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Robert’s Rule of Order

Robert’s Rule of Order. Breakout Session 4 By: Charlie Link. Yes it is! It was designed for use in ordinary societies and it is the most commonly adopted parliamentary authority among societies in the United States.

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Robert’s Rule of Order

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  1. Robert’s Rule of Order Breakout Session 4 By: Charlie Link

  2. Yes it is! • It was designed for use in ordinary societies and it is the most commonly adopted parliamentary authority among societies in the United States. • Provides a standard order of business for meetings to operate and function effectively. What is Robert’s Rule of Order and is it important?

  3. They are essential, they give order and help the meetings run smoothly • The agenda should be enforced and strictly followed to ensure that all major business is handled before open discussion. • Meetings that follow an agenda are more productive compared to meetings that do not. • All members of the organization should have a copy of the agenda Do I need to follow an agenda?

  4. Call Meeting to Order • Roll Call (VP of Administration) • Approval of minutes • Opening Remarks (optional) • Presenters • Officer and Committee Reports • Old Business • New Business • Announcements • Open Discussion • Adjournment Sample Agenda

  5. The Chair- Presiding Officer who runs the meetings, Vice President • Motion- Basic tool for getting things done. “I move that…” • Second- Every motion needs a second person to agree with it • Amend- To change the wording of a motion • Order- Proper manner of doing things • Approve- You approve the motion • Deny- You do not want the motion approved • Abstain- You would not like your vote to count • Denied- less than 2/3 votes approved the motion Important Terms

  6. Getting to Speak: • Must be recognized by the chair • As a common courtesy, you should never seek recognition while someone else is speaking • Members who have not spoken about the topic at hand always have priority over those who have. • Speaking: • When referring to other members, use their title or name of organization not their name • You may speak only on the matters of the topic immediately at hand. General Procedures

  7. Main motion is stated • Motion is seconded (by a person that agrees with the motion) • Discussion • Votes are counted • The outcome is announced Process of a Motion

  8. Main Motions: Used to propose an action and to introduce a new business before the senate • Rules: • Needs a second • Is debatable • Is amendable • Needs 2/3 vote • Types: • Events • By-laws • Constitution Motions Defined

  9. Motions that DO NOT need a second: • Raise a question of privilege • Call for the orders of the day • Point of order • Parliamentary inquiry • Point of information • Motions that are NOT debatable: • Adjourn • Recess • Raise a question of privilege • Call for the order of the day • Lay on the table • Previous question • Limit debate Helpful Motion Tips

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