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Verification

Verification process of comparing the actual content of records to those portions of the supporting documentation that provide the file structure and coded values of relevant portions of the record. Importance

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Verification

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  1. Verification process of comparing the actual content of records to those portions of the supporting documentation that provide the file structure and coded values of relevant portions of the record. • Importance Verification at the time of transfer is necessary because deficiencies and inaccuracies in the records may be impossible to correct once systems become inactive in the agencies.

  2. Electronic and Special Media Services Division 200,000 files Software independent ASCII or EBCIDIC • Agricultural Data • Attitudinal Data • Demographic Data • Economic and Financial Statistics • Education Data • Environmental, Scientific and Technologic Data • Health and Social Services Data • International Data • Military Data • http://www.archives.gov/research_room/center_for_electronic_records/table_of_contents.html

  3. Accessioning Process Transfer First-Time Copying Verification Description Package

  4. Transfer Media

  5. Archival Preservation System (APS)

  6. Cool Storage - 3480 Cartridges

  7. AERIC System2,000 files annually

  8. Documentation Package

  9. Documentation Vault

  10. AERIC Architecture • Operational since 1990 • Constant Upgrades • Oracle 8i-based • Sun Ultra Enterprise 450 server • Two dozen clients

  11. AERIC File TypesASCII or EBCDIC • Fixed Field, Fixed Length Records • Delimited Field, Variable Length Records • Tagged Textual Documents

  12. RG319.EGLF.FY83Fixed Field, Fixed Length Records

  13. FOOD.STAMP.HHLD90Delimited Field, Variable Length Records

  14. FEDNOTE88.DATTAGGED TEXTUAL DOCUMENT

  15. Table: ENLIST_G_L_82_83_LS1

  16. Lessons Learned Finds metadata (documentation) problems • Best with many files per few layouts • Use sampling techniques • Improvements never keep pace with needs

  17. Contact Information • Greg LaMotta • NWME, Room 5320 • 8601 Adelphi Road • College Park, Maryland • 20740 • USA • <greg.lamotta@nara.gov> • 001-301-837-1898

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