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Presentation guidelines 2014 IEW

Presentation guidelines 2014 IEW. Contents. General guidelines Guidelines for the poster presentation Guidelines for the teaser presentation Checklist. General guidelines (1). Every author has to prepare poster and teaser presentation Please use the provided template for

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Presentation guidelines 2014 IEW

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  1. Presentation guidelines 2014 IEW

  2. Contents • General guidelines • Guidelines for the poster presentation • Guidelines for the teaser presentation • Checklist

  3. General guidelines (1) • Every author has to prepare • poster and • teaser presentation • Please use the provided template for • the poster  IEW2014-poster-template.ppt • the teaser presentation  IEW2014-teaser-template.ppt • Use Powerpoint 2003 or later version • Macintosh Powerpoint is allowed, but extra precautions should be taken to ensure compatibility with Windows Powerpoint. The author is responsible that Mac Powerpoint presentations will work on Windows  please verify!

  4. General guidelines (2) • Strong recommendation to keep closely to this template • Use 36pt fonts for title on top of each page • Use 24pt fonts for content • (Or 22pt for 2nd level bullets) • Use white background • Use sans-serif fonts • this template is using Arial ( better for slides, presentations) • don‘t use serif fonts like times, etc. ( better for books, news-papers, etc.)

  5. General guidelines (3) • General recommendations • The poster / teaser slides should provide the message on a „first sight“ • Use 7-7 rule (maximum 7 lines, maximum 7 words per line) • Avoid long full text blocks • Abstract and references have relaxed rules (more text, smaller fonts size is allowed) • Avoid poor contrast  no yellow, light gray, light blue, etc. on a white background! (e.g. no good visibility on some beamers)

  6. General guidelines (4) • Recommendations for diagrams / graphs • Keep diagrams simple  don‘t put in too much information or many different curves • Label all axes of the graphs (including units) • Don‘t use too small font size  make axis labels and numbers readable! • Use legends or labels to identify different curve in a graph • Avoid poor contrast  no yellow, light gray, light blue, etc on a white background! • Use thick lines • Don‘t use grid lines if not absolutely necessary

  7. Guidelines for the poster presentation (1) • The poster presentation contains 24 slides maximum • Mandatory are: • Title page, containing title, all author‘s names, affilations (logos are allowed here) • Biography slide (main author only) • Abstract slide (up to 200 words, reduced font size is OK for this slide) • Detail slides (i.e. the technical content of your poster presentation)  19 slides maximum • Next to last slide: Conclusions • Last slide: References (one page only. Reduced font size is OK for this slide)

  8. Guidelines for the poster presentation (2) • You must bring a set of color print-outs for mounting on the poster boards • At the venue there is no possibility to print your poster • Pins are available • Use A4 or Letter page format • The printed poster pages will be mounted like shown below:

  9. Guidelines for the poster presentation (3) • You must submit a PDF for the printed handouts • not for the teaser • In the print dialog window enter the following: • Print what: Handouts • Color/grayscale: Color • Handouts: slides per page: 2, portrait-format • PDF-settings: PDF/A (PDF/A-1b, …; includes all fonts and enables all pictures being printed correctly) • Ensure that the PDF file is a one-to-one copy of your slide • Is everything there on the right place and readable? • The authors are responsible to provide a error-free PDF file

  10. Guidelines for the teaser presentation (1) • Purpose of the teaser: • It is an advertisement for your work • It should generate interest to discuss your work during poster session • It is limited to a short presentation  5 minutes maximum! ~1 minute per slide • No Q&A after teaser  discussion at the poster • It should not be a complete summary, but introduce the work and give some highlights • Highlight, don‘t detail e.g. provide (open) questions to the audience and let the answer open for poster discussions afterwards

  11. Guidelines for the teaser presentation (2) • The teaser presentation contains 5 slides maximum • Mandatory are: • Title page, containing title, all author‘s names, affiliations (logos are allowed here) • Purpose slide • Teaser content (maximum 3 slides) • See template file

  12. Checklist • Poster: • contains 24 slides maximum • bring a set of color printouts on A4/letter paper format (1 slide per sheet) • send pdf file for handout (color, 2 slides per sheet) • Teaser: • contains 5 slides maximum • Tip for checking the readability: • Put printed teaser and poster slides on the floor before your feet • Stand up and if you can read everything then it‘s fine

  13. Deadlines (both for poster and teaser!) • First draft to mentor & TPC chair & AV chair Feb 24, 2014 • Feedback from mentors Mar 17, 2014 • Second draft to mentor & TPC chair & AV chair April 7, 2014 • Final version to mentor & TPC chair & AV chair April 15, 2014 Have fun and stay discharged!

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