience this really isn’t that important Presentations that Present the Preeminent Presence

40. How do you say it/write it • If you use a laser pointer……….do not point at words only items, and do not wave it around • Finish on time……..or early. This tells your audience you value their time • Be flexible based on time…..and allow for a question time • Ask thought-provoking questions if appropriate. Presentations that Present the Preeminent Presence

41. How do you say it/write it • Don’t talk about yourself………unless absolutely necessary. • Tell real stories, not ones you heard from someone else. It adds a connection to the audience. • Be real Presentations that Present the Preeminent Presence

42. Presentations that Present the Preeminent Presence

43. WRAP UP • Prepare, Prepare, Prepare • Style, Font, Design • Connect with the audience • Evoke Emotion • Bring it all together – A call to action • Watch your time……when you’re done, you’re done. Presentations that Present the Preeminent Presence

44. Presentations that Present the Preeminent Presence

45. CONTACT INFORMATION MARK A. NOON MARK.NOON@US.AF.MIL EGLIN AFB, FL Presentations that Present the Preeminent Presence

46. CONTACT INFORMATION MARK A. NOON mark.noon@us.af.mil EGLIN AFB, FL Presentations that Present the Preeminent Presence