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presented by: Mr. David Orr Mr Brian Smith June 1, 2011

NAVSUP Financial Improvement Program (FIP) Transportation of Things (TOT) Overview and TOT FM Demo . presented by: Mr. David Orr Mr Brian Smith June 1, 2011. BLUF. FMO Tasked Via FIP for NAVSUP to Document Financial Systems and Processes for Transportation Of Things (TOT)

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presented by: Mr. David Orr Mr Brian Smith June 1, 2011

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  1. NAVSUP Financial Improvement Program (FIP) Transportation of Things (TOT) Overview and TOT FM Demo presented by: Mr. David Orr Mr Brian Smith June 1, 2011

  2. BLUF • FMO Tasked Via FIP for NAVSUP to Document Financial Systems and Processes for Transportation Of Things (TOT) • DON Financial Management Community Have Limited Knowledge of Transportation Processes • Delays in Commercial Carrier Payments • Delays in Distribution of Charges to Responsible/ Requiring Activities • Results: Interest Penalties • Command/BSO Insufficient or No Obligation • Limited Education on Processes

  3. Our Approach • NAVSUP Initiated a Navy-wide Survey Assessing Commands/BSOs Management of TOT Programs • Three Survey Findings: • Gaps in understanding of transportation-related financial processes • Lack of relevant TOT financial training • TOT roles and responsibilities are not clearly established • Documented High-level TOT Business and Financial Processes and Flows • Developed TOT FM Training Packages • Collected TOT FM Guidance Materials and Policy Documents

  4. Designing a Solution • Developed a Central Repository For DON • TOT FM Web Tool Serves As Single Source Guide to Navy-wide TOT Financial Business Functions • Provides quick access to comprehensive training materials, instruction, documents, and links relevant to daily FM responsibilities • Supplemented with detailed instruction on end-to-end financial transportation business functions in TOT FM Training Package

  5. FY09 Navy Transportation“Stuff” • Navy’s FY09 budget for transportation was approximately $2.1B • Service Wide Transportation (SWT) (TOT, Mail, NEXCOM, Customer Support ) • BUPERS – Military Personnel Moves (POV, HHG) • Command Specific Transportation

  6. TOT Systems • Multiple financial transportation systems generate essential TOT documents and reports utilized by Navy FMs to perform daily business functions

  7. Web Tool Demonstration • TOT FM Web Tool • Demonstration • URL: https://www.navsup.navy.mil/tot_fm

  8. Department of the Navy (DON) Impacts & Risks • DoD FMR Volume 10, Chapter 13 • DRAFT requirements place DOD/DON in potential “non-compliant” status • Transportation Systems DoD-wide have no mechanism to validate: • “Funded” LOAs • Creation of obligation-type record for various Navy Accounting Systems • Commercial Transportation System • Syncada® (Commercial Processes) may be replaced • Web Tool reconciliation processes and training packages in jeopardy

  9. Questions ???

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