PDE Updates & the ESL Toolkit ELL Symposium August 1, 2012

1. PDE Updates & the ESL ToolkitELL SymposiumAugust 1, 2012 By Linda L. Long State Title III Director & ESL/Bilingual Education Advisor and Francine Dutrisac ESL Technical Assistance Facilitator on behalf of PDE

2. PDE Mission for the Education of English Language Learners • Provide for the maintenance and support of a thorough and efficient system of education which includes the provision of quality, culturally responsive, and equitable educational programs for English language learners and assurance of their appropriate participation in all aspects of the educational system. • Ensure that its programs will address the needs and rights of English language learners in all its initiatives throughout the entire process of planning and implementation.

3. PDE Vision for the Education of English Language Learners • Promotes the recognition of English language learners and their parents as cultural and linguistic assets to the Commonwealth’s global initiatives. • Is committed to using its Standards Aligned System to ensure that English language learners receive core curriculum instruction and achieve high levels of academic success.

4. Agenda • LEP Data • New for 2011-2012 • Data Issues • 2012-2013 Data Collection Schedule • ACCESS for ELLs Assessment • New for 2011-2012 • ACCESS for ELLs Issues • Alternate ACCESS for ELLs • 2012-2013 Testing Schedule • Title III & Accountability • Title III Timeline • AMAO Status Reports • AMAO Improvement Planning • 2012-2013 AMAO Targets • Technical Assistance • Technical Assistance Protocol • ESL Technical Assistance Facilitators • 2012-2013 ESL Professional Development Plan • New on SAS • VMC • ESL Professional Learning Community • WIDA’s 2012 Amplified English Language Development Standards • ASSETS Consortium • ESL Toolkit • Questions

5. LEP DATA COLLECTION

6. Data Related to LEP Students • Accurate data is essential for federal reporting, accountability and data analysis purposes • LEAs are responsible to report accurate data to PIMS and LEP System • LEAs’ signature on Accuracy Certification Statement (ACS) attests that the data contained in PIMS or LEP System is true and accurate

7. 2011-2012 PIMS February 20 ACCESS for ELLS Snapshot • To ensure the accurate reporting of students in the February 20 English Language Learner ACCESS for ELLs PIMS Collection, LEAs reported: • 1) students who took the entire ACCESS for ELLs annual ELP assessment (students for whom you sent scorable materials back to MetriTech), • 2) transfer students for whom you are the receiving school or district who were administered remaining sections of the assessment at your LEA, and • 3) students attributed to your entity as the district of residence.

8. 2011-2012 PIMS ELL End of Year Count • New Collection • Collection Window: June 18-July 27, 2012 • ACS Due: July 31, 2012 • Who Reports: • School districts • Charter schools • CTCs • Intermediate Units • State Juvenile Correctional Institutions • Approved Private Schools • Private Residential Rehabilitation Institutes • Purpose: collect the total, cumulative number of LEP, Immigrant, and Title III students enrolled during SY 2011-2012 • Any LEA that did not submit or that needs a change or deletion, must request an override through PIMS Help Desk (1-800-661-2423)

9. 2011-2012 Data Issues • Changing LEP Status: LEP Status (ELL, MFLEP) for current SY must be determined and reported in PIMS October Enrollment data collection • Missing ESL or Bilingual Program Participation: All ELLs must be reported as an 01 in student template (field 41) and with 031 in programs fact template (field 5) • Continuing Title III Participation for Exited Monitored Former LEP Students: When an ELL is exited, the participation code for Title III (019) and for ESL or Bilingual Program must be ended in the programs fact template • Counting Title III Served: ELLs must be reported as Title III served if the LEA/Consortia accepts Title III funds • Reporting Native Language Codes: Refer to ethnologue for variants of language names so that accurate native language codes are reported for ELLs

10. 2012-2013 Required LEP Data Collections

11. ACCESS FOR ELLS ASSESSMENT

12. 2011-2012 New Procedures/Guidelines • Administration • IUs, APSs, PRRIs, Juvenile Correctional Institutions, and Alternative Education for Disruptive Youth Programs were responsible to order and return ACCESS for ELLs assessments for students who are being educated at their sites. • Educators providing ESL instruction were responsible to administer the assessment to students at these sites. • Using School Header Sheets, LEAs identified district and school names /numbers for these students to ensure Score Reports are received by the district of residence and accountability is applied appropriately. • Transfer Students • If a student is administered one or more sections (but not all sections) of the ACCESS for ELLs test in one school and transfers to another school (may or may not be a new district), the student is administered the remaining sections of the ACCESS for ELLs assessment at the receiving school or district using a second test booklet. ACCESS for ELLs test booklets are not transported from one school or district to another. • The sending and receiving school or district bubbles data in field five of the State Defined Optional Data for transfer students. The sending and receiving school or district must each fill out a “Student Transfer Form.” The sending school or district must contact the receiving school or district in order to ensure the student’s completion of the ACCESS for ELLs assessment and to confirm accuracy of the Student Transfer Form. • The receiving school or district is responsible to report the student in the February 20 English Language Learners-ACCESS for ELL PIMS Collection. The receiving school or district receives the score report.

13. 2011-2012 ACCESS for ELLs Issues • PA Secure IDs: missing, inaccurate, duplicates • ESL/Bilingual Program Type: must be bubbled for all students because this data element is not captured in PIMS • Race/Ethnicity: if bubbling, this data element is captured in the state defined optional data field, columns 1 & 2 • Nonpublic Students: if testing nonpublic students receiving supplemental instruction or educator professional development, must bubble in state defined optional data field, column 3 • Nonpublic students do not have PA secure IDs • Attribution of Tested ELLs: LEAs with students receiving education at an off site location must ensure students are tested, and test administrator at off site location must ensure the students’ district of residence is indicated on the school header sheet with returned test materials • Transfer Students: LEA test facilitator must ensure all test administrators receive the goldenrod sheet and follow new guidelines for handling transfer/withdrawal students • Demographic Data Validation (Metritech and PIMS): concurrent data validation windows allow LEAs to ensure that ***data in PIMS is the same as data in Metritech (must match). If this data is not corrected in April, a May validation is required, which delays the shipment of score reports.

14. ACCESS for ELLs • Listening Test • media based in 2013-2014 • audio CDs and online option • all new test items • Benefits of media based: • more authentic • monologue and dialogue • more standardized delivery • transition to online assessment • Field test: 2012-2013 • Operational: 2013-2014

15. Alternate ACCESS for ELLs • Alternate ELP assessment for ELL students who are significantly cognitively impaired • Designed for the students who are administered the alternate state academic assessment (1-2% of population) – take the PASSA • Alternate ACCESS for ELLs will be operational in PA for administration during the 2013 ACCESS for ELLs Testing Window • Bureau of Teaching & Learning is collaborating with the Bureau of Assessment & Accountability and the Bureau of Special Education • Professional development for test administrators and guidance for the administration of Alternate ACCESS will be forthcoming (October/November) • Cut scores and interpretation of scores will take place fall 2012 by WIDA • ONLY tests Level 1-3. Will not allow for exit. Exit issue remains to be answered. This(alternate ESL testing) should be included in IEP. • There will be training. One more module for online test certification (WIDA)

16. 2012-2013 ACCESS for ELLs Schedule is located on the WIDA website at www.wida.us. Click on consortia. Select member states. Select PA. *Subject to change depending on timely receipt of all test booklets by Metritech and timely correction of data by LEAs.

17. TITLE III & ACCOUNTABILITY

18. Title III Timeline • June: allocations released • July: applications submitted through egrants • September: 2011-2012 professional development survey must be completed in egrants • October: LEP and immigrant counts submitted to PIMS Enrollment Data Collection • March: nonpublic LEP student counts submitted to LEP System

19. 2012-2013 Annual Measurable Achievement Objectives (AMAOs)

20. AMAO Status Reports • 09-10 AMAO Status Reports were released in February 2012 • 10-11 AMAO Status Reports are printed and ready for release • 11-12 AMAO Status Reports will be released in fall 2012

21. Title III AMAO Improvement Plan Requirement • If the State Educational Agency (SEA) determines, based on AMAOs, that an eligible entity has failed to make progress toward meeting such objectives for **two consecutive years, the agency shall require the entity to develop an improvement plan that will ensure the entity meets such objectives. Title III 3122 (b)(2) • If the SEA determines that an eligible entity has failed to meet AMAOs described in subsection (a), for **four consecutive years, the agency shall— • require such entity to modify the curriculum, program, and method of instruction, or • (i) make a determination whether the entity shall continue to receive funds related to the entity’s failure to meet such objectives; and (ii) require such entity to replace educational personnel relevant to the entity’s failure to meet such objectives. Title III 3122 (b) (4)

22. 2011-2012 AMAO Improvement Planning • AMAO Improvement Plan Progress Check: February 2012 • 15 subgrantees/consortia with Satisfactory Progress • 5 with continued need for Technical Assistance • AMAO Improvement Plan Development: based on 09-10 and 10-11 AMAOs • 4 in 2 year AMAO IP • 1 in 4 year AMAO IP • Professional Development—April 11, 2012 • Technical Assistance—throughout development and implementation • Submission of AMAO Improvement Plans—May 2012 • Submission of Assurance Statements—June 2012 • Implementation of Plans & continuing Technical Assistance • Attend Data Retreat—January 2013 (2 day) • Progress Check—February 2013 • Ongoing implementation & evaluation—August 2013

23. 2012-2013 AMAO Improvement Planning Process • Release of 11-12 AMAO Status Reports—Fall 2012 • Notification of the Requirement to develop and implement an AMAO Improvement Plan—January 2013 • Professional Development—March 2013 • Submission of AMAO Improvement Plan—May 2013 • Submission of Assurance Statement--June 2013 • Implementation of Plans & continued Technical Assistance • Attend Data Retreat—January 2014 • Progress Check—February 2014 • Ongoing implementation & evaluation

24. TECHNICAL ASSISTANCE

25. ESL Technical Assistance Protocol • Option #1: ESL Toolkit (will be available) • Option #2: IU ESL Contact • Option #3: ESL Technical Assistance Facilitator • Option #4: PDE

26. ESL Toolkit • dynamic, user-friendly, online repository of information and resources regarding mandated supports and programming for English language learners • Accessible on the ESL Portal at http://www.eslportalpa.info • Anticipated release in September 2012

27. ESL Technical Assistance Facilitators

28. ESL TA Facilitators’ Technical Assistance • Variety of assistance • answer questions (Core ESL, Title III, identification, assessment, placement, instruction) • refer to resources • recommend tools • offer guidance • assist with program development, implementation and evaluation • inform professional development • Variety of approaches • Email • Phone • conference call • Skype • Webex • on-site visit

29. ESL TA Facilitator Projects • Title III Webinar Series • AMAO Improvement Planning • AMAO IP Progress Checks • Title III Program Review & Monitoring • ESL Toolkit • Technical Assistance

30. PDE Staff PDE ESL Program Area • Linda Long | State Title III Director ESL/Bilingual Education Advisor lilong@pa.gov (717)-783-6595 • Lovinda Weaver | ESL/Bilingual Education Advisor lweaver@pa.gov (717) 787-5482 • Tami Shaffer lEducation Administration Associate tshaffer@pa.gov (717)-705-3829 PDE Federal Programs • Jesse Fry | Regional Coordinator Pennsylvania Department of Education Division of Federal Programs, jefry@pa.gov Phone: 717-783-6829

31. PROFESSIONAL DEVELOPMENT

32. 2012-2013 ESL Professional Development Plan • LEP Data—by PDE staff • Title III—by ESL TA Facilitators and PDE staff • Improvement Planning—by ESL TA Facilitators, PDE staff, WIDA PD Specialists • Assessment—by WIDA PD Specialists • Instructional Practice Event description and registration will be available soon at www.eslportalpa.info

33. Data Collection Webinars Target Audience: PIMS Administrators, PIMS Coordinators, ACCESS Test Facilitators, ELL Coordinators

34. Title III Webinar Series • Target Audience: Title III subgrantees and consortia • The following recorded webinars and powerpoints are (or will be) available on the ESL Portal at www.eslportalpa.info : • Title III Application and Approved Activities • Title III Requirements for Translation/Interpretation, Equitable Services for Nonpublic Students, Supplement v. Supplant • Title III Monitoring Review & Compliance • TransACT: An Overview of the Online Tool for Compliance and Parent Notification

35. Assessment Webinars • Target Audience: ACCESS Test Facilitators, ELL Coordinators, ACCESS Test Administrators

36. Instruction • Target Audience: ELL Coordinators, IU ESL Contacts, classroom, content, ESL, and special education teachers

37. Quarterly Updates • IU ESL Contact Conference Calls Schedule • LEA Q & A with the TAs Webinar Schedule

38. New on SAS • Voluntary Model Curriculum: • Literacy, mathematics, science • Unit plans, lesson plans • ELL supports • Professional Learning Community: • The English for Speakers of Other Languages (ESOL) Professional Learning Community will serve as a resource for ESL and content area teachers. We will discover and share materials and resources that are available to assist all teachers with setting appropriate expectations for English Language Learners so that they have access to the same rigorous, standards-based instruction as their native English speaking peers. This site will serve as an interactive discussion site for anyone interested in the achievement of ELLs. • Join through SAS Portal (www.pdesas.org) in Teacher Tools, My Communities

39. English Language Development Standards • ELPS ELDS • July 2012: WIDA’s 2012 Amplified English Language Development Standards • Amplification of the standards, not a change to standards • Not replacing 2007 WIDA Standards, but adding more examples: • Expanded strands • Complementary strands • Integrated strands • No change to standards assessed on W-APT and ACCESS for ELLs • Correlate to the Common Core Standards, Next Generation Science Standards • Makes implicit elements of standards EXPLICIT (cognitive function, topical vocabulary, example contexts for language use) • SY 2012-2013: PDE will be addressing the implications for PA ELPS and ELL Overlays • ***Revising ELP standards?

40. ASSETS Consortium • Assessment Services Supporting ELs through Technology Systems (ASSETS) • Enhanced Assessment Instrument Grant Period: 2011—2015 • Goal: create a comprehensive, technology enhanced ELP assessment system • Screener for identification & placement • Interim assessments • annual assessments for measuring progress • tools for classroom teachers (i.e. formative assessments) • Complements and parallels work being done on academic assessments (PARCC and SBAC) • Wisconsin is lead state of 29 state consortium • WIDA Central has contracted with CAL, DRC, Metritech, UCLA, and WestEd.

41. ESL TOOLKIT OVERVIEW

42. Rationale—Why a Toolkit? • To provide LEAs with current guidance and interpretations of legal mandates governing the education of ELLs. (BEC) • To create a forum for FAQs/Q & As. • To implement another level of technical assistance. • To make guidance easily and readily available to all stakeholders. • To establish an additional disseminating agent for ELL related information.

43. Definition – What Is the Toolkit? A dynamic, user-friendly, readily available, online repository of information and resources including: • legal framework and references • recommended and exemplary documents/forms • instructional tools and strategies • PDE guidance and communications • timetables and contact information • links to sources and resources

44. Uses –What’s In It For Me? • Easy access to comprehensive ESL information, guidance and tools • Centralized location, “one stop shop” • Readily available technical assistance (24 hours, 7 days a week) • Training resources • Update and support new and current staff • Build capacity in others

45. Toolkit Design: A Metaphor Seven“Drawers” or Sections

46. Organization – What Does It Include? 7 Drawers: • Drawer 1: Program Development/Requirements • Drawer 2: Identification/Placement and Exit Criteria • Drawer 3: Planned Instruction • Drawer 4: Assessment • Drawer 5: Data/Statistics/Program Evaluation • Drawer 6: Family Engagement/Communication • Drawer 7: Special Populations

47. Stakeholders - For Whom? • Students • Families • Community (agencies) • Paraprofessionals • Educators • Administrators • Board Members • Intermediate Units • Pennsylvania Department of Education • ALL WHO SUPPORT ENGLISH LANGUAGE LEARNERS!

48. Table Talk • At your table, discuss which drawers you would recommend to which stakeholders in your school. • Which drawer would be the most meaningful to you and why?

49. Preview—What will it look like? Drawer 2: Identification and Placement ESL Toolkit