Finding, Organizing and Using Information: Using Computers to Get Things Done

1. Finding, Organizing and Using Information:Using Computers to Get Things Done Bruce Slater General Internal Medicine Presentation January 31, 2007

2. Learning Objectives • Be able to get articles free through PubMed • Be able to implement a simple organization scheme for email, computer and paper files. • Be able to solve one problem using computers that you didn’t previously know how to solve • No Financial Support for this presentation

3. There are 10 kinds of people. Those who understand binary. Those who don’t. raise your hand when you understand

4. 000 001 010 011 100 Zero One Two Three Four Counting in binary From Craig Gjerde

5. Reference • This presentation can be found at • mywebspace.wisc.edu/slater/web • Links in that version are live – • they can be clicked to see the content

6. Finding Information online • Maximum Google • login or register and create password • Googl.icio.us – powerpoint slides • {they take a long time to download and show} • Internet Public Library – live link

7. IPL - GROK

8. Customizing Pubmed and Findit

9. My NCBI or the “Cubby”

10. Prepare to Find It!

11. Find It!

12. Found It!

13. Get Someone Else to Find It!

14. File It!

15. Organizing Information • Your Information is Your Life • Make Your Life organize Your Information • Email = Paper = Computer Directory = Favorites

16. My Life at Home

17. My Life at Work - Files

18. @Action @SomeTimeMaybe @WaitingFor Admin ClinDecSupp Clinical Education EHR Personal Research My Life at Work - email Operations

19. My Life at Work - paper

20. Getting Things Done • Stress-free Productivity Key Principles • The Collection Habit • Next-Action Decisions • The Power of Outcome Focusing

21. Getting Things Done – David Allen

22. GTD Principles • Collect • EVERYTHING • Replace Objects with paper as a holder • Create Projects • Process • Organize • Review • Do

23. GTD Principles • Collect • Process each item. What is it? • Is it actionable? No?(trash, incubate, file) • Yes? Do it, Delegate it or Defer it • Is it about a project? • What is the NEXT action? • Process it • Create a project • Organize • Review • Do

24. GTD Principles • Collect • Process • Organize • Non Actionable –(Reference file, Sometime Maybe, Trash) • Actionable (Projects, Calendar, Phone list) • Review • Do

25. GTD Principles • Collect • Process • Organize • Review • What to review when • Critical Success Factor – the weekly review • Do

26. GTD Principles - Doing • The Four Criteria Model for Choosing Actions in the Moment • Context – where? tools needed? phone? computer? • Time Available • Energy Available • Priority – First Things First – Steven Covey – Big Rocks

27. GTD Principles - Doing • The Threefold Model for Evaluating Daily Work • Doing Predefined Work • Doing Work as it Shows Up • Defining your Work

28. GTD Principles – Doing & Reviewing • The Six-Level Model for Reviewing Your own Work • 50,000 Feet – Life • 40,000 Feet – 3-5 year goals • 30,000 Feet – 1-2 year goals • 20,000 Feet – Areas of Responsibility • 10,000 Feet – Current Projects • Runway – Current Actions

29. Random Hints and Suggestions • Create alternative email addresses • READ URLs … Is this eBay.com? • 144.76.119.37/ebay.com/AccountLogin • NEVER click on URLs in an email • can you say Go Pfishing • Develop good passwords (not in dictionary) • upper/lower case numbers special characters

30. Extra Credit • Turn off the notify sound in groupwise • Copy an image from JAMA to ppt slide • Editing images • Email address look up with LDAP • Email lists – list-servs subscribing • WISCR-IT time-outs • Web Folders • Making, Naming & Organizing Favorites

31. Help Desk • 5-4466 DOM • 3-2060 UWHC • self service on uConnect

32. Here is that AAA