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Learning from Surveys: Impact on Research Data Management in Austria

Explore how a domestic research survey in Austria influenced policy development and shaped the RDM field nationally and internationally, leading to new initiatives and strategies for Open Science.

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Learning from Surveys: Impact on Research Data Management in Austria

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  1. Learning fromSurveys: Startingfrom a casestudy on Austria Paolo Budroni, University of Vienna, Austria RDA-Node IG Open Questionnairefor Research Data Sharing Survey RDA 12th PlenaryMeeting, Gaborone, Botswana

  2. This presentation will.... - Talk abouttheimpactofa domesticresearchsurveydonebye-InfrastructuresAustria threeyearsago - Offer an exampleof “granular” (countrylevel vs. global) approach- Describetheimpactthatthereporthashadat policydevelopmentlevel in Austria/ at Austrian Institutions(increasedunderstanding, interestfromfunders/univ./policymakers, formulationofpolicies)- Show howithasshapedthenextstepstaken in the Austrian RDM field (e.g. e-InfrastructuresAustria andtherecent initiative tocreate an Austrian RDA chapter) aswellas in a broaderintl. context Major interestfromfunders

  3. Towards Open Science: Whatisreallyneeded ? Austrian National Research Data Survey(published in November 2015) Purposes: • Status quo on research data management • Exploreandcollectdesiderata • Enabling Open Science • Raise awareness

  4. Towards Open Science: Whatisreallyneeded ? Target andresponse • Researchesof all 21 publicuniversitiesandthree extra-university researchinstitutions in Austria • From post doc level upwards • According to knowledge management report: 36.000 researchers • Response rate: 9% nationwide

  5. Relevant findings The reporthashad an impact on policylevel in Austria/ at Austrian Institutions Hasgenerated (increasedunderstanding/ interestfromfunders/Uni/policymakers, formulationofpolicies) Hascreatedsomediscussion at transnational level

  6. Reshapeandcreate a newecosystemofservicesfortheexistingnetworks

  7. Re-considerdatatypesandformats, thisway:

  8. Foster collaborativedatainfrastructures

  9. Re-design re-usescenarios in ordertoenableOpen Science

  10. Refineidentificationoftargetgroups Upon request 57% Open Access 11%

  11. Re-thinkingofscientificworkflowswithinthenetworks

  12. Coordinatebetweenvariouse-infrastructurecomponents Repositories 14%

  13. Enhancesustainabilityofcollectiveefforts

  14. A commone-infrastructureumbrellaisneeded

  15. Pavethewayto a commonstrategicvision

  16. Enabling Open Science - Challenges

  17. References anddownloadswww.e-infrastructures.at Download fullreport: Zenodo: DOI 10.5281/zenodo.34005 Phaidra (e-bookformat): https://phaidra.univie.ac.at/detail_object/o:409473 Download Poster: https://phaidra.univie.ac.at/detail_object/o:409452

  18. Article: “Research data management in Turkey: perceptions and practices” - (March 2017) Resultsconformwith international reviews The massive increase in researchdatabeingproducednowadayshashighlightedtheimportanceofresearchdatamanagement (RDM) toscience. Research data not onlyhavetobecosteffective but also reliable, discoverable, accessible, andreusable. In thisregard, thepurposeofthispaperistoinvestigatetheperceptionsandpracticesofTurkishresearchers on thesubjectof RDM. Design/methodology/approach: An online survey was distributedtotheacademicians in 25 universities in Turkey, and 532 responsesweregathered. Findings: ResultsindicatethatalthoughTurkishresearchersareawareofthebenefitsofdatamanagement, arewillingtosharetheirresearchdatawithcertaingroups, andhavedecentpreservationhabits, they express thatthey lack thetechnicalskillsandknowledgeneededfor RDM. In addition, noinstitutionalizedsupport (staff, training, software, andhardware) isprovidedtoresearchers. Research limitations/implications: A well-structureddatastrategyorpolicythatincludesresourceallocation (awareness, training, software/hardware) andissupportedbyTurkishresearchagenciesisrequiredforbetterdatamanagementpracticesamongresearchers in Turkey. Originality/value: This isthefirststudythatinvestigatesthedatapracticesofTurkishacademicswhoproducearound 30,000 scientificarticlesannuallythatareindexedby Web of Science. Itcontributestothegrowingliterature on RDM. (PDF) Research Data Management in Turkey: Perceptionsand Practices. Availablefrom: https://www.researchgate.net/publication/316521394_Research_Data_Management_in_Turkey_Perceptions_and_Practices [accessed Nov 03 2018].

  19. Article: “Research data management in Turkey: perceptions and practices” - (March 2017) Resultsconformwith international reviews Accordingtothearticle, in Turkey... - Development of FAIR Principlesisslowedbytheabsenceorinsufficiencyofregulatorymeasuresfor Research Data Management (RDM) - Majorityofdatacollectedfor a specificpurposearenotarchiveddigitally in a waythatallows inter-institutionalknowledgetransfer, andthepossibilityofaccessing such datasets - Concerning RDM: A well-structureddatastrategyorpolicythatincludesresourceallocation (awareness, training, software/hardware) andissupportedbyTurkishresearchagenciesisrequiredforbetterdatamanagementpracticesamongresearchers in Turkey. - Introductionofsharingmandatesandpoliciesisneeded Fullarticleavailable at: www.emeraldinsight.com/0737-8831.htm

  20. Further steps in 2016-2017-2018 Resultswerepresented in Turkey, Lebanon, Germany, Spain, Hungary, theNetherlands The Austrian surveygenerated a similarsurvey in Italy Determinedfurther Austrian initiatives/surveys

  21. DirectandindirectImpact in Austria, contributedtothe .... Resultsareconformwith international reviewsandtendencies • Identificationofchallengesforenabling Open Science Vision • Increased awareness • Incorporated efforts in transnational e-infrastructures initiatives • Embedded e-Infrastructures in activities of the Austrian national funder • Provoked a deeper involvement of stakeholder groups in data management issues • Served as incubator for the creation of reference points at local institutional level • Stimulated the know-howtransferofe-infrastructureessentials • The definitionofnew initiatives was accelerated: e.g. in November 2018, startof a datalibrarianprogramme • Release of RDM policies was enhanced • Initiated in 2016 first discussions on the creation of an Austrian chapter of RDA

  22. Details

  23. CreationofValue Through Open Data Open Data is a sub-set ofthecommonlyusedterm Big Data Source: November 2015 - A study on the Impact of Re-use of Public Data Resourceshttps://www.europeandataportal.eu/sites/default/files/edp_creating_value_through_open_data_0.pdf Increasingawareness INIS Forum: The Changing World of Information

  24. World ofdata Raw data (primarydata) Different levels of processing of dataModel for digital archiving Processed Data Negative Results •  Strata of data •  Open data • Non-open data • Partially open data • Publisheddata • Open accesspublisheddata • Different Stakeholder Processed Data Processed Data Inconclusive Results Processed Data Processed Data Processed Data Positive results Shared Data Positive results Shared Data Pub. Data Shared Data Pub. Data Released Data OA Greaterawareness Ensuring legal and ethical compliance is key issue in this context

  25. Implementation Directive 2013/37/EU – Supporting Actors New rolesof „Open Data Support Units“: Libraries, Archives, Museums, ICT Services, Legal Services Awareness concerningroles

  26. Resultsof BISA (Bibliosan per la ScienzaAperta) survey on open researchdata.Working Group BISA2017, vi, 54 p. (in Italian)  The Working Group BISA (Bibliosan per la scienzaaperta), setup in June 2016 withinBibliosan (Library System ofItalian Biomedical Research Institutions), carried out a surveytoprovide an overviewofthehandlingofresearchdataproducedbytheinstitutionsbelongingtotheBibliosansystem. The survey, based on an online questionnaire, was addressedto all 59 institutionsinvolvedin theBibliosannetworkandtheresearchfindingsarepresented in thisreport. Survey’sresultsshowthecurrentscenarioofrolesandresponsibilitiesinvolved in themanagementofresearchdatawithintheItalianscientificcommunityofBibliosanaswellastheobstaclesthatneedtobeovercomefor an efficientandsustainabledatahandling. Moreover, thesuggestionsoriginatedfromthequestionnaire will helptodevelopstandards, policiesandcommonpractices at a national level, toadaptdataservicesfordisseminationandsecurearchivingofresearchdatatotheexistingneeds.Key words: Open data; Biomedical research; Surveys andquestionnaires; Italy Generatedfurthersurveys (2016)

  27. Re-adaption ofe-Infrastructuresquestionnaire

  28. http://old.iss.it/binary/publ/cont/17_32_web.pdf Published in 2017

  29. Austria Country Report - Alistofthemainrepositoriesand/ordatacentres in Austria (2018) Stimulatedfurtherdomesticsurveysfor a deeperunderstanding on howto manage e-Infrastructures

  30. November 2018 first Data Librarian Programme Need ofknow-howtransferofe-infrastructureessentials was recognized June 2016

  31. Threeslidesquotedfrom a presentationof C. Tockner, Chairof FWF Calledupformoreinterestfromfunders

  32. Interaction with H2020 Project LEARN - Findings of the survey were used in the project LEARN The impactthatthereporthadon policylevel in Austria/ at Austrian Institutionsand in an international scenario (increasedunderstanding, interestfromfunders/Uni/policymakers, formulationofpolicies)

  33. Status quo in Austria/1 Period March 2017 – June 2018 15 + Workshops were held (plus after-workshop consultancy via telcos) Vice-rectors, librarians, ICT officers, legal advisers, representatives of trade unions, researchers attended the workshops (average: 10 persons/ws All Austrian medical universities were addressed Four out of five art Universities were addressed Two technical Universities were addressed Three general Universities were addressed 11 ”setting the scene” pre-workshop actvities with stakeholders

  34. Status quo in Austria/2 Concreteresults 3Universities: published a RDM-policy 9 Universities: policies in development All 9 universities participating to the project e-Infrastructures Austria Plus Phase II have been invited to the workshops

  35. mdw – University of Music and Performing Arts Vienna Released in December 2017

  36. Medical University of Vienna Released in January 2018

  37. TU-Wien Released in July 2018

  38. Presentation:  Data Management Policies for SMEs

  39. Thank you! Paolo Budroni, University of Vienna Head ofe-Infrastructures Liaison Office Austrian National E-IRG Delegate Member of Board of RDA Austria Chair of GA of e-Infrastructures Austria Member of Board of Open Education Austria TAIEX Expert paolo.budroni@univie.ac.at

  40. Credits This work is licenced under a Creative Commons Attribution 4.0 International License (CC BY 4.0). It is attributed to Paolo Budroni INIS Forum: The Changing World of Information

  41. Germany The announcementhasbeensentthroughthe German DINI/Nestor Network to all 17 Universitiesofthe Land Nordrhein- Westfalen Released in March 2018 The Project „Landesinitiative NFDI www.fdm-nrw.dehasusedthe Model Policyofthe LEARN Project andtailored a versionfor German Ris. This German versionhasbeenpublished in Zenodohttps://doi.org/10.5281/zenodo.1149133

  42. Activities in Germany tocome in January 2019… Technische Universität Berlin (TU-Berlin) Workshop in May 2018 Last version of Policy: October 2018 Last consulting: October 2018 Expected release: January 2019

  43. Activities in Italy http://www.unimi.it/cataloghi/risultati_ricerca/Policy%20RDM_EN.pdf.   Released in November 2017

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