Risk & Work Configuration Management as a Function of Integrated Safety Management

1. Risk & Work Configuration Managementas a Function of Integrated Safety Management Lana Buehrer & Paul Cakanic National Security Technologies, LLC November 2007 Vision • Service • Partnership

2. The Nevada Test Site (NTS) • Covers approximately 1,350 square miles; provides experimental capabilities in support of the Stockpile Stewardship Program • Subcritical experiments to obtain technical information on US nuclear weapons stockpile • Joint Actinide Shock Physics Experimental Research (JASPER) • Atlas Pulsed Power machine testing • Big Explosives Experimental Facility (BEEF) • Device Assembly Facility (DAF) • Criticality Experiments Facility (CEF) – under construction • Work for Others • Nonproliferation Test and Evaluation Complex (NPTEC) • WMD/First Responder Training • Radioactive Waste Management Sites • Environmental Restoration • Additional Department of Defense (DoD) support Vision • Service • Partnership

3. NTS (cont.) • Extremely diverse missions conducted by multiple organizations • National Security Technologies (NSTec) is the primary M&O contractor • Three National Weapons Laboratories (NWLs) maintain a presence to conduct experiments (LANL, LLNL, SNL) • Other NWLs also participate (e.g., BNL) • Department of Homeland Security and DoD missions • Non-defense research and development • Unique challenges • Physical size (1,350 square miles) • Distance between Nevada facilities (NTS and NLV/LV) • Facilities in Nevada, California, New Mexico and Washington, D.C. • Maintain over 700 buildings plus associated utilities & roads • Multiple NWLs & Contractors • Diversity of missions Vision • Service • Partnership

4. Step One:The Plan and the System Lana Buehrer, PMP Manager, Facility Services National Security Technologies, LLC Vision • Service • Partnership

5. Risk & Work Configuration Management Past Documented chain of responsibility did not exist prior to PLN -1014 No written direction/Company Directives to cover: Acceptance of performance direction Acceptance of business risk Approval of physical risk Present Company directive for Risk and Work Configuration Management Software being used to ensure work authorization e-FOM provides replacement for Support, Facility, & part of Project Execution Plans Future Establish Configuration Management for the Facility Manager Program Establish full integration with the sitewide Work Control Process Vision • Service • Partnership

6. Risk & Work Configuration Management Vision • Service • Partnership

7. Vision • Service • Partnership

8. Risk & Work Configuration Management • PLAN-1014 • Establishes electronic ISM implementation process • Establishes management structure for acceptance of business & physical risks • Establishes a risk-based graded approach for work authorization • Implements ISM & Safety Chain Responsibilities for Work Authorization • Establishes General Employee Safety (GES) concept • Senior Managers/staff are default GES • Does not require further controls or authorization • Hazards at transient locations are controlled by host operations and Facility Managers. • Creates electronically applicable DOE/NNSA-required permits Vision • Service • Partnership

9. NSTec Written Authorization Basis Identify work scope Identify hazards Establish standards & requirements for performing work Feedback & improvement mechanisms NNSA/NSO Real Estate Permit (REOP): Work scope is well-defined within geographical boundaries Identify hazards Implement controls to mitigate hazards Authorized work Managed effectively Integrated Safety Management (ISM)Implementation Vision • Service • Partnership

10. Vision • Service • Partnership

11. e-FOM Software Application • Created as a Company Information Officer Business System • Eighteen Basic Questions to Cover: • Work Scope • Conduct of Operations • Hazard Analysis • Security Activity Analysis • National Environmental Policy Act (NEPA) • NNSA/NSO REOP Risk Management Checklist • Identified Implemented Controls • Facility Characteristics • Facility Hazard Category • Real Estate Permitting Process • Data Mining of Facility and Authorization Basis Vision • Service • Partnership

12. Facility Managers’ Main Menu (e-FOM) Vision • Service • Partnership

13. Conduct of Operations Survey Vision • Service • Partnership

14. Security Activity Analysis Vision • Service • Partnership

15. Integrated Risk Management Analysis (IRMA) Vision • Service • Partnership

16. Expanded IRMA Vision • Service • Partnership

17. Integrated Facility Characteristics Analysis (IFCA) Vision • Service • Partnership

18. Facility Data Warehouse Vision • Service • Partnership

19. Step Two:The Work Control Process Paul Cakanic Defense Facilities and Nuclear Operations National Security Technologies, LLC Vision • Service • Partnership

20. Implementation of ISM into the NSTec Activity Level Integrated Work Control Process C1 – C5 P1 – P8 8th Guiding Principle anticipated Vision • Service • Partnership

21. Process Driver: NNSA Activity Level Work Planning and Control Processes (January 2006) Roadmap for ISM Implementation Vision • Service • Partnership

22. Planning Activity Level Work CORE ISM Function 2-3, Guiding Principles 1-6, 8 • Job Hazard Assessment required • Field walk-down to identify hazard information BEFORE planning of work • Work Planners, Workers, Subject Matter Experts (SMEs) • Focus is on the ENTIRE SCOPE OF WORK and co-located work • One Form/Process for ALL activity level work – data feeds into Binning • Activity Screening/Binning Process • Scope of Work Complexity – How “easy” or how “difficult” the ENTIRE scope of work is to accomplish. Consists of many tasks. • Consequence of Improper Performance – The undesired consequences of things that can happen if work is improperly performed • Health and safety, equipment damage, environmental impact, legal ramifications, mission impacts, financials • Frequency of Performance – Deals with how often the work is performed. Not how often a worker performs the work. • Human judgment and experience must always be applied during this process Vision • Service • Partnership

23. Activity Screening/Binning Guidance Vision • Service • Partnership

24. Work Scope Complexity Examples Examples Only Vision • Service • Partnership

25. Activity Screening/Binning Tool “Establishes a process” Vision • Service • Partnership

26. 3 Integrated Work Control Documents (IWDs) • Four Work Package Types (I, II, III, IV) • Each based upon the level of rigor required • Type I is most rigorous with strictest controls • Type IV is “minor work” • Standardized template planned Vision • Service • Partnership

27. 3 Integrated Work Control Documents (IWDs) • Technical Procedures • 3 Categories (In-Hand, General Use, Reference Use) • Used for Routine/Repetitive work • Based upon DOE-STD-1029, Writer’s Guide for Technical Procedures • Project Level Construction Documents • Applies to new or major alterations that require REOP/EP • Work packages not required IF and ONLY IF other more appropriate mechanisms are used to ensure safety • Design documents • QA Plans, Hold Points, Safety Manuals, Inspections, etc. • Responsible Manager can always use Work Packages • All other Construction work requires work packages Vision • Service • Partnership

28. Skill of the Worker (SOTW) • Broadened definition vs. SOT “Craft” • Applicable to all trades and professions • Concept is applied as an Administrative Control • Applicable to all levels of work • Allows more focus on the control of hazards • Reduces details of the instruction set when SOTW is verified • Requires a Skill of the Worker Record • Listing of the tasks • Proof of training and qualification required Vision • Service • Partnership

29. Work Planner Training & Qualifications Maintenance & Construction Work Planner Qualification Nuclear Maintenance Work Planner Qualification Core Work Planner Qualification Organizational Work Planner Quals – Based upon the “Core” Work Planner Qualification Diagnostics Work Planner Homeland Security Work Planner Vision • Service • Partnership

30. Implementation • NSTec was given a Performance Objective by local Nevada Site Office to integrate the existing work control programs • Met the Performance Objective by developing the NSTec Integrated Work Control Manual • Work Control affects many organizational documents • Developed an Implementation Plan • Full implementation targeted for September 19, 2008(Future Effective Date) Vision • Service • Partnership

31. Contact Information • Lana Buehrer • (702) 295-2575 • E-Mail: BUEHRELK@NV.DOE.GOV • Paul Cakanic • (702) 295-7502 • E-Mail: CAKANIP@NV.DOE.GOV Vision • Service • Partnership