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Paul Leys – Ghent University

Explore the transition to paperless processes in the International Office to save time and enhance quality. Learn about tools and limits, from managing data to automated agreements. Join the EWP network for seamless inter-institutional agreements and student exchanges.

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Paul Leys – Ghent University

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  1. Paul Leys – Ghent University 11 April 2019 – Amersfoort

  2. Erasmus+ key process overview inter-institutional agreements learning agreement transcript of records application/ nomination

  3. The paperless International Office (1) • Develop tools to get rid of paper • Less administrative workload = more time to focus on quality and support

  4. The paperless International Office (2) • Processes that we can manage ourselves: • Fact sheet data about the partner • Inter-institutional agreement • Exchange application • Learning agreement (student & outgoing exchange coordinator) • Grant agreement

  5. The paperless International Office – limits (1) • Processes that we can manage ourselves: • Fact sheet data about the partner • Manual updates • Inter-institutional agreement • Signature from partner  PDF/paper • Exchange application • Nominations = email or nomination system • Learning agreement (student & sending coordinator) • Signature from receiving coordinator  PDF/paper

  6. The paperless International Office – limits (2) • Processes that we can’t manage ourselves: • Confirmation of stay • Transcript of records

  7. The missing link:

  8. The network in practice

  9. Inter-institutional agreements

  10. Nominations

  11. Learning Agreement

  12. Confirmation of stay

  13. Transcript of records

  14. EWP in the next programme

  15. How to join?

  16. No specific IT-tools Commercial SIS SIS developed for consortium SIS developedin-house

  17. No university left behind

  18. EWP network in practice • EWP “buffet of” APIs • Institutions (address, logo, contact persons) • Organisational units (faculties, departments, divisions) • Courses • Inter-institutional agreements / CNR (change notification receiver) • Outgoing motilities / CNR • Transcripts of records • Modular approach allows future extensions • Mobility tool connection

  19. erasmuswithoutpaper.eu

  20. Partners

  21. Stay informed www.erasmuswithoutpaper.eu @erasmuswp ErasmusWithoutPaper

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