Who, How, & When: Roles, Responsibilities, & Processes (RRP) Handbook

1. Who, How, & When:Roles, Responsibilities, & Processes (RRP) Handbook August 11, 2016 Kristin Charles Susan Lamb Lillian Marrujo-Duck

2. Get to Know Each Other (5 min) Find someone you don’t know well and chat about the following: • What role have you played in decision making at CCSF? Consider … • Program Review development • Policy development • Development of administrative procedures or processes/practices • Development of initiatives/programs • Budget decisions/allocating resources

3. Overview: RRP Handbook • Collaborative effort initiated by the Academic Senate in Spring 2015 • Addresses findings of the 2014 External Evaluation Site Visit • Completed in April/May 2016

4. Overview: RRP Handbook - cont’d • Codifies our current planning decision making processes • Codifies the roles & responsibilities within those processes • Located on the PGC website

5. Overview: RRP Handbook - cont’d Includes: • Planning & Development Processes, Roles, & Responsibilities • Resource Allocation Processes, Roles, & Responsibilities

6. Mix & Match • Match the pieces of the decision making chart • There are 4 charts, each has 3 pieces • Shout when your team is done

7. Digging In: RRP Handbook D1. Development of Program Reviews D2. Development of Collegewide Plans Associated with Categorical Funding D3. Development of Collegewide Plans without Attached Funding

8. Digging In: RRP Handbook - cont’d D4. Development of Collegewide Initiatives, Board Policies, & Administrative Procedures … D4a. … Unrelated to A&P and Student Matters (General) D4b. … With Content Related to A&P (“rely primarily”) and Student Matters D4c. … With Content Related to A&P (“rely primarily”) Matters (not Students) D4d. … Related to Student Matters Only

9. Digging In: RRP Handbook - cont’d R1. Resource Allocation of Collegewide Supplemental General Funds R2. Resource Allocation of Collegewide Categorical Funds with State Plans R3. Resource Allocation of Divisional Categorical Funds

10. Let’s take an even closer look … Skip D1 for now – we’ll come back to it!

15. - cont’d

22. Pick a scenario & write it down: • The College has identified the need for a policy regarding superheroes flying over campus. • The College needs to revise its policy regarding students wearing capes to class. • The College has identified a need to set up superhero power-charging stations in classrooms across the College to promote superhero success. • The College needs to develop administrative procedures regarding the installation of superhero statues.

23. Think about/discuss the following (15 min) • Which chart relates to your scenario? Why? • Describe the process in the chart you chose. • What factors did you need to consider? • Did your thinking about what you were trying to accomplish change as you went through the decision making process?

24. Repeat!

25. Pick a different scenario & write it down: • The College has identified the need for a policy regarding superheroes flying over campus. • The College needs to revise its policy regarding students wearing capes to class. • The College has identified a need to set up superhero power-charging stations in classrooms across the College to promote superhero success. • The College needs to develop administrative procedures regarding the installation of superhero statues.

26. Think about/discuss the following (10 min) • Which chart relates to your scenario? Why? • Describe the process in the chart you chose. • What factors did you need to consider? • Did your thinking about what you were trying to accomplish change as you went through the decision making process?

27. Report out (1 scenario only): • Which chart relates to your scenario? Why? • Describe the process in the chart you chose. • What factors did you need to consider? • Did your thinking about what you were trying to accomplish change as you went through the decision making process?

28. Questions …