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Year End Close Procurement Team Status Report

Year End Close Procurement Team Status Report. Joy Lofdahl August 19, 2004. Team Objective. For procurement, receiving, accruals, pre-payments, certifications:. Discuss procedures Implement improvements Clarify ambiguities. The Procurement Team. Joy Lofdahl Cynthia Andrada

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Year End Close Procurement Team Status Report

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  1. Year End Close Procurement TeamStatus Report Joy Lofdahl August 19, 2004

  2. Team Objective For procurement, receiving, accruals, pre-payments, certifications: • Discuss procedures • Implement improvements • Clarify ambiguities

  3. The Procurement Team • Joy Lofdahl • Cynthia Andrada • Jim Bettencourt • Maureen Cowger • Rick Larson • Bill Llewellyn • Michele Mock • Aurora Pecoraro filling in for Barbara Gomez • Denise Rasson • John Speros

  4. What We Know • DPU cut-off is Sept. 23. Cost must hit card or won’t be in GL for September. • Electronic receipt for DPU purchase can be seen in Procard II IRIS reports. • If an order is picked up, it must be taken to receiving to generate a receipt accrual. • If it’s a service, an email must be sent to receiving. • Too late for furniture orders now. • Manual accruals that will reduce liens should be sent to AP only. • Procurement and DPU will not be doing accruals. Will be left up to Division analysts’ discretion. • The lien-clean team will stop cleaning as of Aug.31. • New report – “outstanding certifications waiting for approval”

  5. Items Outstanding • All cutoff dates need to be determined • Information on payroll accruals, esp. contract labor • Travel liens, manual accruals • Standardizing year-end manual accrual control #s for divisions. AP will put into description field. • Need a query giving details on receiving • Communication asked for: existing reports to help

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