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Writing Documents with Accurate Spelling and Punctuation

Learn how to write documents with accurate spelling and punctuation, including familiar technical language. Improve your sentence formation and use of tense.

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Writing Documents with Accurate Spelling and Punctuation

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  1. C2.3 WRITING DOCUMENTS Spelling is accurate including familiar technical language.Sentences are formed correctly with consistent use of tense.Punctuation is accurate (Capital letters, full stops, question marks, commas, apostrophes and inverted commas). With documents written for C2.3 you should check that :

  2. Sentences • We need our sentences to make sense! • All sentences should begin with a capital letter. • They should all end with a full stop (.), a question mark (?) or an exclamation (!).

  3. Places e.g. Italy Days e.g. Wednesday Names e.g. Monica WHEN DO WE USE CAPITAL LETTERS? Months e.g. October The letter I when we talk about about ourselves e.g. I love Key Skills Products and brands e.g. Heinz, Mars Titles e.g. Mr, Mrs, Dr Events e.g. World Cup Final Festivals e.g. Boxing Day

  4. Commas • Comma are used to break up lists, or create a pause in a sentence. • With a list you don’t need a comma if you use and e.g. “ I went running, swimming, cycling, skipping and skiing.”

  5. The apostrophe Two situations where we use apostrophes : • Shortening words • Showing ownership • Shortening words • We often cut / shorten words e.g. should not becomes shouldn’t. The apostrophe goes where you have cut letters.

  6. 2. Showing ownership The apostrophe is also used to show that a person or thing belongs to another person or thing. Ian’s short talk was excellent. All the babies’ toys were new. The baby’s hat was red. James’s (James’) assignment was ok!

  7. Inverted commas When do we use inverted commas? • When we quote e.g. The teacher said “You’re late!” • Titles of books or films e.g. I saw “Attack of the Robot 3.”

  8. QUESTION MARK We use a question mark after a directquestion is asked. You don’t need to add a full stop as it’s already there! e.g. I wondered if she cared or not. What do you think?

  9. EXCLAMATION MARK An exclamation mark tells you that the words are spoken with emotion or surprise. e.g. “Don’t touch that, it’s hot!” If you write what people are saying, put the punctuation mark before the last inverted comma e.g. “Leave it!” he said.

  10. THE COLON Use the colon to introduce a list. Example – For a coaching session I needed some equipment : cones, a whistle, bibs and balls.

  11. HYPHENS AND DASHES Used in compound words. e.g. Dai is my brother-in-law. Read the handout adding punctuation where necessary. TASK

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