Title

1. Title Defining a Project

2. Before You Begin Before You Begin Begin by familiarizing yourself with the course’s navigation features. Control Panel (bottom of screen) Turn sound on or off Audio status: playing or paused Play and pause button View text script for slide Next and back buttons Duration and progress of audio Slide number and total number of slides Click the Next button

3. Objectives TITLE SLIDE Objectives • The steps in the Define a Project phase of a project • What is contained in a Project Scope of Work document • How to create project goals and objectives • The types of success criteria contained in a Project Scope of Work • The types of Assumptions, Risks and Obstacles that are included in a Project Scope of Work In this lesson you will learn:

4. TITLE Factors Used to Determine Project Type Introduction Introduction Define the Project The client and the provider work together to identify: • What is needed • Primary deliverables of the project

5. Defining the Project - Steps TITLE Factors Used to Determine Project Type Defining the Project - Steps Defining the Project - Steps 1. Define the project • Steps: • State the problem/opportunity • Establish the project goal • Define project objectives • Identify success criteria • List assumptions, risks, and obstacles • Document lessons learned

6. Project Scope of Work TITLE Factors Used to Determine Project Type Project Scope of Work Project Scope of Work Project Scope of Work 1. Define the project • State the problem/opportunity • Establish the project goal • Define project objectives • Identify success criteria • List assumptions, risks, and obstacles • Document lessons learned

7. State the Problem/Opportunity State the Problem/Opportunity State the Problem/Opportunity Clearly state the problem or opportunity Example: ABCF is a relatively new microfinance institution. Because ABCF has no defined guidelines or policies in place to help reduce risk, they are hesitant to expand their microlending operations.

8. TITLE Factors Used to Determine Project Type Establish the Project Goal Establish the Project Goal A project goal: • Addresses the problem or opportunity • Gives purpose and direction to the project • States what the project will accomplish

9. TITLE Factors Used to Determine Project Type Establish the Project Goal (cont.) Establish the Project Goal (cont.) “Assist ABCF in defining and implementing a Risk Management Methodology which will in turn benefit self-employed individuals in the community by allowing more opportunities to receive microloans.” • Big picture • A project typically has one goal

10. Reflection Take a moment and answer the following questions regarding your project for this training. Record your answers before continuing. • What is the problem or opportunity that your project will address? • What is the goal of your project? Click the Next button to continue

11. TITLE Factors Used to Determine Project Type 4 Parts of an Objective: An Outcome: A Time Frame: A Measure: An Action: a statement of what is to be accomplished the expected completion date metrics that will measure success how the objective will be met Define Project Objectives Define Project Objectives The Goal and Objectives define the “scope” of a project

12. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) SMART Objectives SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

13. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) S Specific: Is the desired outcome clearly specified? SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

14. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) M Measurable: Can the achievement of the objectives be quantified and measured? SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

15. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) A Achievable: Can the objective realistically be achieved with the available resources? SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

16. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) R Relevant: Is the objective relevant to the program’s goal and the ACCION mission? SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

17. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) T Time-Bound: In what time period will the objective be achieved? SMART Click on each of the letter to learn about SMART objectives. Click the Next button when you are ready to continue.

18. TITLE Factors Used to Determine Project Type Define Project Objectives (cont.) Define Project Objectives (cont.) Example objective: Prepare a Risk Management Manual which includes the main definitions and conditions about the credit products to be implemented in the business (new loans, renewals and collections) to be presented to the regulators before June.

19. Reflection Take a moment and record the following regarding your project for this training. • What are the SMART objectives for your project? Click the Next button to continue

20. TITLE Factors Used to Determine Project Type Identify Success Criteria Identify Success Criteria Express the bottom-line impact of the project State the Problem/Opportunity Answers the question: How will we know if this project was successful? Example: Acceptance by ABCF of the proposed risk management methodologies.

21. TITLE Factors Used to Determine Project Type List Assumptions, Risks and Obstacles List Assumptions, Risks and Obstacles Identify any factors that may inhibit project success Assumptions Risks Obstacles

22. TITLE Factors Used to Determine Project Type List Assumptions, Risks and Obstacles (cont.) List Assumptions, Risks and Obstacles (cont.) Areas that may inhibit project success: • Technological • Environmental • Interpersonal • Political Assumption example: Management of both ACCION and the MFI will be involved in procuring data gathering techniques and evaluation processes Risk example: potential issues with technologies involved with data collection; external threat of political situation in country of MFI

23. TITLE Factors Used to Determine Project Type Project Risk Prioritization Matrix Risk Management Plan Project Scope of Work Risk Management Plan Project Risk Prioritization Matrix List Assumptions, Risks and Obstacles (cont.) List Assumptions, Risks and Obstacles (cont.) Optional Optional

24. TITLE Factors Used to Determine Project Type Lessons Learned Document Lessons Learned Document Lessons Learned What worked well and did not work well during this phase?

25. Choices

26. Sequence

27. ASSIGNMENT Attachments Reflection Apply what you have learned in this lesson by completing the following activity: Begin creating your own Project Scope of Work document for your project by completing the Project Goal, Objectives, Risks/Assumptions and Success Criteria. Use the Attachments button (top right) to access a sample Project Scope of Work as well as a blank Scope of Work document. When complete, email the finished document to your course instructor. Click the Next button when you are ready to continue

28. End of Lesson End of Lesson