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Program and Course Approval Handbook (PCAH)—Update

This handbook provides detailed guidelines on curriculum submission and review processes for academic programs and courses. The 6th edition focuses on approval criteria, regulatory standards, and curriculum development consistency. The handbook covers credit course and program criteria, noncredit course approval, and specific appendix items. It outlines the updated technical manual and includes tools for credit hour calculations and distinction between substantial and nonsubstantial course changes. The next steps involve finalizing the draft, field review, legal assessment, and Board of Governors approval.

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Program and Course Approval Handbook (PCAH)—Update

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  1. Program and Course Approval Handbook (PCAH)—Update Katrina VanderWoudeVice President of Instruction, Grossmont College—Facilitator) Gregory AndersonVice President of Instruction, Canada College Shelly L. HessDean of Curriculum and Instructional Services, San Diego CCCD Erik Shearer Professor—Napa Valley College, Co-chair SACC, C-ID Curriculum Director

  2. Structure of the 6th Edition From one to three documents: • PCAH: Lean and Mean • Focusing on 2 elements: • Criteria used by the CO staff for curriculum review; and • Approval and Legal Standards(requires revision only when regulation or curriculum standards change)

  3. Curriculum Submission Guidelines New Step-by-step guide for developing and submitting curriculum proposals Refers to PCAH for approval criteria and standards Development is emphasizing consistency with PCAH

  4. Technical Manual New “How-to” Guide for the Curriculum Inventory Updated as needed; only contains technical directions Care is taken not to introduce new curriculum expectations or standards as technology is updated

  5. Overview of Content • Part I: Introduction to Program and Course Approval • Overview of curriculum regulations and approval • Background on authority for approvals • Development Criteria for Curriculum • Table of Acronyms

  6. Overview of Content—Credit Courses and Programs • Part 2: • Credit Course Review Criteria • Credit Course Standards (including credit hour calculations) • Part 3: • Credit Program Criteria and Standards

  7. Overview of Content—Noncredit Section • Part 4: Noncredit Course and Approval Criteria and Standards • Part 5: Noncredit Programs Criteria and Standards

  8. PCAH Appendices and Other Changes • 6th edition will include an index! • Appendices will not be part of the formally approved PCAH so they can be revised as necessary • Proposed Appendices • Title 5 citations • Ed Code tables and text • Resource Page • Credit hour calculation samples • Double counting guidelines and samples • At-a-glance guides for common topics (sub vs non-sub, etc.)

  9. Next Steps SACC and PCAH writers finalize the draft Draft sent to the field for review and recommendations Finalized PCAH sent to Legal for review Finalized PCAH to BOG for approval Are we there yet? Anticipated timeline.

  10. Questions

  11. Credit Hour Calculations and Non-substantial Course Submissions

  12. Standard Formula for Credit Hour Calculations Units of Credit = [Total Contact Hours + Outside-of-class Hours]Hours-per-unit Divisor

  13. Definitions for Standard Formula Total Contact Hours Sum of all contact hours for the course in all calculations categories. Required on COR. Outside-of-class Hours Hours students are expected to engage in course work outside of the classroom. Required for Credit Hour definition and calculation. Hours-per-unit Divisor Total student learning hours (contact + outside) for which the college awards one unit of credit. (48 – 54)

  14. Standard Ratios forOutside-of-Class Hours

  15. Hours-per-unit Divisor Total student learning hours (contact + outside) for which the college awards one unit of credit. Minimum of 48, maximum of 54. (Min 33, max 36 quarter) Divisor and dividend in local calculations should match, e.g. if college bases the dividend on a 51 = 1 unit model, the divisor should be 51. Colleges that indicate the minimum and maximum range of 48 – 54 should show that same range for the dividend in the equation and resulting unit calculation.

  16. Example 36 Lecture 72 Lab 72 Outside-of-class hours =180 total student learning hours 180 / 54 = 3.33; therefore, 3 units of credit

  17. Fractional Unit Awards and Unit Increments Title 5 requires .5 increments; allows for smaller increments. Each unit increment represents a minimum threshold. The next increment of credit is only awarded once the student passes the minimum number of hours for that increment. Similar to awards of grades (e.g. 80-89% = B)

  18. Sample Calculation TablesSemester Calculations

  19. Substantial vs. Nonsubstantial: Courses Substantial Change creates a new course with a new control number based upon an active course record. Nonsubstantial Change is an action to change an active course record and retain the existing control number.

  20. Non-substantial Change Credit Courses Effective October 27, new expedited process for nonsubstantial change credit courses Conduct random spot checks of these proposal types for data integrity Nonsubstantial change credit courses that were in the queue were sent back to the college Memo asking CIO to sign a certification form

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