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Effective External Relationships for Proposal Success

Learn to build vital external relationships for proposal support. Identify partners, manage collaborations, and enhance communication for successful outcomes. Discover potential collaborators to enhance credibility and achieve common goals efficiently.

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Effective External Relationships for Proposal Success

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  1. DAY 2 Session 6 How will I get support for my proposal? External relationships

  2. Outcomes for participants At the end of this session participants should be able to: • Understand the importance of relationships and their management in obtaining support for their association’s proposal • Identify potential partners and collaborators for their association’s proposal

  3. External relationships • Relationship building – or networking – also central to gaining support from external partners/collaborators • Good communication central to relationship building • Trust is central

  4. Review the elements of a successful relationship from Session 5 • Loyalty • Trust • Respect • Effective communication • Willingness to learn and adapt • Ability to see things from another’s point of view.

  5. Collaborator or strategic partnership? Collaborators • External organisations, bodies or individuals who might have an interest in supporting your proposal but with whom you do not have or need a formal agreement.

  6. Collaborator or strategic partnership? Strategic partnership or alliance • A formal agreement between an association and another agency (another association, a government agency for instance). These partners would agree to work together to achieve the outcomes of the proposal. • Agreement documented and reviewed regularly.

  7. Benefits of a partnership/alliance • Pooling resources to address an issue • Enables action that might not be possible alone • More ideas and expertise lead to better strategies • Increased credibility if in a partnership • Improved learning when done in collaboration • Open up new opportunities not otherwise possible

  8. Features of a successful partnership /1 • The purpose of the alliance is clear and agreed • The value and benefits to partners is clear • The Board is supportive and involved • The purpose is central to the mission and goals of the association and its partner – to their strategic goals. Commitment will wane if this is not the case

  9. Features of a successful partnership/2 • Communication between partners is carefully managed and monitored • Mechanisms are in place to deal with changes in circumstances - partnership must be adaptable • Regular review of outcomes, benefits and issues

  10. Identifying partners – who might you approach? • Other library &information sector associations • Library & information sector community • CONSAL – Congress of South-East Asian Libraries - • EBLIDA – European Bureau of Library, Information and Documentation Associations • SCECSAL – Standing Conference of Eastern, Central, Southern African Library and Information Associations • AfLIA – African Library and Information Association

  11. Other bodies that might be useful partners • Educational institutions (from primary schools to universities) and the IT sector • ICOM, ICA, ICOMOS: Museums, libraries, archives, monuments • Civil society organisations in related sectors such as ICTD (ICT for Development, and TechHubs) • Standards organisations • UNESCO national commission in your country

  12. Brainstorm activity 10 mins Who are potential collaborators in your country? ( Think broadly for this exercise – not just in relation to your proposal.)

  13. Activity 20 mins • Work in association pairs, on your development proposal. • Identify potential partners or collaborators for your proposal. • For each potential collaborator/partner, list what you have in common in relation to the proposal and identify strategies for initiating and sustaining the relationship. • How will you communicate with them and who will lead the communication?

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