1 / 8

Ways to Avoid Returning Grant Funds to Your Grantor

Ways to Avoid Returning Grant Funds to Your Grantor. National Association of SARA Title III Program Officials (NASTTPO) Hazardous Materials Emergency Preparedness (HMEP) Grant. Agenda. Deobligating Grant Funds 101 Effects of Deobligating Grant Funds (Grantee/Grantor)

roxanneg
Download Presentation

Ways to Avoid Returning Grant Funds to Your Grantor

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Ways to Avoid Returning Grant Funds to Your Grantor National Association of SARA Title III Program Officials (NASTTPO) Hazardous Materials Emergency Preparedness (HMEP) Grant

  2. Agenda • Deobligating Grant Funds 101 • Effects of Deobligating Grant Funds (Grantee/Grantor) • Trending Grantee Deobligations • Ways to Avoid Returning Funds to Your Grantor

  3. Deobligating Grants Funds 101 Categories of Grant Fund Deobligations There are 2 categories of grant fund deobligations 1. Deobligation of Obligated Funds Not Yet Expended • Grant funds returned which have been obligated, but for unforeseen circumstances, were unable to be expended. • Factors leading to deobligations of this nature are (but not limited to): • Project/Contract termination • Reduction in price of supply/equipment items • Correction of erroneous financial records • Cost underrun 2. Deobligation of Unobligated Funds Grant funds returned which have NOT been obligated. • Factors leading to deobligations of this nature are (but not limited to): • Improper planning/forecasting • Emergency management activations • Turnover

  4. The Effects of Deobligating Grant Funds How is the Grantee Impacted? When grant funds are returned by the grantee, it MAYhave a direct impact on the grantee agency. • Possibility of decreased allocations in future funding opportunities • Possibility of being considered as a program risk (‘high risk’ grantee) • Possibility of being awarded under special terms and/or conditions

  5. The Effects of Deobligating Grant Funds How is the Grantor Impacted? • When grant funds are returned to the grantor, it has a direct impact on the grant program. • Scrutiny from the awarding agency – Why are deobligations so high? • Is staff providing sufficient technical assistance? • Are internal controls in place? Are they effective? • Scrutiny from Congress – Why are deobligations so high? • What is being done to decrease deobligations? • Is the program effective? Is there a need for the program as a whole?

  6. Trending Grantee Deobligations Hazmat Grants Awards & De-Obligations FY2010– FY2014

  7. Ways to Avoid Returning Funds to the Grantor • Here are a few helpful ways to avoid returning funds to the grantor • Proper planning/forecasting • Conduct a needs analysis early on • Leave sufficient time to create your budget • Lengthy approval processes • Continuously engage sub-grantees (especially those high in risk) • Contingency planning • Identify programmatic/administrative issues early on • Changes in timelines/milestones • Changes in key personnel (vacations/retirements) • Project/contract terminations • Rebudget if needed • Maintain open communication with your grant specialist • Request a performance extension

  8. Questions/Comments/Concerns

More Related