No Task Should Be Beneath You!

1. Coaches’ Inservice Wednesday, August 19, 2009 5:00 – 8:30 pm No Task Should Be Beneath You!

2. WELCOME & INTRODUCTIONS Deon Samuel – Director of Athletics Sandra Mader – Director of Athletic Services Johnnie B. “Hawk” Carter – Director of Athletic Services No Task Should Be Beneath You!

3. ESPN Softball story.wmv No Task Should Be Beneath You!

4. Communication 8 • Actual words = % • Body language = % • Tone of voice = % 55 37

5. Accentuate the Positive 4 : 1

6. ALDINE ISD COACHES PRAISE LOUDLY AND CRITICIZE SOFTLY

7. golf.mpg No Task Should Be Beneath You!

8. Ways to Focus on the Positive Use simple rewards A smile A pat or handshake A word of encouragement Praise for the deed A note to the student/home A phone call or email home

9. “If we succeed in giving the love of learning, the learning itself is sure to follow.”

10. A. Eligibility- UIL Constitution and Contest Rules High School –Section 400,440,1205 Middle School – Section 1400 B. Eligibility Dates-Calendar C. UIL Academic Requirements D. COPE – On line E. 1ST year coaches/Not a full-time employee of the school district/Ejected coach not overturned – Complete NFHS Fundamentals of Coaching Course Coaching ManualSandra Mader, Director of Athletic Services

11. Athletic Department • Aldine Independent School District • Procedures for Verifying Eligibility 2009-2010 • The following information will be initiated immediately to ensure that eligibility for all athletic participants will be verified and coaches, athletic coordinators, and athletic directors will be directly accountable for the implementation of this procedure. • This information will be placed in the Coaches Athletic Handbook for the 2009-2010 school year and will be an agenda item at every weekly high school campus coordinator’s meeting and monthly agenda item for the middle school campus coordinators. • The athletic director is responsible for ensuring that each campus coordinator (middle and high school) has verified team eligibility each six weeks grading period with all head coaches. This will be done by receiving a copy of the Eligibility Status Report each six weeks grading period from each head coach in the school. • 2. The athletic director will review on a weekly basis the eligibility timelines with each campus coordinator so they can review this information with each coach in their building.

12. The campus coordinator (middle and high school) is responsible for verifying that all athletes are eligible to participate. He will do this by receiving from each head coach a copy of the Eligibility Status Report for each 6 week grading period on the Tuesday following the end of the 6 week grading period. The high school campus coordinator will submit these reports on that same Tuesday to the athletic director. The middle school campus coordinator will submit these reports via fax or email to the athletic director or that same Tuesday. • 4. The head coach shall delegate to an assistant coach the responsibility of checking all grades for team members as a means of double checking the six week eligibility of all team members. • 5. Head coaches are to closely follow Academic Eligibility for Extra-Curricular Activities dates to ensure that all participants who have lost or regained eligibility are tracked and that timelines for this are strictly followed.

14. Charlotte Davis, Director of Guidance, Counseling, and At-Risk Students CAMPAIGN 2008... The best is yet to come!

15. NCAA Clearinghouse Application Process Student athlete must register online at ncaaclearinghouse.net- during junior year Submit the following: • Completed Student Release Form (online) • *Fee Payment ($50.00- credit or debit card) • Standardized Test Scores (sent directly from the testing agency) • Transcript Release Forms (sign and give to counselor) • Counselor will send certified transcript *Students who received a fee waiver for SAT/ACT tests are eligible for an application fee waiver for NCAA

16. NCAA Clearinghouse Core Course Rules Core Courses Year 2009 and after Div. I Rules - (16 Core-Course Rule) English (4 years) Mathematics – Algebra 1 or higher (3 years) Science – Natural/Physical Science (1year of a laboratory class) (2 years) Social Science (2 years) Additional Courses in English, mathematics, or natural or physical science (1 year) Additional Academic Courses (English, math, science, social studies, foreign language, philosophy, nondoctrinal religion) (4 years)

17. NCAA Clearinghouse Core Course Rules Core Courses Div. II Rules (14 Core Courses) English (3years) Mathematics – Algebra 1 or higher (2 years) Science – Natural/Physical Science (1year of a laboratory class) (2 years) Social Science (2 years) Additional Courses in English, mathematics, or natural or physical science (1 year) Additional Academic Courses (English, math, science, social studies, foreign language, philosophy, nondoctrinal religion) (4 years)

18. Important Things to Consider • Encourage students to keep grades up from grade 9. • Encourage students to take the PSAT in sophomore and junior years. • Encourage students to prepare for SAT/ACT tests before taking Spring of junior year. • Work closely with your athletic academic advisors and school counselors.

19. Aldine I.S.D. PurchasingCarlotta Nicholas, Director of Purchasing Athletics Buyer Blanca Macias X6658 Please help purchasing better serve you!  “Producing The Nation’s Best”

20. Vendor Requisition Change • Use standard Vendor Requisition for non-bid items • MUST be TYPED using Filemaker Pro. • Non-typed requisitions will be returned. • Must staple quotes/artwork

22. Requisition for bid items • Obtain current bid requisitions from the Athletics Department • Requisitions will list current pricing, appropriate vendor, etc. • Separate requisition will be available for various categories, ie: football, volleyball, basketball, special equipment, etc…)

23. TRAVEL2009-2010

24. Filling out the travel form • Form is available on the computer. Directions for downloading: 1. Go onto district website 2. Click on “Employees” on left 3. E-portal and log-in 4. Employee Resources on left 5. Document Management 6. Forms and then Finance Dept. 7. Form is listed as “Travel Form” date of January 1, 2009 (new form avail. 9/1/09) • The secretary/bookkeeper at each campus can help you or provide the form.Travel Reimbursement Form effective 1-1-09.xls

25. Part 1 – all data must be filled in. Last 4 digits of SS# must be entered at top. Be sure to include departure time and return time. Destination and name of conference. • Part 2 - • Lodging - # of days Roomed alone or shared (check box) Shared with – fill in names if applicable (If more than one person from same campus/ department and of same gender is going to same conference, sharing rooms is expected.) • Meals – estimated for advance

26. Mileage per mileage chart. If more than one person from same campus or same department is going to same conference, carpooling is expected. Current rate per mile is $ .55. This can change! • Form will automatically compute advance. • Signatures of staff member and supervisor are required.

27. GENERAL GUIDELINES • Room rate – For advance purposes, $85 will be used and the correction will be done on the final. • Location of city/county determines room rate (chart on form) or less plus local taxes. If city/county is not listed on chart, $85 rate applies. State tax in Texas is not paid. If more than two persons of same gender attending, expected to share. Meals – $36 used for advances. For final, location of city/county determines meal rate (see chart). Allowable rate is $36 ($8, $12,$16) if not listed on chart. Meal reimbursement worksheet is required to be filled out. DO NOT use even dollar amounts on worksheet unless the receipt actually reflects that amount. Meals should indicate amount actually spent. Meals are allowed based on departure time and return time. (see time chart included in form on e-portal)

28. Meal Reimbursement Worksheet is required to be filled out and attached to final travel. When filling out worksheet, please insert date in appropriate column, put “1” in front of all meals not claimed due to departure and return times or included in conference. Use your meal receipts to fill in amount of meal to be reimbursed. • Receipts are required for registration, parking, ground transportation or other reimbursable expenses. • If you have received an advance, please be sure to fill that amount in at the bottom of the travel form so that the correct amount to be reimbursed is shown.

29. Requisitions should be submitted at least three weeks in advance for advance travel. Check runs are on Wednesday night and any requisitions received after Monday p.m. will be in the next week’s check run. • REMEMBER! Travel issued to you is your responsibility. It is up to you to make sure that your paperwork is processed in a timely and accurate manner. A new ruling was issued this summer. If you do not finalize your travel within the two weeks after return, additional advance travel will be denied for the current school year.

30. Aldine I.S.D. TransportationRichard Delgado, Exe. Director of Transportation “Producing The Nation’s Best”

31. Field Trip Information, Guidelines GUIDELINES • Requests for field trips must be submitted to the school administrator (designee), then Athletic Director by the 5th of the month prior to the month the trip is scheduled. Approved requests should then be submitted to the field trip office by the 15th of the month prior to the month of the field trip. This is Aldine School Board Policy. • In the event of an emergency request, please see Mr. Delgado for approval (playoffs, etc.) • Make sure that appropriate signatures are completed • Return your portion of the completed and signed field trip document within the next two working days following the field trip (Do not accumulate them and turn them in at the end of the season) • We hope to have an on-line process by January of 2009

32. Field Trip Information • At least one sponsor is required on each bus for all field trips; they must ride the bus to and from the destination • The transportation department has no provision to pay fees for toll roads. If a route via the toll road is desired the sponsoring group needs to arrange toll payment before entering the toll way. • Do not take a bus that you are not assigned.

33. Field Trip Contacts • East: Helen Bigley 281-985-6627 • West: Terri Walker 281-878-7808

34. Accidents • If you should have an accident, you must report it immediately to an athletic administrator and a transportation administrator • It is mandatory that you carry your emergency cards with you to all practice and game contests if you transport athletes on a school bus.

35. 247 Security Camera Systems • All buses now have security cameras systems

36. Driver Certification • You will not drive if you are not certified • Transportation will notify the athletic department quarterly about your status • From the day you drive for Aldine ISD and submit your paperwork to payroll, you have 180 days to get certified. At this point you will receive a temporary certification • Certification means you complete and pass a 20 hour class • Drivers must complete a recertification class every three years • Recertification means you must complete and pass an 8 hour course • Once driver certification has expired, you will not be allowed to drive one day until you are certified

37. Driver Certification • Contact Alfred DeBose at 281-985-6626 or the Aldine Transportation Academy at 281-985-7374 for any certification information

38. Athletes • All athletes must ride bus to and from all athletic contests. • Athletes will no longer be allowed to meet coaches/teams at game sites. • Please ensure that you are in compliance with this matter

39. Bus Cleanliness • Please leave buses clean and filled with fuel following a field trip • Check buses for student/athletes that may have fallen asleep • Remember to turn off the child reminder • Remember to turn off radios following the completion of a field trip. • Check buses for left valuables, textbooks and other items

40. Bus Cleanliness • Please assist us by helping us enforce our rule of not allowing students to bring food or drinks on the bus. Bottled water is permissible • We will make ever effort to curtail the vandalizing of our buses (cutting seats and graffiti)

41. Bus Operations • We have a variety of bus types. Please ask a bus technician to go over any operational procedures you might have prior to leaving the lot for a field trip. • If a warning light appears indicating a bus malfunction, find a safe location, pull over and call dispatch for assistance. They will direct you as to what to do next

42. Air Conditioning • Do not allow you bus to idle for long periods of time with your air conditioning unit running. This will cause power to be drained from your battery • When you return to the lot, park your bus, turn off your ac unit and allow the bus to idle for 3 to 5 minutes. This will allow the bus to recharge the battery • If you do not know how to operate the air conditioning unit on a bus, ask an technician

43. New Laws • All drivers must now wear seatbelts • Students must be seated at all times • Do not violate moving or parking laws (Please be aware that new technology devices such as “red light” cameras are being used to identify those running red lights.) • Toll Way!!!

44. Have A Great Year !!! Producing The Nation’s Best”

45. Schedules/Entry FeesJohnnie B. “Hawk” Carter, Director of Athletic Services • A. Timely Manner • B. UIL Compliance (Number of Contests) • C. Entry Fees (Contact AD’s Office prior)

46. Game Workers & OfficialsJohnnie B. “Hawk” Carter, Director of Athletic Services • A. Pay Time Sheets (Submit next day) • B. Game Reports • C. Do not send money thru the mail

47. PersonnelSandra Mader, Director of Athletic Services • A. Campus Coordinator (Athletic Director) • B. Head Coaches Evaluation (Coordinator) • C. Assistant Coaches Evaluation (Head Coach) • D. Athletic Trainers Evaluation (Coordinator)

48. Safety IssuesTommy Piotrowski - Athletic Trainer • A. Heat, Ozone, Helmets, Hydration, etc. • B. Drugs – Legal/Illegal • C. CPR Certification • D. Athletic Physicals • E. Facilities

49. Legislative Summary 80th Texas Legislative Session Summary (2007) • SB7: “The AED bill” • SB8: “The steroid testing bill” • UIL Steroid Steroid Agreement Form • The Steroid Agreement Form has to be signed by all student athletes and their parent or guardian. • Form has two parts. Both must be signed. • The first page provides information about the dangers of steroid use. It is included in our preparticipation physical packet. (HS & MS) • The second page informs the student athlete and his or her parent or guardian that a steroid testing program is in place and that use of certain supplements may cause a positive test. (HS only) UIL form page 2

50. SB82: “The athletics safety bill.” • Requires certain people to take an “extracurricular safety training program.” • Coaches (CPR/AED/SPORT SAFETY) • Student-Athletes- UIL safety_training.ppt, keep a list of the students that have been trained • 3. Everyone should be completed by Oct 1st. • Requires an annual safety drill at each school. • Makes a change to the preparticipation form. • Revised Physical Form 2009.jpg • Requires various safety procedures for athletic events, such as adequate hydration, heat stroke prevention, clear emergency access lanes, and availability of prescribed asthma medications. • States: “If a student participating in an extracurricular athletic activity, including a practice or competition, becomes unconscious during the activity, the student may not: (1) return to the practice or competition during which the student became unconscious; or (2) participate in any extracurricular athletic activity until the student receives written authorization for such participation from a physician.”