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The NDLTD and a History of ETDs

The NDLTD and a History of ETDs. Gail McMillan Director, Digital Library and Archives, Virginia Tech OETDA, March 28, 2008. The NDLTD.

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The NDLTD and a History of ETDs

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  1. The NDLTD and a History of ETDs Gail McMillan Director, Digital Library and Archives, Virginia Tech OETDA, March 28, 2008

  2. The NDLTD • Since its inception in 1996, the Networked Digital Library of Theses and Dissertations has worked to improve graduate education, increase the availability of student research, empower students and universities, advance digital library technology, and lower the costs of submitting and handling electronic theses and dissertations (ETDs).

  3. NDLTD Mission: Improve Graduate Education • Produce ETDs, use digital libraries, understand issues in publishing • Increase availability of student research • Lower the cost of processing TDs • Empower students to convey a richer message • Empower universities to unlock information resources • Advance digital library technology

  4. The Beginning of the NDLTD 1987 openly discussed ETDs at UMI meeting 1991 VT ETD initiative 1995 VT Graduate School invites Library to participate 1996 Library brings the players together, creates web site, drafts workflow software 1997 VT requires ETDs NDLTD: from National to Networked Digital Library of Theses and Dissertations

  5. Hosted or Visited for ETD Support • Onsite at: Arizona State University, Southern, Brigham Young, Case Western Reserve, College of William and Mary, Cornell, Georgia, Michigan Tech, Pennsylvania State, Worchester Polytechnic, University of Florida, University of North Carolina at Greensboro, University of South Carolina, Vanderbilt, ACRL, ALA, CNI, CAUSE, JISC, OCLC, RBMS, SAA... • Hosted: Clemson, Mississippi State, Naval Post Graduate School, Rhodes University (South Africa), SUNY Buffalo, University of New Brunswick, Virginia Commonwealth, Virginia Military Institute, Wake Forest…

  6. NDLTD Conferences • 2009: University of Pittsburgh/West Virginia University • 2008, June 4-7: Robert Gordon University, Aberdeen, Scotland • 2008: OETDA, Columbus, Ohio • 2007: Uppsala University, Sweden • 2006 Oct. 27-28:University of Missouri-St. Louis (US regional conference) • 2006: Bibliothèque de l'Université Laval, Quebec, Canada • 2005: University of New South Wales, Sydney, Australia • 2004: University of Kentucky, Lexington • 2003: Humboldt-University, Berlin, Germany • 2002: Brigham Young University, Provo, Utah • 2001: California Institute of Technology, Pasadena • 2000: University of South Florida, St. Petersburg • 1999: Virginia Tech, Blacksburg • 1998: MECCA - ITEC Conference, Tennessee

  7. NDLTD Funding • Grants • SURA: 1994: $30,000; 1996: $91,117 • FIPSE, 9/96-8/99: $208,040 • Contributions • Adobe: donation of software to the first 20 universities engaged in pilot testing. • Support • CNI • VTLS • Conference fees support conferences

  8. NDLTD Funding: SURA 1993 SURA and SOLINET support Monticello Electronic Library Project. Fox, and Eustis and McMillan attend Atlanta meeting separately. 1994 SURA funds VT workshop to develop plans for ETDs. Attendees select PDF and SGML for representation and archiving. 1996 SURA funds VT implementation, research, development, and dissemination of ETD experience, or develop and disseminate a standard method for making graduate students' final work available online.

  9. NDLTD Funding: SURA Grant calls for Fox, Eaton, McMillan to • Develop a system "that people can use" • Implement library and user friendly search and delivery technology, plus programmatic archiving • Document and distribute training materials for this approach for other universities in the Southeast.

  10. NDLTD Goals (early) • Graduate students • learn about e-publishing and digital libraries, applying that knowledge as they engage in their research and build and submit their ETDs • education improves through more effective sharing • Universities • learn about digital libraries, as they collect, catalog, archive, and make ETDs accessible • learn how to unlock the potential of their intellectual property/products • Technology and knowledge sharing speed up as graduate research results become more readily available

  11. NDLTD Funding: FIPSE Although there are approximately 400,000 master's or doctoral degrees awarded nationally each year, many students are poorly prepared for a career in which electronic publishing and access to networked information systems will be commonplace. Fox 9/96

  12. NDLTD Membership: 1997-2003 • To join send letter of interest from the institution expressing interest in ETDS and NDLTD • No obligations • Non-voting • 122 US/international universities • 16 US/international institutions • 3 consortia

  13. NDTLD Governance: 1997-2003 • Informal, voluntary, advisory • Director: Ed Fox, VT professor of computer science • Steering Committee • ~30 members, met twice a year • International organizations • National libraries • Publishers • Technology companies • Consortia • Higher education institutions • Working groups

  14. NDLTD: 501(c)(3) • In order to better serve its membership, in May 2003 the NDTLD was duly formed as a nonstock corporation for worldwide charitable and educational purposes within the meaning of US the Internal Revenue Code. NDLTD is now headed by a Board of Directors, working with members on various committees to further the aims of the organization.

  15. NDLTD Committees • Conference Planning • Services and Standards • Awards (Adobe and NDLTD) • Innovative ETD • Innovating Learning through ETDs • Leadership • Development (w/international subcommittees) • Implementation • Public Relations • Governance: Executive, Finance, Nominating, Membership • ETD Guide: U of So. Florida, UNESCO • Union Catalog of ETDS: VTLS

  16. NDTLD Committees 2008 • Awards, Chair: John Hagen • Conferences, Chair: Sharon Reeves • Development, Co-chairs: Suzie Allard, John Hagen • Executive, Chair: Edward Fox • Finance, Chair: Austin McLean • Implementation, Chair: John Hagen • Membership, Chair: Eric Van de Velde • Nominating, Chair: Joan Lippincott • Public Relations, Chair: Suzie Allard • Services and Standards, Co-chairs: Thomas B. Hickey, Ana Pavani

  17. Benefits of NDLTD Membership • Eligible to be aided by a Mentoring Program • Discounts on exhibits/displays at the Annual Conference • Discounts on conference registration fees • Support for harvesting into the Union Catalog • Eligibility for NDLTD awards • May serve on Committees and Board of Directors • Access to member address (when shared) • Join ETD-L: Send mail to listserv@listserv.vt.edu.

  18. NDLTD Membership Fee Structurehttp://www.ndltd.org/join.en.html • $25: Individuals • $100-$300: Single degree-granting or supporting institution • Consortium or Multicampus University System: • $200-$2,600: Category II-III (up to 50) • $600-$7,800: Category I (up to 50)

  19. NDLTD’s Key Constituencies • Faculty--not, but Fox/VT, Moxley/USF, Pavani/PUC-Rio, etc. • Students--not, but Allard/UKy, Edminster/USF • Graduate school administrators--not, but Eaton/VT, Clark/OH • Organizations • International: OAS, UNESCO, World Bank, national libraries • US: CNI, ARL; not CGS • Librarians: grow information resources, services • Companies--Adobe, OCLC, UMI/ProQuest

  20. NDLTD and Preservation of ETDs • Primary concern for early initiatives • Paper seen as more enduring • MetaArchive survey 2008 • 75% no formal preservation plan • 92% interested in NDLTD preservation strategy • Workshop at 2008 conference, Aberdeen • Commercial alternatives: OCLC, ProQuest

  21. NDLTD Program Priorities • Standards and metadata • Promotion, education, outreach • Annual conferences • Institutional representatives new to ETD initiative • Institutional representatives experienced with ETDs • Sponsors • Awards: innovation and leadership • Incorporation and non-profit status • Develop measures of success • Membership • Open access to ETDs

  22. The NDLTD Bylaws Nov. ?, 2003 to date • Charitable, educational purposes: 501(c)(3) • Do all things necessary or convenient • No stocks, no dividends, no income distributed to its direcors or officers

  23. The NDLTD Bylaws: Members • Categories • Universities • Consortia • Supporting organizations • Individuals • No voting rights • Primary interest of the Board • Expected to be actively involved in the conferences and committee activities

  24. The NDTLD Bylaws: Conferences • Annual • Provide a forum for members and guests • Hear papers • Promote discussions • Other appropriate activities • Technical demonstrations • Exhibits

  25. NDLTD Bylaws: Board of Directors • 3-35 persons with demonstrated interest in, concern for, ability to decide and address issues • Any national origin, sex, sexual orientation, religious affiliation, race, creed, color, profession • 3 year terms; 1/3 elected each year • Meet at annual meetings, at least • Quorum is a majority • Chair committees: Executive, Finance, Nominating, Annual Conference, Membership

  26. NDLTD Bylaws: Officers • Executive Director • Operations manager • See that policies, orders, resolutions carried out • Ex officio member of all committees • Secretary • Attend all meetings of BoD • Prepare and maintain custody of minutes • Keep a book provided for the purpose a true and complete record of the proceedings of all meetings • Treasurer • Keep correct and complete records of the financial condition; furnish at BoD meetings • Legal custodian of all monies, notes, securities, valuables • Immediately deposit all funds in some reliable bank/depository • Such other officers, agents as necessary

  27. Digital Preservation Survey Does your institution accept ETDs? • 20% NO 80% YES If so, does your institution accept only electronic versions? • 61% NO 39% YES If so, does your institution also maintain print copies? • 43% NO 57% YES

  28. Digital Preservation Survey What file formats do you support for ETDs?

  29. Digital Preservation Survey How do you structure your ETD collection (i.e., separate collections based on discipline, year, or other criteria)?

  30. Digital Preservation Survey Does your institution have a formalized preservation plan for its ETDs? 73.68% NO (70/95 responses) 26.32% YES (25/95 responses) 97.94% of the people who took this survey (95 / 97) answered this question.

  31. Digital Preservation Survey Do you have experience with or knowledge of LOCKSS-based preservation networks? 30.11% NO (28/93 responses) 69.89% YES (65/93 responses) 95.88% of the people who took this survey (93 / 97) answered this question.

  32. Digital Preservation Survey Would your institution be interested in participating in an ETD-specific LOCKSS-based collaborative distributed digital archive sponsored by the NDLTD? 49.47% MAYBE (47/95 responses) 8.42% NO (8/95 responses) 42.11% YES (40/95 responses) 97.94% of the people who took this survey (95 / 97) answered this question.

  33. Digital Preservation Survey If yes, would there be a preference for 17.95% Dark archiving (14/78 responses) 41.03% Public archive (32/78 responses) 41.03% Dim archiving (32/78 responses) 80.41% of the people who took this survey (78 / 97) answered this question.

  34. Digital Preservation Survey If yes, what level of participation? 45.95% Contributing: have your ETDs preserved by a distributed network without sharing preservation responsibilities for other institutions 24.32% Sustaining: preserve your ETDs in the distributed network, share preservation responsibilities by running a secure server for the network, and contribute to the growth and maintenance of this network both technically and organizationally 29.73% Preservation: both preserve your ETDs in the distributed network and share preservation responsibilities by running a secure server for the network

  35. Digital Preservation Survey What platform or repository structure are you using to collect, disseminate, and store your ETDs? • ETDdb • Eprints • Fedora • Dspace • In-house solution • Other platform or repository

  36. Digital Preservation Survey What information would your institution need to participate in an ETD DDPN? • Costs: 38 • Staffing: 16 • Technical issues: 12 • Expectations, responsibilities: 12 • Hardware: 9 • Long term goals, sustainability: 6 • Access: 6 • Procedures: 4 • Agreement, legal terms: 4

  37. Digital Preservation Survey How did you learn about this survey? • CGS: Council of Graduate Schools • ASERL: Association of Southeastern Research Libraries • ARL: Association of Research Libraries • NDLTD: Networked Digital Library of Theses and Dissertations • DLF: Digital Library Federation • Another source

  38. Digital Preservation Survey Comments/concerns, particularly the distributed model that the MetaArchive Cooperative is considering for ETDs • A welcome opportunity: 8 • Still not enough: 5 • Migration? 3 • Confidential ETDs? 2 • Not a priority: 2 • Using CDs: 2

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