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CONTRACT WITH G&W ELECTRIC TO FURNISH AND DELIVER MEDIUM VOLTAGE DISTRIBUTION SWITCHES

This contract aims to furnish and deliver medium voltage distribution switches to safely isolate portions of the distribution system for maintenance, operation, and system upgrades, minimizing customer disruption. G&W Electric is recommended as the lowest responsive and responsible bidder.

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CONTRACT WITH G&W ELECTRIC TO FURNISH AND DELIVER MEDIUM VOLTAGE DISTRIBUTION SWITCHES

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  1. CONTRACT WITH G&W ELECTRIC TO FURNISH AND DELIVER MEDIUM VOLTAGE DISTRIBUTION SWITCHES June 11, 2018 Item 8

  2. Background • Distribution Switches: • Electrical devices required to safely isolate portions of the distribution system for maintenance, operation and system upgrades; • Allows PWP to minimize the number of customers affected when the power system is repaired or upgraded.

  3. Overhead Switch

  4. Overhead Switch

  5. Underground Switch

  6. Background • Immediate replacement of defective switches and the purchase of new switches for customer projects is essential for Power Delivery operations • PWP uses a number of long-term contracts to provide just-in-time delivery of equipment in order to • minimize internal inventory levels • recognize volume discounts • manage costs

  7. Bid Process • PWP issued Specifications LD-17-11 to furnish and deliver medium voltage distribution switches • Specifications advertised in the Pasadena Journal and available via PlanetBids on January 9, 2018 • 924 vendors received electronic notification • Including 39 local vendors • 32 vendors downloaded the Specification (two local)

  8. Bid Process • Two bids were received on February 7, 2018 from: • G & W Electric, Bolingbrook, IL • OneSource Distributors, Garden Grove, CA • No local vendors submitted bids • G&W Electric Company was the lowest responsive and responsible bidder

  9. Recommendation • Authorize the City Manager to enter into a contract with G & W Electric • Initial period of three years or until $14,644,110 has been expended • Two optional one-year extensions, each not-to-exceed $4,881,370

  10. Fiscal Impact • The maximum cost of this action is $24,406,850 if the two optional one-year extensions are exercised • Funding from existing appropriations • Power Operating Fund 401 • Inventory Account (120500)

  11. Detailed Bid Results

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