UC Policy Library Jacqui Lyttle & Marie Menzies June 2006

1. UC Policy LibraryJacqui Lyttle & Marie MenziesJune 2006

2. History • Launched in April 2004 • In-house solution • Uses Sharepoint as platform • 175 University of Canterbury policies and procedures

3. UC Policy Library OBJECTIVE: • To bring all of the University of Canterbury’s official policies and procedures together in a central and easily accessible location on the UC website.

4. UC Policy Library WHY? • To apply a consistent ‘look’ to all official UC policies and procedures • To gather standard information about each policy and procedure • To identify and initiate reviews of all policies and procedures on a regular basis • To facilitate easy access within a central ‘library’ on the web

6. UC Policy Tour • Left Side Bar - guides for policy development and review - updates - related links, e.g. legislation • 3 ways to search - alpha, key word/title, category - use of key words, e.g. postgraduate • PIRU Cake Policy - standard information gathered - headings - style guides [template]

7. Step 1 Policy Proposal Step 2 Policy Development & Consultation Step 3 Policy Approval Step 4 Policy Dissemination Step 5 Policy Amendments & Review

8. Policy Review Process • System generated prompts • Contact made 3 months prior to review date • Reminders sent • Changes made live in the system

9. Issues/Questions