Search Strategies

1. Search Strategies Online Search Techniques

2. Universal Search Techniques • Precision- getting results that are relevant, “on topic.” • Recall- getting all of the relevant results, i.e. not being too narrow in search scope • Subject vs. Keyword • Strategies: • Boolean • Nesting • Phrase Searching • Truncation • Proximity • Field Searching

3. Subject vs. Keyword • All cataloged and indexed materials have assigned headings called “subjects” • Subject headings describe the “aboutness” or topic of the work, bring together all of the works on the same topic, despite differences in text. • Subject headings are “controlled”- they are carefully selected from existing lists called “controlled vocabularies” • Subject searches only search within the assigned subject field within a database record

4. Subject vs. Keyword • Keywords are natural language • Different people (including authors) use different words to describe the same topic • Keywords are not controlled • Keyword searches typically search an entire database record, which increasing includes document text.

5. Subject Searching • Advantages • More precise; fewer irrelevant results • More manageable numbers of results • Increases recall by disambiguating and co-locating alike terms • Disadvantages • Unfamiliar to users • Controlled vocab difficult to discover and manage

6. Keyword Searching • Advantages • “Natural” language- requires no special knowledge • Increases recall by searching full record • Can lead to subject searching • Disadvantages • Less precision; more irrelevant results (due to ambiguous terms, retrieving terms from irrelevant parts of record, i.e. notes, author, etc.) • Synonyms/ different terms mean loss of recall unless all terms are searched • More weeding/ larger numbers of results

7. Subject vs. Keyword

8. Boolean Searching • Boolean Operators: And, Or, Not • Allows us to broaden our search by adding like terms (using “or”) • Allows us to narrow our search by searching more than one topic at a time (using “and”) • Allows us to eliminate unwanted results (using “not”)

9. Boolean Searching • Keyword grid- helps organize thoughts: • Childhood obesity

10. Nesting • When we combine several terms, we have to groups like terms together • Search engines often “read” search strings like a sentence- • Child* and obesity or overweight will look for: • Child and obesity as one search, with both terms appearing in the document, and obesity as a separate search, not combined with child

11. Nesting • To avoid confusion, we nest terms with parentheses • In general, interchangeable terms (those connected with “or”) go in parentheses. • Child* and (obesity or overweight) will look for the word child with either obesity or overweight- every record will have one of these combinations.

12. Phrase Searching • Most databases automatically “and” search terms together if no Boolean operator is specified. • With “and” both words will appear in the record (or full text) but they may not be anywhere near each other, may not be related. • To specify a phrase, use quotations • “information literacy” will search for those two words as a phrase.

13. Truncation • Allows us to search word variations automatically • Some databases differ, but usually indicated by a “*” • childhood = child* • obesity = obes*

14. Wildcard • Like truncation, allows for variations within a word • color = colo*r • behavior = behavio*r

15. Proximity • Specify the distance and/or word order of search terms • Operators= “within” usually written as “w” and “near” usually written as “n” • Childhood w5 obesity = the words childhood and obesity must both appear, in that order, with no more than 5 words between. • Childhood n5 obesity = the words childhood and obesity must both appear, with no more than 5 words between, in any order.

16. Proximity • Increases precision, as words close together are more likely related • Databases vary in level of specificity- • Some allow you to search terms up to 25 words apart. • Some allow you to search within sentence, paragraph, or page rather than give a word count.

17. Field Searching • Databases offer many additional ways to limit our search • Typical are author, title, subject, journal title, date, document type, etc. • These are called field- vary by database • May be more fields in an “advanced” or “expert” search than are available to the basic search screen.

18. Other considerations • Stop words- a number of words, considered superfluous, are automatically dropped from searches. These include the boolean operators (and, or, not) as well as articles and prepositions (a, an, the, of, etc.). If these words are essential, use quotations to indicate a phrase search and they will be included. • Thesaurus- many databases allow you to search their controlled vocabulary through a “thesaurus” feature • Browse index- similarly, you may be able to search or browse other fields, such as journal names

19. Other considerations • Inconsistencies- there is no standardization or universal control of database. As a result, field names, search operators, available fields, etc. can vary. i.e. the field for the title of a journal is variously called “journal name” “journal title” and “source • Time outs- some databases automatically time out after a certain period of inactivity, and all work will be lost