Mastering Basic Management Concepts

1. Lecture One Basic Concepts in Management Azizullah Qazikhail

2. What is Management---? Management is the art of getting things done efficiently and effectively through others. (Mary Parker Follet) • Management is the art of designing and maintaining an environment in which individuals working together to achieve organizational goals.

3. What is Management---? • Management is the process of carrying POLCA functions to achieve organizational goals. • Planning • Organizing • Leading • Controlling • Assurance

4. What is Management---? • Management is the attainment of organizational goals in an effective and efficient manner through planning, organizing, leading and controlling organizational resources. • Two important ideas are expressed in this definition: • The four functions of management • The attainment of organizational goals in effective and efficient manner

5. Efficiency V/S Effectiveness Efficiency is the ability to make the best use of available resources to achieve goals. • Getting the most output from the least amount of inputs. • Concerned with means Effectiveness: Completing activities so that the organizational goals are attained. • The ability to set appropriate goals and achieve them. • Concerned with ends

6. Management as a Process • In order to practice the process of management, a manager has to perform certain activities or functions. • These are called basic management functions

7. Basic Management Functions Organizing Leading Planning Controlling Select Goals and ways to attain them. Assign Responsibility for task accomplishment Monitor Activities and make corrections Use Influence to motivate employees

8. Planning: Defined • Definition: planning is the process of setting goals and deciding how best to achieve them • Examples: • Planning for a picnic party with your classmates/ family members • Your Future Plans-------!

9. Organizing: Defined • Definition: organizing is the process of allocating and arranging resources so that plans can be carried out successfully • Examples: • Making traveling, food and other arrangements for a picnic party • Your home-----!

10. The Organizing Function • The purpose of organizing function is to turn Plans into Actions • Right person for the right job, who will do what • Who reports to whom (define a Hierarchy)

11. Leading: Defined • Definition: Leading is the process of influencing others to engage in the work behaviors necessary to reach the organization goals

12. The Leading Function • Leading is to move the people towards the common objectives of the organization already defined in the planning stage • Leading is also sometimes called as Directing or Motivating • It is influencing the members of organization to perform in a way that will help in achieving the organization objectives

13. Controlling: Defined • Definition: Controlling is the process of regulating organizational activities so that actual performance matches the expected organizational standards and goals

14. The Controlling Function • Matching the actual performance with the performance standards • This is done in 3 steps: • Establishing standards of performance • Assessing deviation from standards agreed • Taking corrective actions • The purpose of controlling is to keep the organization on the path planned for it

15. THANK YOU