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Colleague Self Service & Time Management

Colleague Self Service & Time Management. Western New England University Myra Quick. Objectives. Utilization of Self Service Function Understanding Time Management Time Entry Time Approva l. Roll Out. Time Line: Employees December 16 and Student December 23. Populations affected

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Colleague Self Service & Time Management

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  1. Colleague Self Service & Time Management Western New England University Myra Quick

  2. Objectives • Utilization of Self Service Function • Understanding Time Management • Time Entry • Time Approval

  3. Roll Out • Time Line: Employees December 16 and Student December 23. • Populations affected • Current functionality and future enhancements

  4. Technology • Preference is Google Chrome or Firefox • Mobile App is coming! • GPS functionality • Link: https://selfservice.wne.edu

  5. Products by Population • Students • Personal Information Self Service and time entry • Non Exempt (Except Time Clock Users) • Personal Information Self Service and time entry • Non Exempt Kronos Time Clock Users • Personal Information Self Service and Kronos time entry • Exempt Staff, Pharmacy and OT Faculty (12 month) • Personal Information Self Service, WebAdvisor Exception Time Entry • WebAdvisor time approval, Self Service time approval, Kronos time approval

  6. Self Service Personal Information • User Profile: Address, Email, Phone • Emergency Information: Emergency Contact, Health Conditions, Hospital, Insurance. Additional Information • Tax Information: Opt In for W2 and 1095C Forms (2019) • Banking Information: Direct Deposit • Earnings Statements: Estub for history only

  7. Self Service Time Entry • Non Exempt Staff (except Kronos Time Clock Users) All Students • Enter: Time in, Time out for lunch, Time in from lunch, Time Out • Exception time entry • Time cards are shown by week not by pay period. IE 9/1-9/7 NOT 9/1-9/14 • Can submit time for approval weekly • Can Add Comments to Timecard • Multiple positions on one time card for students

  8. Self Service Time Card Approval • Link: www.selfservice.wne.edu • Emails sent for time card change, sign off and approval activity • Create Inbox rule to handle emails from Colleague • Proxy – Multiple Backups • Comments, Approve, Reject • Lock Out – Hard Close in Payroll

  9. Payroll Deadlines • Time Card Submission • Employees 10am • Students 11am • Time Card Approvals by Supervisors • Employees 11am • Students Noon If these deadlines are missed the time card is LOCKED.

  10. Exception Time Entry and Time Card Approval • Link: https://webadvisor.wne.edu/WebAdvisor/WebAdvisor • Select Exception From Menu and Then Must Sign In • WHO: Exempt Staff and 12 month Pharmacy and OT Faculty • Track Exception Time ONLY • Approve Other Exempt Personnel You Manage under Exception Link • Once Time Record is Electronically Signed It CANNOT be Changed

  11. Future of Colleague Time and Attendance • Late 2019 • Exempt staff will use self service time entry • Mobile App will be up and GPS • Kronos Time Clock User will migrate to self service through time stamp QUESTIONS? Thank you for attending!

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