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The PI-3 Database: An Applied Health Care Informatics Project

The PI-3 Database: An Applied Health Care Informatics Project. Beach W, Brandt J, Wakefield D S. Outcomes / Uses: To date, 149 projects have been entered into the database. 68.5% (102) of projects have project results, 17.5% (26) have barriers identified, and

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The PI-3 Database: An Applied Health Care Informatics Project

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  1. The PI-3 Database: An Applied Health Care Informatics Project Beach W, Brandt J, Wakefield DS • Outcomes / Uses: • To date, 149 projects have been entered into the database. • 68.5% (102) of projects have project results, • 17.5% (26) have barriers identified, and • 50.3% (75) have lessons learned. • Monitoring the project’s stated relationship to the organization’s strategic goals allows for an assessment of the balance of projects to strategic goals. • Reports can be generated based on any fields within the PI-3. Anticipated reports include: • project status; • project staff; • key terms • Identified Need: • A multidisciplinary steering committee including the Chief Quality Officer, the Chief Medical Officer, the Chief Information Officer, determined the need for a knowledge management system that would enable staff to: • Share outcomes and lessons learned from improvement projects; • Learn from other improvement projects; to apply the work of other projects in their own work settings; and / or • Use similar methods in their own improvement projects. • Design and Development: • Performance Improvement Initiative Inventory (PI-3) was designed and developed by CHCQ and the ITS Database Team. • The PI-3 was modeled after knowledge management systems in other industries (e.g., GE, U. S. Department of Transportation). • The PI-3 was designed to be searchable, educational, quick and easy to use and visually appealing. It is stored in an Oracle database, with direct link to People Soft to input participants’ contact information. • Version 1.0 went live July 31, 2009. Six subsequent versions have been released, the last on August 9, 2011. • . Intake Form Analysis: An intake form was created that was designed to capture basic information about improvement projects (e.g., aim statement, performance measures, project outcomes). The form also contained fields with particular relevance to MUHC (e.g., relationship to MUHC’s Strategic Goals and MUHC’s six Columns of Excellence [Service, People, Finance, Quality, Growth and Community], and project location). The information on the intake form was placed into three categories: project information, project staff, and project outcomes. Log-in Screen: serves as a portal into the application and the search screen allows the user to search the database by multiple fields. Project Info Screen: a project status history link was added, which allows the user to view when a project was entered and when the project status changed (e.g., active to completed). Limitations: Currently, how many staff access or utilize information from other projects locating within the PI-3 is not known. Future enhancements will add this capability.

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