TIME WELL SPENT – Expanding Learning Time in an Era of Limited Resources

1. TIME WELL SPENT – Expanding Learning Time in an Era of Limited Resources Transformation 2012 Portland, Oregon September 27, 2012

2. Session Materials www.timeandlearning.org/transformation2012 • Presentation • Videos • Time Analysis Tools

3. Who Are We? TheNational Center on Time & Learning (NCTL) is dedicated to expanding learning time to improve student achievement and enable a well-rounded education. Throughresearch,public policy, andtechnical assistance we support national, state, and local initiatives that add significantly more school time to help children meet the demands of the 21st century.

4. Getting Your Attention In New York and Denver, adding 20 school days for no additional cost • Adding 300 hours (25% more time) for 10% additional cost in Massachusetts • In Arizona, adding 20 school days and having 167 school days BEFORE the state test for 7% additional cost

5. Today’s Key Messages More Learning Time is Essential It can be done. It is being done. It works. Creativity is the key. The mold needs to be broken

6. ExpandedLearning Time means… Reshape, Redesign, Rethink Significantly More Time Time Well Used 300 or more additional hours for all students Analyze and improve the use of all time in the school day and year Start from scratch. What should the best day and year for students and teachers look like today? National Center on Time & Learning. 2012

7. Expanded Learning Time means… balanced approach A to the school day - more time for core academics, enrichment, and teacher collaboration school redesign and turnaround A catalyst for community partnerships Better integration of and expertise into the school day Deeper implementation of school and district priorities

8. High-performing ELT Schools“A New Day for Schools” 2011 National Center on Time & Learning

9. 300 HOURS What would you do with of additional time in your school year?

10. Time is the Essential Element “We can no longer afford an academic calendar designed when America was a nation of farmers… That calendar may have once made sense, but today, it puts us at a competitive disadvantage.” - President Barack Obama, March 9, 2009 Education Leaders Highly Focused on Four Core Concerns: The Unrelenting Achievement Gap (Common Core) Narrowing of the Curriculum Arts, Phys. Ed, Social Studies Teacher Quality International Competition National Center on Time & Learning. 2012

11. Time is the Essential Element Coaching and developing teachers and continuously strengthening instruction Assessing student understanding and analyzing and responding to data Data 12 Data 11 1 10 2 People People 9 3 Time 8 4 7 5 6 Building a culture of high expectations for achievement and behavior More time is the ingredient, the resource, the accelerant that allows the others to happen effectively. School Culture Culture

12. Time is the Essential Element Coaching and developing teachers and continuously strengthening instruction Assessing student understanding and analyzing and responding to data Data 12 12 Data 11 11 1 1 10 10 2 2 People People 9 9 3 3 Time 8 8 4 4 7 7 5 5 6 6 Building a culture of high expectations for achievement and behavior More time is the ingredient, the resource, the accelerant that allows the others to happen effectively. School Culture Culture Time

13. Fulfilling the Promise of Expanded Learning Time Percent of Students Scoring Proficient Silvia Elementary School (Grades PK – 5) and Kuss Middle School (Grades 6 – 8) • NOTES: • Proficiency rates aggregated and weighted across Grades 3 – 5 and Grades 6 – 8

14. More Time Alone Does Not Guarantee Results Four Year Change in Proficiency: (2008 – 2011) Top Performing and Bottom Performing MiddleSchools with Four Years of ELT Schools A & B: Higher Performing Schools Schools C & D: Lower Performing Schools

15. Eight Powerful Practices at High Performing Expanded Time Schools OPTIMIZE TIME FOR STUDENT LEARNING USE TIME TO HELP STUDENTS THRIVE IN SCHOOL AND BEYOND DEDICATE TIME TO IMPROVING TEACHER EFFECTIVENESS 1 Make Every Minute Count 4 Build a School Culture of High Expectations and Mutual Accountability 7 Continuously Strengthen Instruction 2 Prioritize Time to Focus on a small set of school-wide goals 5 Provide a Well-Rounded Education 8 Relentlessly Analyze and Respond to Data 3 Individualize Learning Time and Instruction based on Student Needs 6 Prepare Students for College and Career

16. Increasing Learning Time – Where to Begin • The student day can be longer than the teacher day – Cost effective solutions depend on the creative and flexible allocation of resources – people, time, funding, and technology Making Every Minute Count – Support schools and districts in assessing how well they are currently using time

17. Using Resources Creatively is the Key to Expand Learning Time

18. Options Available Todayto Expand School Time: It’s your choice… New flexibility on federal resources (e.g. SES, CCLC) Reallocation of existing resources to prioritize high need schools Recent Proliferation of ELT Models and Options National Center on Time & Learning. 2012 Creative staffing options and other strategy choices can result in… expanded time schedules that are successful for students, teachers, and your districts

19. Effectively Expanding Learning Time in an Era of Limited Resources Flexible Scheduling District Policies Stagger days and years for staff to increase student learning time Reconsider district expenditures and allow for more flexibility Staffing Flexible roles reduce costs; allocate staff strategically; consider partners National Center on Time & Learning. 2012 Technology Use new technology to expand time, reduce costs, and create flexibility

20. Moving Beyond the Teacher Day = Student Day Simplistic Approach to an Expanded School Day • Drawbacks • Costly • Difficult to negotiate • May not suit student or teacher needs 1 Hr 2 Hrs 3 Hrs 4 Hrs 5 Hrs 6 Hrs 7 Hrs 8 Hrs National Center on Time & Learning. 2012 Student Day Teacher Day Costs Creative & Flexible Approach to an Expanded Day • Benefits • More cost effective • Brings in outside expertise • Provides scheduling flexibility for teacher prep, PD, and collaboration 1 Hr 2 Hrs 3 Hrs 4 Hrs 5 Hrs 6 Hrs 7 Hrs 8 Hrs Student Day Teacher Day Teacher Day Costs Paras/Aides Partners Technology

21. Flexible Scheduling Stagger schedules for staff within the day and across the year National Center on Time & Learning. 2012 Integrate partner organizations and part-time staff throughout the day Prioritize hiring more teachers who play a variety of roles and fewer support staff

22. Using Staffing Choices and Flexible Scheduling to Expand the School Year • Brooklyn Generation High School: • More teachers, fewer support staff • 200-day school year for students, 180-day school year for teachers • For no additional cost How do they do this? • Hire fewerstaff with specialized roles, such as aides, secretaries, administrators • Hire zeroinstructional coaches, resource room teachers, or athletic directors • These responsibilities are filled by teachers STAFFING CHOICES National Center on Time & Learning. 2012 • Stagger teacher vacations throughout the school year • Create time during school day and throughout the year to train teachers and enable them to complete all responsibilities FLEXIBLE SCHEDULING

23. Teachers at Brooklyn Generation Have Multiple Roles National Center on Time & Learning. 2012 Foundation Course Teachers Intensive Teacher Team Studio Course Teachers Primary Role is to Teach Foundation Courses: Integrated Algebra & Geometry, Biology, Humanities, Physics Primary role is to provide college & career counseling throughout the year, rotating through each grade Primary Role is to Teach Studio Courses: Fitness, music, fine arts, technology world languages, science studio Secondary Role is to Teach a Studio Class: IEP/ELL pull-out services, technology, fitness & nutrition, fine arts & music, foreign language Secondary Role is Administrative: Attendance, data specialist, Title I & compliance reporting, coverage planning, athletic directing

24. Expanding the Year for Students: Staggering the Year for Teachers Generation Schools hires more teachers and fewer support staff to create a 200 day school year for students and 180 day year for teachers National Center on Time & Learning. 2012

25. Preparing Students for Post Secondary Success: Internships and Intensives • Rotating 4 week Intensive Programs – Tailored to the needs of each grade level Seniors • Sept & June “I am Ready” • Students complete college applications and receive “life-readiness” training. Juniors • May & April – Campus Life & Internships • Students visit campuses, identify colleges to apply to and participate in internships and community service projects Sophomores • Dec & March- Nonprofit & Public Sector Experiences • Students adopt a cause and engage in real-life projects to effect change (e.g. Doctors without Boards, United Way, etc.) Freshmen • Jan & May - Private Sector Experiences • Students explore fields that interest them: Medicine and Health, Tech and Engineering, Media and Journalism

26. Staggering the Teacher Day Stubbs Elementary School – Christina, DE Sample 5th Grade Student K-3/Specialists 4-5/Special Ed Support Staff 1 Support Staff 2 National Center on Time & Learning. 2012 Bfast/Arrival Announcements Announcements Classroom Support Classroom Instruction, Prep Classroom Instruction, Prep Classroom Support Dismissal Dismissal

27. District Policies ReallocateFederal funding streams to prioritize more learning time National Center on Time & Learning. 2012 Identify inefficiencies in operations – food service, transportation, etc. Consider school level autonomies – greater freedom to organize talent, time, and money can result in more learning time Reallocate district-based professional development dollars to help create more time within the school day for teacher collaboration

28. Volusia County – Reallocating Sacred Cows to Create More Learning Time • The Key: Title I Reallocation – moved funds away from class size reduction, supplementary technology program, school-based allocations Started with small pilot • One school, 5 teachers  used $35,000 of Title V • Teachers and Administrators saw success and wanted to expand • One whole school – dipped into Title I  $350,000 Success breeds success  9 schools, whole school, additional hour • 20% of district’s Title I funds go to Plus One schools National Center on Time & Learning. 2012

29. NCTL’ s Framework for District and State Guidance • 200-Day School Year in Balsz, AZ 20 More school days before AIMS testing Added 20 days to the school year in 2009-2010 AZ state law provides additional 5% of District operating budget School year begins on July 25 Spring Break comes after AIMS testing 20 Additional days only cost Balsz 2%

30. STAFFING CHOICES Focus teacher time on what is most important – instructional time and collaboration time  Use aides/paraprofessionals to staff non-instructional time and duties National Center on Time & Learning. 2012 Partnerships – partner with outside organizations that can provide expertise, programs, and resources not available in the school at a lower cost Tutoring – take advantage of local talent, work study students, retired teachers, teaching interns to work with students in small groups

31. Staffing Choices at Edwards Middle School National organization that partners with middle schools to expand the learning day for children in low income communities National Center on Time & Learning. 2012 • 1:30 to 4:10 Monday – Thursday • Citizen Schools: • Partner staff provides all 6th graders with 10 hours per week of targeted math and apprenticeships • 6th, 7th, and 8th Grade Teachers: • All teachers work in small groups with 7th and 8th graders • Some teachers teach enrichment classes – dance, orchestra, team athletics, musical theater • Teachers can opt-in or opt-out of some of the additional time

32. TECHNOLOGY Have larger class sizes in “Learning Labs” to create smaller class sizes for other targeted intervention National Center on Time & Learning. 2012 Staff “Learning Labs” with aides, partners, part-time employees to create more collaboration time for teachers Include larger workstations within classrooms so teachers can provide smaller group instruction

33. Making Every Minute Count

34. Three Steps to Making Every Minute Count Maximize time at the CLASSROOM level Maximize time at the SCHOOL level Focus on Attendance: if students aren’t present, they can’t learn Learning Time 1 2 3

35. Does Every Single Minute Count in Your School? School-wide Time Analysis National Center on Time & Learning. 2012 • Key Question: • How does your schedule help or hinder you from reaching your most important school-wide goals? • Process: • Analyze multiple schedules to find out: • How much time is allocated for highest priority subjects? • How much time is “taken” away from your highest priorities? • Determine what you can change so your schedule supports your highest priorities • Tools & Resources • NCTL’s School Time Analysis Tool • NCTL’s “180 Days” Video

36. Does Every Single Minute Count in in Your Classrooms? Classroom Time Analysis National Center on Time & Learning. 2012 • Key Questions: • How do you and your colleagues spend time in the classroom? • Who are the exemplars in your school in this area and how can others learn from them? • Process: • Peer to Peer Classroom Observations (grade level teams, departments, etc) • Time different components of each class and categorize • Identify best practices, routines, time savers that can be used across the school • Tools & Resources • NCTL’s Classroom Time Use Tool • E-Cove observation Tools

37. 8 Powerful Practiceswww.timeandlearning.org Links to each Practice Links to Videos, Profiles, Tools, and Presentations

38. Resources • Today’s Presentation: • www.timeandlearning.org/transformation2012 • National Center on Time and Learning (resources, examples, tools, etc.) www.timeandlearning.org • School Turnaround Learning Community www.schoolturnaroundsupport.org • Doing What Works: Increased Learning Time http://dww.ed.gov National Center on Time & Learning. 2012

39. Today’s Key Messages Creativity, Will, Determination, Trial and Error More Learning Time is Essential It can be done. It is being done. It works. Creativity is the key. The mold needs to be broken

40. Effectively Expanding Learning Time in an Era of Limited Resources Creativity, Will, Determination, Trial and Error Flexible Scheduling District Policies Stagger days and years for staff to increase student learning time Reconsider district expenditures and allow for more flexibility Staffing Flexible roles reduce costs; allocate staff strategically; consider partners National Center on Time & Learning. 2012 Technology Use new technology to expand time, reduce costs, and create flexibility