SCURL: PARTNERSHIP, COLLABORATION, SUCCESS SLIC Showcase & Agm , 22 November 2013 Jill Evans, SCURL Service Devel

1. SCURL: PARTNERSHIP, COLLABORATION, SUCCESS SLIC Showcase & Agm, 22 November 2013 Jill Evans, SCURL Service Development Manager Dilys Young, Vice Chair, SCURL

2. Members All Scottish Higher Education Institutions Edinburgh City Libraries Glasgow Life National Library of Scotland National Museums Scotland Open University Royal Botanic Garden Edinburgh Scottish Library & Information Council

3. Some of our SCURL Libraries

4. SCURL aims & characteristics: • Independent voluntary association • To benefit users and library operations • Constitution, officers, representatives and voting procedures • Plenary (Directors) • Business Committee (Constituencies) • Task Forces, Working Groups, Communities of Practice • Officers: • Chair: Mark Toole (Stirling) • Vice Chair: Dilys Young (Strathclyde) • Secretary: Evelyn Simpson (NMS) • Treasurer: Michelle Anderson (Robert Gordon) • Service Development Manager: Jill Evans (NLS)

5. Governance SCURL is an independent voluntary association, launched in 1977, supported by the NLS and SLIC Has a constitution, officers, representatives and operating procedures: SCURL Chair, Vice Chair, Secretary and Treasurer SCURL Service Development Manager SCURL Minute Secretary SCURL SHEDL Digital Library Administrator SCURL Business Committee: constituency representatives SCURL Constitution SCURL Business Plan and Strategy 2012-2014

6. Business Plan and Strategy 2012-2014 6 Strategic Priorities Effective collaborative content management Maximise access to physical & digital collections Showcase Scotland’s research & collections Develop & promote collaborative shared services & systems Effective advocacy & promotion SCURL organisation re-development

7. Procurement - SHEDL Scottish Higher Education Digital Library Works to secure collaborative access to digital content for Scottish Higher Education Institutions Set of guiding principles and criteria Procurement is through JISC Collections >3600 periodical and >4,000 ebook titles procured through contracts with individual publishers Procurement totals represent 10-15% of member institutions’ library resources budgets eJournal bundles to date, now also moving into eBook packages

8. SHEDL – operating principles Standardised, common access to all HE members (students, staff) Some contracts extended to registered users of the NLS and NMS Electronic only provision (Deep Discount for print) Cost contributions from member institutions based on previous historic spend Maintain core subscriptions Usually 3 year contracts, ideally including transfer titles Minimal annual increases

9. SHEDL achievements Achievements: Supports about £2m of procurement per annum (c10% of member institutions’ total journals budgets) – NESLi2 £8m opt in Secures annual renewals with 3 to 4 publishers each year Existing publishers include: Springer, ACS, CUP, OUP, EUP, Berg, Portico, Intellect, Project MUSE, (IEL & IEEE), & Social Sciences Directory Recent agreement on the first joint purchase of an eBook package (Springer and also CUP) Continuing to develop and consider a more comprehensive approach to developing a digital library for Scotland

10. SHEDL challenges Engaging with additional publishers who see growth in Scotland Changing budgets and/or focus of institutions Extending access across other sectors Ensuring prompt payment of invoices to benefit discount Advising the Advanced Procurement of Universities & Colleges Liaising with the Subscription Agent managing the SCOPnet periodicals contract Negotiating with publishers’ complex business models

11. SHEDL and additional procurement activity - operating procedures Structure of SHEDL Steering Group (University Library Directors) Working Group (Representative from each SCURL member) Received the Shared Services Award in the Scottish Parliament Invited by Universities Scotland to document SHEDL for Shared Services Case Study Three current work streams SCOPNet Journals SCOPNet Print Books SCURL Ebooks

12. SHEDL’s Launch Twice launched – 2009 with formal reception in University of Edinburgh 25th April 2012 from the Island of St Kilda, 70 miles west of Scottish mainland SHEDL boat recovered on island on east coast of Shetland on 1st August 2012 – over 300 miles! nautical miles

13. Task Forces, Working Groups & Events Task Forces SCURL Walk In Access SCURL Scottish Library Services Platform SCURL Scottish Metadata Platform Working Groups Access Group Health Group Website Group Events Annual Ebooks Conference Annual SLIC FE Conference

14. SCURL Affiliated Groups Scottish Digital Library Consortium – shared LMS & procurement Music & Audio Resources Scotland Group Rare Books in Scotland Group Scottish Universities Special Collections & Archives Group Scottish Visual Arts Group Scottish Working Group on Official Publications

15. Communities of Practice Across staff roles Deputy Directors Institutional Repositories Managers System Librarians Liaison Librarians Topic/interest related Collection Management Mobile Devices Reading Lists Legal Issues

16. SCURL Services • SCURL Research Extra Card • Enables members of all SCURL institutions reference access to print collections across all member institutions • National Entitlement Card • The National Library of Scotland is one of the founder members of the scheme and welcomes card holders, including holders of the Young Scot card • SCURL Walk-in Access • Project supported by funding from SLIC IDF • Liaised with SCONUL, WHELF, and M25 • Enables visitors legitimate access to licenced e-content • ?????

17. SCURL & SLIC’s partnership:examples JISC Collections Ebook study commissioned by SLIC SCURLliaised on behalf of SLIC with Further Education, Higher Education Institutions, NLS, Public Libraries, and school libraries Information Literacy Community of Practice Both organisations represented on the CoP FE College Librarians’ Development Network SLIC is represented by SCURL SLIC Management Board meetings SCURL is represented & receives a report for each meeting SCURL Business Committee SLICis represented and receives a report for each meeting

18. Extending Partnerships in New Sectors NHS: first collaborative procurement of content agreed welcome NHS member to SHEDL Working Group Further Education FE representative on SCURL Library Services Platform Task Force FE representative on Scotland Colleges Development Network Extend relevant SHEDL content to FE Articulation Northern Collaboration Reciprocal invitations to meetings to share good practice in relevant aspects of service provision

19. SCURL Libraries

20. Challenges for SCURL Libraries • Budgetary constraints and rising inflation • Research Excellence Framework and increased focus on supporting research • High demand and increasing levels of occupancy and usage – importance of the student experience and impact of surveys, especially National Student Survey • Digital transitions: • Traditional – books, print journals, storage, disposal • Digital – wifi, mobile devices, power & data, bandwidth, VAT for e-materials, formats, transitional change • Exploitation – digital literacies for both staff and students

22. SCURL website Task and Finish Group: project completed in 6 months scurl.ac.uk