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VPA Quarterly “ Howgozit ”

VPA Quarterly “ Howgozit ”. Second Quarter 2012 1 July 2011 2011 – 31 December 2011* Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi. 2nd Quarter Update - 2012. Metrics to assess “how we’re doing”

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” Second Quarter 2012 1 July 2011 2011 – 31 December 2011* Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

  2. 2nd Quarter Update - 2012 Metrics to assess “how we’re doing” ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness Provide the data assessment for Program Review at year’s end Evaluate division level performance, where possible ‘bean counter’ vs. functional area insight YOUR assessment should be discussed Key Areas: Finance/Budget—2011-12 Mid-year update, first look 2012-13 and metric review Classified Staffing—Potential changes to consider Facilities, Modernization and Support Services

  3. 2011-12 Mid-Year Assessment • ‘Triggers’ – already ‘pulled’ • $5M cut to LRCCD this year • ALREADY PLANNED FOR IN THE “X’ budget • College plan based on ‘tentative’ budget X scenario—now ‘adopted’ budget X • Fee and other shortfalls evident for this year: • DO assessing impact; not likely to adjust current year CDF • But, shortfalls will be covered: reserves & staffing savings • For SCC significant improvements realized • CDF Adjustment (+7.5% / - $28K > +$164K) • Carryover adjustment: +$48K • Other ATL Savings and improvements • Conservative management of funds continues

  4. Funds Available Changes

  5. Commitments

  6. Tracking Financial Aid OverpaymentsSummary as of 31 Dec 2011 fdafd

  7. Commitments

  8. 2012-13 Initial Planning Factors • State situation remains a difficult variable • Governor’s proposal, if all is approved, would ‘straight line’ funding for ’12-13 • Categorical ‘consolidation’ proposed • Fee shortfall (-$3.6M) and failure of tax plan (-$12M) would lead to serious funding shortfalls • Two year problem ’12-14 • Reserves NOT sufficient to handle • Impact similar to ‘11-12 ‘tentative’ B scenario • District preparing ‘scenarios’ for BOT approval • Chancellor ‘road show’ to follow • SCC timeline for budget will be delayed • Carryover strategy will provide us with seed money in several areas but ‘pop-up cuts’ not accounted for

  9. Partial Scenario Comparisons

  10. Funds Available—First Look 2012-13

  11. 2012-13 ‘First Look’ Numbersw/ Taxes Approved—Best Case • Funds Available: + $659K ($4.26M) • Increase CDF Base by 5% (-15% hold back) • IR at 100% of base; Lottery at 85% of base • Modify ATL allocations based on past performance and improvements • Program Plans at 11-12 Level or better • Budget Committee: $250K • ~$50K to carry forward to FY 13-14

  12. College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Dec 2011

  13. Expenditure Comparison Year-to-Date—31 Dec 2011

  14. White Paper Usage Year-to-Date 31 Dec 2011

  15. Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Dec 2011

  16. Lottery Burn Rate Year-to-Date 31 Dec 2011

  17. Special Activities Fund Burn Rate As of 12/31/11

  18. Categorical Program Burn Rate Year-to-Date 9 Feb 2012

  19. Categorical Program Burn Rate Year-to-Date 9 Feb 2012

  20. Categorical Backfill 2011-12As of 9 Feb 201240% Operational Capability

  21. Categorical Backfill from District ReservesAs of 9 February 2012

  22. Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Dec 2011

  23. Classified Hiring Year-to-Date 31 Dec 2011 • Freeze imposed FY 11/3 • * FY 11/3 & 4 @ 0 • New hiring protocol Apr ’11 • Baseline: 11 Apr ’11 • Updated Jan 2012 • CSA manage vacancy bogies • More pressure to reduce

  24. Classified Staff Management • Utilizing 7 April 2011 DO protocol for fill actions • Assess ‘operational need’ • Manage vacancies by CSA to meet bogie • 11 April baseline has been updated as of Jan 2012 • Adopted budget ‘bogie’ improved • 6 vs. 15-25 over three year period (1 Jul 2011-2013) • 3.65 FTE ‘closed’; 4.5 by 1 Jul 2012; 6 by 1 Jul 2013 • Current year budget uncertainty will keep pressure on more classified vacancies • Faculty reductions and 50% rule • Some salary savings benefit to the college…….for now! • If we revert to tentative ‘B’, bogie is 15 w/ 12 due this summer

  25. Classified New Hires Orientation Good

  26. Classified Evaluations Year-to-Date 31 Dec 2011

  27. Administrative Services Workshops April 2011 Workshop Topics • Budget update • Close- Out • Paperwork Processing • Facilities & Summer projects Spring 2012 Workshop—Date TBD - Budget Update - Modernization Schedule - Selected process review - Fiscal close out - Other?

  28. Absence Reports Year to Date 31 Dec 2011

  29. Intents Year to Date 31 Dec 2011

  30. Travel Authorizations Year to Date 31 Dec 2011

  31. Budget Entries Year to Date 31 Dec 2011

  32. Requisitions Year to Date 31 Dec 2011

  33. College Totals Year to Date 31 Dec 2011

  34. Textbook Requisitions Year-to-Date Dec 2011

  35. SCC Waste Diversion Report Year-to-Date 12/31/11

  36. SCC Copier Usage 3-Year Rolling Comparison

  37. Modernization Schedule UpdateAs of 31 Dec 2011

  38. New Student Services Building

  39. Other Issues • Mid-Year Budget Update (Handout) • Facility use web site • http://www.scc.losrios.edu/x72239.xml • Catering/Food Service Invoice Processing • Handout and posted to Inside SCC>admin services>>Information papers • Bulk Mail Procedures • Zero balance in bulk mail permit • User will need to coordinate postage costs and establish requisition to ‘cut a check’ • Classified Appreciation Luncheon • 13 April 2012 @ Art Court • Sign up sheets coming

  40. Summary & Closing Thoughts Continuous Process Improvement is the goal Metric data provides the feedback loop that lets us target the improvement effort Your feedback AND INSIGHT are important and welcomed Budget challenges remain State/district uncertainty will delay normal processes Management effort evident in controlling costs and working with the financial constraints—BRAVO!! Modernization schedule continues but…… Concern for state bond initiatives Need dialogue on ‘other’ projects Keep up the Great Work!

  41. SCC Building Summary Year-to-Date 12/31/11

  42. Classified Hiring Year-to-Date 30 Sep 2011 • Freeze imposed FY 11/3 • * FY 11/3 & 4 @ 0 • New hiring protocol Apr ’11 • Baseline: 11 Apr ’11 • CSA manage vacancy bogies

  43. Expenditure Comparison 3rd Qtr 1 July 2009—31 March 2010

  44. Expenditure Comparison Year-to-Date—30 Sept 2011

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