AOIS

1. AOIS An Introductory Overview Corporate Computer, Inc.

2. Key AOIS Features • Document Management • Oversight Documentation • Workflow • Custom Data Collection (Performance) Corporate Computer, Inc.

3. Who Will Use AOIS • The Oversight Organization • For easy access to all documents • For documenting oversight • For workflow automation • Users at the schools • For easy access to their documents • For monitoring their compliance status • To provide secure off-site document storage Corporate Computer, Inc.

4. AOIS Users continued… • Educational Service Providers • Documents their oversight program • Documents an audit trail related to compliance items • Treats every school in the same manner • State Departments of Education • For all of the same reasons Corporate Computer, Inc.

5. AOIS Feature:Document Management Corporate Computer, Inc.

6. Document Management Documents can be in any format • Scanned or faxed documents • Microsoft Word and Excel • PDF format Corporate Computer, Inc.

7. Document Management Document submission: • School secretary handles • Its easy • Fax it or • E-mail it • Corporate Computer does the tagging and filing of your documents. Corporate Computer, Inc.

8. Document Management Document retrieval is easy • Select a school • Select the folder • View the document in AOIS or • Download the document for local use or printing Corporate Computer, Inc.

9. Choose the “Documents” dashboard Corporate Computer, Inc.

10. Choose a school Corporate Computer, Inc.

11. Documents are filed in folders. Choose a folder Select the document Corporate Computer, Inc.

12. Faxed or scanned documents display in the Image Viewer. Corporate Computer, Inc.

13. Document Management Document search capabilities • Search for documents of a specific type • Search for documents containing words or phases • Search for documents by year • Search for documents by school • Combine parameters to narrow the search Corporate Computer, Inc.

14. Choose the “Document Search” dashboard Corporate Computer, Inc.

15. Enter search parameters Choose from the results Corporate Computer, Inc.

16. Typical Documents Stored in AOIS • Board meeting minutes • Board director information • Documents submitted to the state • Contracts • Leases • Teacher Permits and Certifications • Criminal Background Checks • School Calendars • School Budgets, Financial Statements and Audits Corporate Computer, Inc.

17. AOIS Feature:Compliance Management Corporate Computer, Inc.

18. Compliance Management • AOIS administrator sets dates • Oversight users will monitor compliance of all schools • School users can view their submission requirements and their compliance status Corporate Computer, Inc.

19. Compliance Management Setting compliance dates • The “AOIS Administrator” in the oversight organization sets the due dates • Due dates are set for document types • Due dates can be set for all or a single school Corporate Computer, Inc.

20. Master Calendar due dates that apply to all schools Set up or edit a due date Corporate Computer, Inc.

21. Due dates can also be for a single school Set up or edit a due date Corporate Computer, Inc.

22. Compliance Management Monitoring Compliance • The “Master Calendar” shows all due dates • The “School” dashboard displays current compliance status • Drill down for detailed compliance status • School users see only their school’s compliance status Corporate Computer, Inc.

23. Select the Home dashboard The Master Calendar displays all due dates Corporate Computer, Inc.

24. The School Selector uses “stop lights” to summarize compliance status of schools Corporate Computer, Inc.

25. Use the School dashboard for compliance details Corporate Computer, Inc.

26. Select a school Compliance History show the compliance status of every document Corporate Computer, Inc.

27. AOIS keeps track of all compliance problems Corporate Computer, Inc.

28. School Notes provides a place to document and track issues Corporate Computer, Inc.

29. AOIS Feature: Business Process Automationusing AOIS Workflow Corporate Computer, Inc.

30. AOIS Workflow • Automates how a document is processed • Not all documents require a workflow process • Suitable when people have different oversight responsibilities Example: One person is responsible for school finances and another is responsible for board activities Corporate Computer, Inc.

31. AOIS Workflow Benefits • Eliminates paper documents • Instant notification when a document is received • If there is a business process that involves multiple people, workflow can automate it • Provides a way to escalate problems Corporate Computer, Inc.

32. AOIS Feature: Custom Data Collection Corporate Computer, Inc.

33. Custom Data Collection • Corporate Computer can customize AOIS to collect data on or about schools • Data collection can be integrated with AOIS Workflow to automate data collection • Custom reports can be created to view the data Corporate Computer, Inc.

34. Custom Data Collection Possibilities • Financial data • Student enrollment data • Board director data – attendance statistics • NCLB data • Student test data • Teacher data • Data is typically collected annually to be able to do trend analysis Corporate Computer, Inc.

35. Summary Corporate Computer, Inc.

36. Review • Who uses AOIS? • Oversight organization • School personnel • Educational Service Providers • State Department of Education Corporate Computer, Inc.

37. What Does AOIS Do? • Document Management • No more misfiled or lost documents • Oversight • Documentation for each school • Workflow • automatically moves documents to the proper person along with best practices check sheets • Custom Data Collection Corporate Computer, Inc.

38. Current AOIS Clients • Charter School Authorizers: Schools • Central Michigan University 57 • Ferris State University 20 • Lake Superior State University 7 • Northern Michigan University 5 • Fordham Foundation 16 Corporate Computer, Inc.

39. The Next Step… Set up an Internet demonstration… Contact: Larry Brannan Corporate Computer, Inc. 616-988-3202 lbrannan@corpcomp.com www.aois.us Corporate Computer, Inc.