ACADEMIC ADVISING: THE BASICS

1. ACADEMIC ADVISING:THE BASICS • Academic Advising Policy • Top-Ten Things to Know About Student Academic Policies • Registration Procedures • Degree Audit Reporting System (DARS)

2. Using the Dynamically Searchable Schedule of Classes • From ISU’s homepage (www.indstate.edu), select “MyISU” link and “Dynamically Searchable Schedule of Classes” (under “Resources which do not require Login”) • Select term under “Search by Term” and click “Submit” • Select desired “Subject” from drop-down list, “Course Number” (if known), etc. • Can search for web-based courses • Click “Class Search”

3. Using the Dynamically Searchable Schedule of Classes (cont’d) • Can check course availability by clicking on link which includes name of course • Can read course description and check for prerequisites by clicking on “View Catalog Entry” link

4. Searching for Foundational Studies Courses by Category • Using “Dynamically Searchable Schedule of Classes”, highlight all subjects by clicking on the first subject and, while holding down the “Shift” key, clicking on the last subject • Select the desired Foundational Studies category from the “Attribute Type” box • Click “Class Search” • Displays all Foundational Studies classes offered for the semester which fulfill the selected category.

5. Using the Dynamic Class Schedule Worksheet • Students can select classes before logging into MyISU to register • Click Dynamic Class Schedule Worksheet link which is available on MyISU login screen • Click “Run” to continue • Select “Subject” from drop-down list • Can enter course number, select “Instructor”, “Distance Education” classes, etc. • Click “Submit” • Choose one of the courses in lower right hand by clicking on it • Click “Add” button in lower left hand box • After adding all desired classes on worksheet, print it to use when registering through MyISU Portal

6. How to Register Via MyISU Portal • Select “MyISU” from ISU’s home page • Enter Sycamore Login and Password and click “Log in” • Click on “Student Tab” • Click on “Add/Drop Classes” • Select desired “Term” from drop-down menu • Click “Submit Term” • Enter Advisement PIN, if required • Click “Submit PIN”

7. How to Register Via MyISU Portal • Students can enter Course Reference Number (CRN) into worksheet, if available, or use “Class Search” link to find available courses. • After selecting classes, click “Submit Changes”. • After registering, students can view class schedule through MyISU Portal “Student” tab by clicking “My Class Schedule.”

8. Who is Required to Use an Advisement PIN? • Students with less than 63 earned credits • Must have 63 or more credits in “E-HRS” on first page of DARS • Credits for which students are currently enrolled are not included in earned credits • Students who are not in good academic standing

9. How Do Advisors Access Advisement PINS? • Advisors can access Advisement PINS through MyISU Portal • Log on and select “Faculty” tab • Click “Advisee List” • Select student from list and click “View” under “Student Information” • Select appropriate term – Advisement PINS change every semester • Banner screen SPAAPIN can also be used to access advisement PIN

10. Priority Registration • Priority Registration for Summer and Fall 2011 • April 4th – Seniors - Students with 94 or more earned credits • April 11th – Juniors - Students with 63 or more earned credits • April 18th – Sophomores - Students with 32 or more earned credits • April 25th – Freshmen - Students with 31 or few earned credits • Earned credits do NOT include courses for which students are currently enrolled

11. Exceptions to Priority Registration Dates • Students in University Honors Program are eligible to register first day of Priority Registration • Athletes are eligible to register one week earlier than earned credits indicate (32 credits are added to their total earned credits to determine date) • Registrar’s Office must process early registration – cannot register early through MyISU Portal

12. What is DARS? • Degree Audit Reporting System (DARS) is a cumulative curriculum record of student’s progress in completing an ISU degree. • DARS details all of the requirements that must be completed to finish a degree at ISU. • Students may run a DARS for their current degree program or “what-if” DARS for degree programs in which they are interested.

13. Accessing DARS – Student • Log on to the MyISU Portal using Sycamore login and password • Click on “Student” tab • Click on “DARS Menu” link • Click on “Submit an Audit” and follow instructions • If submitting a “what-if” DARS, be sure to select appropriate catalog year

14. Accessing DARS - Advisor • Log on to the MyISU Portal using Sycamore login and password • Click on “Faculty” tab • Click on “DARS Menu” link • Click on “Submit an Audit” • Select a term and click on “Submit” • Enter student’s ID (991 #) and click “Submit ID” • Click “Run Audit” or “Run What-If” Audit • Click “View Submitted Audit” • Click link to desired major in “View Audit” column

15. How to Read a DARS Tutorial • http://www.indstate.edu/transfer/dars.pdf

16. How to Read a DARS • DARS will list: • Student’s name and ID • Advisor • College • Catalog • Degree • Major • Minor, if declared

17. How to Read a DARS • DARS will list: • Earned hours – “E-HRS” - includes transfer hours • Quality Hours – “Q-HRS” - Hours included in cumulative GPA calculation • Quality Points – “Q-PTS” – Points included in cumulative GPA calculation • Cumulative GPA • Transfer Hours (if any)

18. How to Read a DARS • Top of every DARS includes a legend explaining all of the codes used: • OK = Requirement Complete • NO = Requirement Not Complete • + = Sub-Requirement Complete • - = Sub-Requirement Not Complete • RG = Registered Course • OPT = Optional • >D = Duplicate Course • >Repeatable Course • >X = Repeated Course

19. How to Read a DARS • A completed requirement is coded with “OK” or checkmark • A requirement not yet completed is indicated with “NO” or “X” • DARS states instructions for completion for unmet requirement (number of credits, courses, minimum GPA, etc.) and provides list of courses • Link to course description is provided if run through Interactive Audit

20. How to Read a DARS • Transfer Work Summary is at end of DARS for students with transfer credit which includes: • Total number of credits transferred • Course numbers which denote transfer courses that have been assigned Foundational Studies credit: • Quantitative Literacy or Math = 018 • Laboratory Science = 011 • Social and Behavioral Science = 012 • Literary Studies = 013 (100/200) or 033 (300/400) • Fine and Performing Arts = 014 (100/200) or 034 (300/400) • Historical Studies = 015 (100/200) or 035 (300/400) • Ethics and Social Responsibility = 016 (100/200) or 036 (300/400) • Global Perspectives = 017 (100/200) or 037 (300/400)

21. How to Read a DARS • Transfer Work Summary also lists for each course: • Term that transfer course was completed • ISU course equivalent • College from which course transferred • Name of transfer course