FY 12/13 Proposed Budget

2. FY 12/13 Proposed Budget Board of Directors Meeting February 1, 2012

3. Budget Development Process • Planning for FY 12/13 operating budget began in September 2011. • Formal budget development guidelines were issued on October 17, 2011. • Emphasis on realistic projections under the current economic situation. • Initial draft submitted by department heads in November 2011. • The draft budget was refined as follows: • The review process: • Comparative analysis: proposed budget with FY 10/11 results and FY 11/12 budget projections. • Detailed review with VP Finance. • Resulting modifications: proposed and applied. • Proposed budget presented to AACRAO Board for approval.

4. Budget Summary FY 12/13 REVENUE: DUES $2,466,854 27.5% NON-DUES $6,510,995 TOTAL REVENUE $8,977,849 TOTAL EXPENSES $8,653,793 EXCESS REVENUE $ 324,056

5. Dues and Non-dues Revenue ComparisonFY 06/07 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

6. Summary of Major Assumptions by Department • Annual Meeting 2013 (San Francisco): • Registrations: Number of registrants same as FY11/12 budget (Philadelphia) • No increase in base price. • Exhibit fees: Number of exhibitors same as FY11/12 budget (Philadelphia) • No increase in base price. • Government Relations: • No increase in expenditures above 2%. • Communications: • No increase in expenditures above 2%.

7. Summary of Major Assumptions by Department (continued) • General & Administration: • Individual/Institutional dues: • Membership revenue same as FY11/12 budget. • Corporate dues: • Corporate membership revenue same as FY11/12 budget. • Includes 3% salary pool. • Information Technology: • No increase in expenditures over 2%.

8. Summary of Major Assumptions by Department (continued) • Governance: • 3% increase in expenditures over FY11/12 budget. • Meetings and Workshops: • SEM 2012 (Orlando): • Registrations: Number of registrants same as FY11/12 budget (San Diego) • No increase in base price. • Exhibit fees: Number of exhibitors same as FY11/12 budget (San Diego) • No increase in base price. • Technology Conference 2013 (Tucson): • Registrations: 7% decrease in # of registrants from FY11/12 budget (Chicago) • No increase in base price. • Exhibit fees: 8% increase in # of exhibitors over FY11/12 budget (Chicago) • No increase in price.

9. Summary of Major Assumptions by Department (continued) • Meetings and Workshops (continued): • Transfer Conference 2013 (Tucson): • Registrations: Number of registrants same as FY11/12 budget (Chicago) • No increase in base price. • Exhibit fees: Number of exhibitors same as FY11/12 budget (Chicago) • No increase in base price. • Technology and Transfer conferences have been co-located for the first time. Budget reflects assumption without prior data. • Online Courses: • Registrations: projecting 5% decrease in revenue over FY11/12 budget • Webinars: • Registrations: projecting 25% decrease in revenue from FY11/12 budget • Member and Customer services: • Jobs-on-line: projecting 13% increase in revenue from FY 11/12 budget. • Increase in fees for non-members at 20% above member rate.

10. Summary of Major Assumptions by Department (continued) • IES: • Service fees: projection 6% increase in evaluation revenue from FY11/12 budget. • Increase expected based on enhanced timeliness, customer responsiveness, marketing efforts and development of growth opportunities. • Consulting expense: budgeted at 17% of revenue. • AACRAO Consulting: • Service fees: projecting 20% increase in revenue from FY 11/12 budget • Projection based on increase in marketing efforts and growth opportunities. • Consulting expense: budgeted at 36% of revenue.

11. Summary of Major Assumptions by Department (continued) • Publications: • Publication sales: projecting 8% decrease in publication sales from FY11/12 budget. Three new publications that are in the pipeline. • Edge: projecting 2% increase in revenue over FY11/12 budget; increase based on higher demand.

12. Operating Revenue & ExpensesFY 05/06 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

13. Operating Revenue & ExpensesFY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

14. Operating RatioFY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

15. Revenue Allocation by Program

16. Expense breakdown by line item