GEOSUMMIT : 2010

1. GEOSUMMIT: 2010 Near & Long Range Planning: Updates, Successes and Challenges March 18, 2010

2. Near & Long Range Planning • Purpose of Master & Long Range Plans • Status with Plan Developments • What’s Currently In Use • Example for 2010 • What’s In Progress

3. Purpose of Planning • Driving forces to not plan • Freedom to do whatever, whenever, wherever • Insufficient planning time • An adequate plan already exists • Driving forces to plan • Inefficiency; budget issues; etc. • Constrained resources • Crisis • Being proactive Eisenhower: The Plan is nothing; planning is everything

4. Planning Tools in Current Use • Requirements Gathering & Proposal Assistance Process • Draft Master Plan • Vision & Goals • Objectives & Evolving Projects List • Priority Matrix • Design Assistance from NREL & technical support from CRREL

5. Master & Long Range Planning: Idealized View Master Plan (10-20yr): Vision Goals Objectives Decision Matrix Project List Event-Driven Requirements (new awards, new direction, etc.): Project List & Time Frame Long Range Plan (5yr) Project List & Schedule Annual Operational Project Plan (1yr) Project List & Schedule

6. Master & Long Range Planning: Realized View Master Plan (10-20yr): Vision Goals Objectives Project List Event-Driven Requirements (new awards, new direction, etc.): Project List & Time Frame Long Range Plan (5yr) Project List & Schedule Annual Operational Project Plan (1yr) Project List & Schedule

7. Master Planning Process • Decide to prepare/update a plan • Identify stakeholders and plan for ways to engage them • Analyze the current situation/identify issues • Identify facts/assumptions • Develop a vision/mission statement • Set goals and objectives (Measureable, if possible) • Develop projects/strategies to attain goals and objectives • Evaluate projects/strategies (Prepare Decision Matrix) • Select and prioritize projects/strategies • Plan publication, review and adoption (Publication/Adoption) • Implement projects/strategies (Develop Site Development Criteria) • Assess projects/strategies (Measures of Effectiveness) • Revise plan based on assessment and changing conditions The process is not sequential; it is concurrent and iterative (the plan is never finished)

8. Master Plan: Vision • Summit Station is a pre-eminent, long-term, year-round polar research station integrated into a pan-arctic network of observatories. • Summit Station is host to climate, atmospheric, and snow studies and continues to develop as a platform for suitable investigations and testing from other fields. • Summit Station is unique by virtue of its location as a high altitude, pristine site and maximizes the use of renewable energy technology and sustainable design to preserve this environment for research.

9. Master Plan: Goals • Solidify Summit Station’s pivotal role in arctic observing networks and basic research • Preserve the suitability of the site for clean air and snow research • Provide a safe, sustainable station with permanent and seasonally scalable facilities

10. Master Plan: Decision Matrix • Flows from cascading relationship of Vision->Goals->Objectives • Informs prioritization process along with budget & schedule • Decision factors are weighted. Those tied directly to goals are most heavily weighted.

12. 2010 Plan – Highest Priorities • Move TAWO to an elevated, continuously jackable platform & add Arctic entry • Develop design for AWO • Demobilize Flux Facility • CAZ Boundaries will move to be centered on the new hub of the “Sat Camp” area • Design & Fab 2 stainless steel fuel tanks • Design & Fab electric snow machine • Raise the Big House • Continued Funding for Traverse, visit in mid-May to deliver vehicles & fuel

13. CRREL Technical Support • Continued support on Greenland Inland Traverse (GrIT). Mobility improvements & developing cargo capabilties. • Most projects involving the Big House (i.e. PV system & potable water) are on hold pending the results of a CRREL study about the long-term viability of the facility. • CRREL will also conduct a firn air cooling experiment this summer using the Bally Building to test

14. Design Assistance from NREL • Applicable areas of expertise include • power generation/distribution • renewable energy utilization • optimizing building and operational efficiency • data collection for future analysis • Recommend technologies and specific equipment/vendors suitable for use in remote and extreme polar environments • Provide modeling services with HOMER and other applicable programs • Generate cost estimates and ROI schedules via models above • Travel to NSF sponsored sites to perform facility evaluations • Produce documentation that provides analysis and recommendations

15. Tools and Resources in Development • Modeling Exercise to Develop Sustainable Project Scope, Schedule and Budget

16. Summit Station Models

17. Model 5 Example

18. Model 5: AWO

19. Planning Conclusions • Science requirements drive the planning process both Near & Long Range, constrained by resources. • New requirements take time to integrate well into existing station. • Community Priorities from survey reflect some (not all!) rankings on Decision Matrix • Currently Planning in Mixed Mode guided by Vision & Goals, but pending results of Modeling to finalize Master Project List (except AWO)

20. After lunch… Community Feedback Session on SCO-NSF-CPS Planning Process. Thank You…