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OAS Financial Management Challenges and Program-Budget Implications

OAS Financial Management Challenges and Program-Budget Implications. SECRETARIAT FOR ADMINISTRATION AND FINANCE October 2008. 1. What is covered in this presentation?. General Assembly Mandates Program - Budget Elements Financial Challenges Bottom Line… OAS Annual Management Cycle. I

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OAS Financial Management Challenges and Program-Budget Implications

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  1. OAS Financial Management Challenges and Program-Budget Implications SECRETARIAT FOR ADMINISTRATION AND FINANCE October 2008 1

  2. What is covered in this presentation? • General Assembly Mandates • Program - Budget Elements • Financial Challenges • Bottom Line… • OAS Annual Management Cycle

  3. I General Assembly Mandates

  4. General Assembly MandatesAG/RES 1 (XXXVI-E/08) Paragraph III.2.c.(iii) • “To request to the Permanent Council to consider, in a special session to be held prior to December 15, 2008:” • The recommendations of the Board of External Auditors with regards to periodic quota adjustments. • Reports of the General Secretariat: • A comprehensive plan for implementing austerity measures and expenditure rationalization. • Actual disbursement for statutory adjustments resulting from “smart parity.” • Variations between actual and estimated statutory adjustments, and • Suggestions to regularly address the financing of the variations between actual and estimated costs. • “ … and to convoke, prior to January 31, 2009, a special session of the General Assembly to adopt, if appropriate, those decisions that may be required.”

  5. General Assembly MandatesAG/RES 1 (XXXVI-E/08) (Cont.) Paragraph III.2.d • “To instruct the Permanent Council to conduct, beginning October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets, within the capacity of the member states to finance them, and to provide a report to the General Assembly at the special session to be held prior to January 31, 2009.”

  6. II Program-Budget Elements

  7. Program-Budget ElementsAudited Fund Balances as of December 31, 2007(in millions) Funds * Balance excludes Tax Reimbursement receivable of $3.6 million.

  8. Program-Budget Elements2008 Approved Program-Budget – Grouped by Theme(in millions) Regular Fund: Specific Funds: Voluntary Fund: Total: $ 87.5 $ 63.8 $ 6.4 $ 157.7

  9. Program-Budget Elements2008 Approved Program-Budget – Grouped by Theme and Fund(in millions)

  10. Program-Budget Elements 2008 Approved Program-Budget - Grouped by Theme and Object of Expenditure (in millions)

  11. Program-Budget Elements Theme composition by sub-program

  12. Program-Budget Elements Theme composition by sub-program (cont.)

  13. Program-Budget Elements2009 Approved Program-Budget Comparative summary of appropriations (by Fund): (in millions) * ** 2009 Program-Budget percentage contribution by each Fund: (in millions) * Revised estimates for Specific Funds as of October 1, 2008. ** Actual Pledges received in 2008.

  14. Program-Budget Elements2009 Regular Fund Approved Program-Budget – Grouped by Theme($ in millions) Regular Fund Total: $90.1

  15. III Financial Challenges

  16. Financial Challenges1999-2009Program-Budgets. Approved levels in constant 1999 dollars (in millions)

  17. Financial ChallengesQuota Assesments 1999-2009. Approved levels in constant 1999 dollars (in millions)

  18. Financial ChallengesApproved Posts for the Regular Fund 1999 - 2009 Personnel Levels and Expenditures * * (In millions)

  19. Financial ChallengesHeadcount as of June 30, 2008

  20. Financial ChallengesOAS Real PropertyEstimated Structural Repairs and Upgrades of OAS Properties From “Existing Conditions Report” • Main Building $18.4 million • Grounds $ 2.2 • Museum $ 3.2 • “La Casita” $ 0.6 • Administration Building $13.6 Budget Required $38.1 From “Structural Surveys” • Pink Palace (“Casa del Soldado”) $ 1.8 million • General Secretariat Building Garage $ 0.6 Budget Required $ 2.4 TOTAL ESTIMATED STRUCTURAL REPAIRS: $40.5 million (in 2007 dollars) MEDIUM TERM STRUCTURAL UPGRADES: $30.0 million

  21. Financial ChallengesReserve Subfund

  22. IV Bottom Line…

  23. Key Challenge: Closing the Regular Fund Budget Gap

  24. V OAS Annual Management Cycle

  25. OAS Annual Management Cycle:Annual Audit, RF Program-Budget and Quarterly Reports aligned to CAAP’s Agenda Dec 31 Jan 1 Audit of Accounts (JAN to APR) Preliminary Audit of Accounts (SEP to OCT) Phase 2 SAF inputs budget Information Report from the Board of External Auditors (end of MAR) Phase 1 Program-Budget formulation and planning Phase 3 (Mar 3rd) Budget analysis, preparation and presentation 90 days prior to GA Year-round financial planning and performance assessment 3rd Quarterly Report Sep 30 Mar 31 1st Quarterly Report Phase 4 Discussion and review by CAAP and recommendation to the Preparatory Committee 15 days prior to GA Phase 6 Publication and distribution of the Budget by no later than 60 days after approval Publication of RF Program-Budget Phase 5 (Jun 1st – Jun 6th) Approval of Program-Budget by the GA Publication of Annual Audit of Accounts Legend Annual Audit RF Program-Budget Quarterly Reports Annual Report from SG Jun 30 Annual Report from Secretary General 2nd Quarterly Report

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