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AFS Sponsored Programs Overview and Comparison

Learn about AFS USA's Inbound Sponsored Programs team, differences between YES, FLEX, and CBYX programs, and placement support for students. Meet key team members and understand program details.

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AFS Sponsored Programs Overview and Comparison

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  1. IntroductionToInbound SponsoredPrograms GettoKnowYES,FLEX,andCBYX afsusa.org July 2019

  2. Agenda • OverviewofInboundSponsoredProgramsteam,andwhodoeswhat • ComparisonofYES,FLEXandCBYXprograms(i.e. finances,partnerorgconsortium,studentrequirements,applications,etc.) • Overviewof SponsoredProgramsClusterOrganization • Placing SponsoredProgramsStudents • SupportingSponsoredProgramsStudents • Timeforyourquestions

  3. Who’sWho inSponsoredPrograms • KeriDooley:ChiefGovernmentRelationsandSponsored ProgramsOfficer • SylviaPertzborn: Director ofSponsored Programs • Outbound(Sending)Sponsored Programs • AllenEvans: OutboundProgramsManager • JonMeyer:CBYXSpecialist • HannahStewart: NSLIYSpecialist • YES AbroadSpecialist:Vacant

  4. Who’sWho inSponsoredPrograms, cont. • Inbound (Hosting)Sponsored Programs • SaraDubois:InboundProgramsManager • Erin AbramsandLilyWiggins: Sr. SponsoredPrograms Specialists • EricaFloryandLibbyGartland:YES SupportSpecialists • BellaCockerelland JadeDiaz: SponsoredPrograms AdmissionsCoordinators • FLEXSpecialist:Vacant • SPGrantAdministrator: Vacant • NancyLevine: SponsoredProgramsProjectManager • CarlyWonder and EmilyTurner:SponsoredPrograms HostingCoordinator

  5. Kennedy-LugarYouthExchangeand Study(YES) Program • Fundedthroughthe DepartmentofState;sponsoredby BureauofEducational &Cultural Affairs(ECA) • Providesscholarshipsfor highschoolstudentsfrom countriesof strategicimportance tospenduptoone academicyearinthe UnitedStates. • AFS hostsapproximately220-230studentseachyear • Countriesinclude:Albania,Bahrain,Bangladesh,BosniaandHerzegovina, Bulgaria,Cameroon,Egypt, Gaza,Ghana,India,Indonesia,Israel(ArabCommunities),Jordan,Kenya, Kosovo,Kuwait,Lebanon,Liberia,Libya,Malaysia, Mali,Morocco,Mozambique,Nigeria,NorthMacedonia,Pakistan,Philippines, SaudiArabia,Senegal, SierraLeone,SouthAfrica,Suriname,Tanzania,Thailand, Tunisia,Turkey,WestBank

  6. FutureLeadersExchange(FLEX) Program • Sponsoredbythe UnitedStatesDepartment of State; establishedin 1992toensure long-lastingpeaceand understandingbetweenthe U.S.andthe countriesofEurasia istoenableyoungpeople tolearnabout the U.S.and Americansfirsthand, andtoteach Americansabouttheir countries. • AFS hostsapproximately50studentseachyear • Countriesinclude:Armenia,Azerbaijan,theCzechRepublic,Estonia, Georgia,Greece,Hungary,Kazakhstan,Kyrgyzstan,Latvia,Lithuania,Moldova, Mongolia,Montenegro, Poland,Romania,Serbia,Slovakia,Tajikistan, • Turkmenistan,andUkraine.

  7. Congress-BundestagYouthExchange(CBYX) • Jointlyfundedandadministeredbythe governmentsoftheUnitedStatesandGermany. CBYXprovidesyear-longacademic, • homestay,andcommunityserviceopportunitiesforAmericanandGermanhigh schoolstudents, vocationalschoolgraduates,andyoungprofessionals. • AFShosts57CBYXstudentseachyear

  8. YESProgramRecruitment • Whatroledoes AFSplay? • AFS-USAisone ofmanyorganizationsthatrecruitsand placesYES students • Where AFSRecruits:Egypt,Ghana,Indonesia,India,Kenya,Malaysia, Philippines,SouthAfrica, Thailand,Turkey • Other recruitmentorganizations:IRIS,AmericanCouncils,iEarn, AMIDEAST • In-countryrecruitmentoutreachis carriedoutin collaborationof therecruitmentorganization(RO)andthe US Embassy

  9. YES StudentApplications • Wheredoourstudentscomefrom? • Therearemultipleroundstothe YES applicationand selectionprocess. • AllapplicantsarerequiredtotakeanEnglishproficiency exam,write aproctoredessay,complete aYES program application,andparticipateingroupandindividualin- personinterviews. • Allfinalistsareselectedonthe basisof merit. • Applicants mustbe betweenthe agesof 15-18bythe start ofprogram (some countries havea cut off of17)

  10. YES andFLEXStudentswith Disabilities • Eachyear,AFShostsahandfulofYESandFLEX studentswitharangeofdisabilities. • Blind,Deaf,limitedmobility • Note:additionalinformationaboutastudent’s abilitiesis availableinthestudent’sapplication. LooksforDisabilityForms.

  11. StudentswithDisabilities,cont. AnIntrotoMobilityInternational USA MobilityInternationalUSA(MIUSA)is theorganizationbasedinEugene,ORholding agrantfromtheDepartment ofStatethathelps tosupportYESstudentswithdisabilitieswhiletheyareonprogram. MIUSA provides resourcesto students,theirhostfamiliesandstaffand volunteers whichhelps us alltobettersupportthestudents. Theyconductaninitialassessmentofeach student,usuallyinpersonbut sometimes overthephone.AssessmentsaresharedwithAFS-USAandprovide greatideas forpossibleresourcesandopportunitiesinthestudentslocalarea. Studentswithdisabilitiesarerequiredtoattend1 workshopconductedbyMIUSAinEugene,OR. ForYESstudentsthereisaFallPreparatoryWorkshop. Please makesureall hostfamiliesandvolunteers hostingstudentswithdisabilitiesintheirareasare awareofthis requirement.

  12. SPPlacement Considerations • Non-traditionalplacements: • Same-sex(permittedtoaskforsomecountries) • Singleparentplacement • Doubleplacement • Teenagehostbrother(applicableforselectYES countries) • Non-traditionalschools:Secular-private,religious private,charter,Montessori,boarding,specialized curriculum(i.e.preformingartsschool)

  13. SP SupportConsiderations Pets:Studentsaretoldthattheyshouldexpecttolive withpets,unlesstheyhaveanallergy. Weaskthatstudentscankeeptheirroompet-freeiftheyprefer. Halalfood:Studentsaretoldtonotexpectaccessto halalfood,andthattheyshouldpreparetobe vegetarianifneeded. Mosque access:Studentsaretoldthatthey shouldpreparetonothaveaccesstoamosque. Makeuse ofhostfamily questionnaire!

  14. So,whatisaCluster? • Aclusterisagroupof threeormoreSponsoredProgramsstudentsin anareateamwhoaresupportedbyadesignatedvolunteer(s),theClusterCoordinator(s).Studentsarelocated within120milesof theClusterCoordinator. • AClusterCoordinatorisavolunteer whooverseestheprogram activities,knownasenrichmentactivities, forSponsored Programs studentswithinanareateam. • Allof our sponsoredprogramsstudentsarecalledupontocompletea seriesofenrichmentactivitiesasarequirementof theprograms.These activities aremeant toprovidestudentswithfirst-handinsightintoAmericanpoliticalandsocialinfrastructure,our culturalheritage andvalues, aswellastheconcept of “civilsociety”.

  15. What are Enrichment Activities and why do they matter? • Whileenrichmentactivitiesshouldbefun,they shouldalsohaveeducationalcontent.Activities shouldengagestudentsindifferentaspectsof Americanculture • For example:Atriptoseea concert orplay mightbeacceptableifitincludesa discussion ofhow theseproductionsare organizedanda discussionof the fundingof the production, whetherfor-profitor not-for-profit.

  16. Enrichment Activities, cont. • Therequirements: • Year-longYES andFLEXstudentsarerequiredtocompleteaminimumof 6enrichmentactivities.Semester YESMalaysians andCBYX participantsarerequiredtocompleteaminimumof 3 activities. • Eachstudentmustcomplete atleast oneactivityfromeachof the followingcategories: • Government(ex. Triptostatecapitalandhave studentsmeetwitharepresentative; hold discussionaboutdifferencesingov. betweenthecountriesfromwhichstudentscome) • CulturalDiversity/NativePeoples(ex. Visitto local church,temple, or mosque and meetwithacommunityleadertohave atalk aboutreligioustraditionsandbeliefs) • CommunityService/Volunteerism(ex.Volunteer atlocal food pantry,havemanager talkwithstudentsaboutthecommunity’sneeds) • Enrichmentactivitiesthatdonothave articulatededucationalcontent cannotbereimbursedthroughtheU.S.Departmentof Statefunding.

  17. Sponsored ProgramsFinances

  18. EnrichmentActivity Funds • $400foreachyear-longYESandFLEXstudent • $200forYESsemesterstudentsfrom Malaysia • $150foreach CBYXstudent Forexample:Aclusterwith2year-longYESstudents,1FLEXstudent,1 CBYXand1semesterYESstudent wouldreceive $1550tocoverthecostofenrichment activitiesfortheyear.

  19. StudentStipends • AllFLEXandYESstudentsreceiveamonthly stipendof$125 • CBYXstudentsdonotreceiveastipend • Themonthlystipendisapersonalallowancethat studentsmayusetocoverexpensesrelatedto socializingwithAmerican friendsandtopay for personalitemssuch as toiletries,movie tickets/excursionswithfriends,phoneuse,gifts, etc. • Thestipendis notintendedfor electronics, schoolorweatherspecificclothing,schoollunchesor tobesenthome.

  20. HostFamily IncidentalAllowance • TheHost FamilyIncidentalsAllowanceisintendedtohelphostfamiliescovertheadditionalcostsassociated withtheirYES student’sparticipationinschool andcommunitylife • $300for year-longYES andFLEX students • $150forsemester YESstudents • Noallowance forCBYX

  21. HostFamilyIncidentals,cont. • Allowableexpensesinclude,butarenotlimitedto: • activityparticipationfees • gymor schoolsportsuniforms/equipment • schoolevent fees • schoolandpersonalsupplies • weatherspecificclothing/shoes • yearbooks • If you(orahostparent)aren’tsureifanexpenseisreimbursablebytheincidentalallowance,pleaseask!Wewantto avoid situationsinwhichwecannot reimbursehost families. • Pleasenote:Thisisintendedtoreimbursethehostfamilyforexpenses madeonthestudent’sbehalf.Thisallowancemaynotbeusedtoreimbursethestudentfor expensesincurred

  22. SponsoredProgramsTravel • Sponsored Programsstudenttravelworksmuch differently than Core studenttravel,due tothe largenumber of organizationsinvolved. • YES and FLEXstudentsarriveinwavesfromlateJuly–end ofAugust. • YES and FLEXstudentsdepartinwavesinMayand June. • CBYXstudentsarriveand departwith Core students. • Typically,exceptions can’tbe madefor SPstudenttraveltobe changed(e.g.noprogramreleases,noflexiblearrivaldate to accommodate schoolstartdate,etc)

  23. TimeforQuestions! Emily:eturner@afsusa.orgCarly:cwonder@afsusa.org

  24. THANKYOU! afsusa.org

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