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The Speech Tournament

The Speech Tournament. A Grand Performance. Rehearsal and Set Design. 6 Months Out: Secure the building Competition Rooms Prep Room Commons Area Judges’ Lounge Tab Room. Rehearsal and Set Design. 6 Months Out: Secure Parent Involvement As judges As help for judges’ lounge

roddy
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The Speech Tournament

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  1. The Speech Tournament A Grand Performance

  2. Rehearsal and Set Design • 6 Months Out: • Secure the building • Competition Rooms • Prep Room • Commons Area • Judges’ Lounge • Tab Room

  3. Rehearsal and Set Design • 6 Months Out: • Secure Parent Involvement • As judges • As help for judges’ lounge • As donors or sponsors

  4. Rehearsal and Set Design • 6 Months Out: • Secure School Support • Make sure administration is on board • Talk to your maintenance staff • Email or address the faculty with the situation.

  5. Rehearsal and Set Design • 2 Months Out: • Create Invitation • List your events • Directions to your location • Lunch info • Awards info • Submit to KHSSL and/or Tabroom and/or email directly to coaches.

  6. Rehearsal and Set Design • 2 Months Out: • Create a Schedule • To flight or not to flight? • Lunch time = Catch up time • Awards – approx. 2 hours after finals start

  7. Rehearsal and Set Design • 2 Months Out: • Create Documents • Maps • Letter to coaches and competitors • Ballots • Estimate # • http://khssl.org/the-handbook/

  8. Rehearsal and Set Design • One Month Out: • Make a menu • Judges’ Lounge • Local vendors for kids lunches • Concession Stand??

  9. Rehearsal and Set Design • One Month Out: • Make sure you have… • Ordered the awards • Secured keys or a person who will have them • Recruited a tab room staff • Made arrangements for cash boxes • Told teachers and administrators what to expect

  10. Rehearsal and Set Design • One Month Out: • Make sure you have… • Created and set up your tournament on Tabroom.com if you are using it. • Organized your team with assignments for what they will be doing.

  11. Rehearsal and Set Design • One WEEK Out: • Finish Documents • Copy ballots as needed for all rounds • Print out hard copies of tab sheets – just in case • Print out judge cards and schematics

  12. Rehearsal and Set Design • One WEEK Out: • Finish School Prep • Make signage for directions and lunch sales, etc. • Pick up the trophies • Check with parents on judges’ lounge prep • Review team assignments with them.

  13. showtime • Managing People • Team: • Meet with them early – 6:30 AM or so • Make sure they are in place, easily identifiable as a member of your team and know what to do. • Organize them and delegate authority wisely

  14. showtime • Managing People • Parents • Helps to have 1-2 lead parents for managing the judges’ lounge • Be available to assist with early morning set up and then try to leave it to them.

  15. showtime • Managing People • Tab Staff • Have computers or tab sheets ready for use • Get ballots organized for distribution through the day • Have containers (large envelopes, e.g) for coded ballot return • Plenty of pens, markers, etc. • Extra schematics, judge assignment lists and other documents.

  16. showtime • Managing People • Coaches & Competitors • Organize registration with a place to report drops first, then payment. • Send competitors and coaches to either a large commons area or to classrooms to get organized. • Have an announcement time before rounds if needed / possible

  17. showtime • Managing the Rounds: • Start on time • What to do about extemp? • Make sure team members report missing judges within 10 minutes of start of round • Have extra judges on standby to deal with late/missing

  18. showtime • Managing the Rounds: • Stay on Time • Be alert to wandering judges • Keep an eye on ballot distribution and drop off • Stay on top of any tabbing issues. • Resolve problems quickly.

  19. showtime • Managing the Rounds: • Start Awards on Time • Pre-slate finals judges if at all possible • Pre-assign rooms for finals • Break finals as soon as tabulation allows. • Set up trophies during finals round.

  20. showtime • Managing Awards: • Thank You’s • Probably the most important thing you’ll do at awards if you want to host again the following year. • One Clap Rule • Student Announcing of awards? • My advice would be avoid it. • Have team participate in another way.

  21. Striking the Set • Deal with the Aftermath • Check all rooms for issues. • Touch base with anyone affected by problems ASAP • Lost & Found • Clean as much as possible • Lock up if that’s part of your duties.

  22. Striking the Set • Deal with Team and Helpers • Thank profusely – they will have worked almost as hard as you. • Reward if possible • Send them home! • Later, team will want to write thank-you’s to all who assisted with tournament in any way.

  23. Striking the Set • Deal with the Proceeds • The fun part. • Count your money… • Plan how to spend it.

  24. Questions or Concerns?

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