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WIPO Records Management and Archives Service

WIPO Records Management and Archives Service. Milovan Misic Nairobi - October 24.. 2007. Records Management and Archives Service. People – the Team Activities of Units Technology and policies. 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007. Activities - 2007.

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WIPO Records Management and Archives Service

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  1. WIPORecords Management and Archives Service Milovan Misic Nairobi - October 24.. 2007

  2. Records Management and Archives Service • People – the Team • Activities of Units • Technology and policies 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

  3. Activities - 2007 • Records Management Unit – 6 people • 2000 - Register letters • 2000 - Register FAX • 2000 - Register E-mail • 2007 – Paper scanning • Archives Unit – 1 person • 2001 - Archives paper • 2005 - Scan paper to electronic • Development and Improvement – 1 person • 2001 – 2007 - Project management – EDMS • 2002 - Develop Policies and Procedures • 2002 – 2007 - Introduce technical solutions and new standards • 2002 – 2007 - Support other sectors in WIPO / UPOV with NEW technologies and procedures - AIMS, CLEA, Africa Bureau, Directors’ files • 2002 – 2007 - Represent WIPO internationally ICA/SIO, UNOMARS 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

  4. Number of documents registered 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

  5. Team structure and workload • Records Management Unit • 2000 – 6 people • 2001 – 11 people • 2002 – 11 people • 2007 – 6 people • Archives Unit – 1 person • 2000 – none • 2001 – none • 2002 – 1 person • 2007 – 1 person • Development / Improvement – 1 person • 2000 – none • 2001 – 1 person • 2002 – 2 people • 2007 – 1 person 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

  6. Technology and policies • Policies • Procedures & standards • Technology 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

  7. Results and Action points • People – the Team • Pending reclassification and promotions since 2005 • Adequate number of people for the workload especially in the Archives – possibly interns • New recruitment with appropriate skill-set for people dealing with new technologies • Technology and policies • Pending EDMS policy approval • Standard change - scanning hardware and file format TIFF to PDF • Procedures with new technology implemented successfully with CLEA (WEB publishing), Africa Bureau, Finance 33rd ICA SIO – Tour de table – WIPO - Milovan Misic October 24, 2007

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