NIFA Capacity Programs Status Update: SF-425 Reports Due December 29, 2017

1. ezFedGrants Update

2. NIFA FY 17 & 18 Capacity Programs

3. Status • 522 Active FY 2017 agreements • Ongoing amendments for FY 2017 • FY 2018 capacity RFAs published on Grants.gov in early August, due Sept. • FY 2017 capacity annual SF425 must be submitted through ezFedGrants • Reports made available October 1, 2017 • Due by December 29, 2017

4. SF 425 • Submit using system’s electronic workflow • School must have users with roles in ezFedGrants • Report is available in your “Pending Reports” tile • Pre-populated template • Instructions how to submit can be found www.nfc.usda.gov/ezfedgrants • “Recipient Report Submission”

5. ezFedGrants Client PageAccess for EXTERNAL USERS www.nfc.usda.gov/ezfedgrants

6. What has NOT changed for NIFA applicants • Applicants apply through Grants.gov • Grantees utilize Treasury’s ASAP system to draw funds • Capacity reporting remains the same in REEport and in Plan of Work • NIFA’s competitive awards will not be managed in ezFedGrants until a later date

7. ezFedGrants use by USDA agencies da.gov/FSS/Training/Online/ezFedGrants/Resources/JA-_Functions.pdf

8. Update – DUNS Pilot

9. NIFA Grants and Applications: • NIFA issues grants to universities and programs • Eligible universities, schools and programs apply NIFA grants funds Grants Applicants from different schools Eligible programs apply NIFA grants University/School System Administrator/Dean Univ of MD School System Administrator/Dean Univ of MD School System Administrator/Dean NIFA RFA Issued to Schools and Universities Sub School a Campus A Grants Management Office issued RFA and receive applications through grants.gov Sub School x Campus B Sub School a Sub School y Sub School a Campus Z Sub School z

10. Recommendation – Use Department Field on SF-424 R&R Department field on 424 R&R must be completed and match eligible department from the RFA

11. Proposed NIFA Policy Changes

12. Debrief - FY18 Capacity DUNS Pilot • 432 applications received • 98% DUNS matched Appendices • 80% Legal Name Dept matched Appendices • 32% Increase in Use of Legal Name Dept Field

13. Update – CFDA Numbering Change

14. CFDA Numbers • Break out of CFDA 10.500 for each ag extension program • 10.500 would remain a general ag extension program CFDA • 11 new CFDA numbers total • Grouped by purpose and authority • Applies to new awards; not retroactive

15. CFDA Number Implementation • For capacity awards, FY 2019* • For other competitive extension programs, TBD *FY 18 capacity awards will be issued under 10.500

16. CFDA Implementation cont’d • Requires updates to NIFA IT systems • Grantees will also need to make updates to their systems • Point of Contact: Ruth Dunmore at rdunmore@nifa.usda.gov

17. 10.511 – Smith-Lever • 10.512 – 1890 Extension • 10.513 – 1890 Facilities • 10.514 – Expanded Food & Nutrition Ed Prog • 10.515 – Renewable Resources Ext Act • 10.516 – Rural Health and Safety Education • 10.517 – Ext Svcs at 1994 Inst • 10.518 – Food Animal Residue Avoidance Datatbase • 10.519 – Grants to Youth-Serving Inst • 10.520 – Ag Risk Management Ed Partnership • 10.521 – Children, Youth, & Families At-Risk

18. Cost Sharing or Matching • Follow Uniform Guidance, 2 CFR 200.306 requirements. • Third party-in-kind match must be valued in accordance with 200.306 • Follow limitations of the award • If indirect costs unallowable under award, unallowable as match • If there is a cap, and the cap is met under the Federal share of the award, cannot count matching funds

19. To count as match,funds must be: • Verifiable in institution records • Not included as contributions for any other Federal award • Necessary and reasonable for accomplishment of project or program objectives • Allowable under the Cost Principles • Non-federal funds

20. 7 CFR 3419 Update For 1890s and Insular Areas Only • NIFA preparing to publish a Notice of Proposed Rulemaking in the Federal Register to update this rule • When published, NIFA will notify institutions via website and emails • Sign up for notifications about regulatory actions on NIFA’s website! • Institutions will have 60 days to submit comments

21. Time and Effort Reporting • NIFA Fact sheet released September 20, 2017 https://nifa.usda.gov/resource/time-and-effort-reporting-omb-standards

22. Segregation of Funds • Must identify, in its account, all Federal awards and expenditures by: • Program • Federal Award Identification Number (FAIN) • Year • CFDA number • Federal agency and pass-through agency (if applicable). This is part of Financial Management Standards 2 CFR 200.302

23. Accounting Records • Adequately identify grant funds (Awards, obligations, assets, liabilities, income and expenditures); • Supported by source documentation; • Must be maintained in accordance with GAAP

24. Source Documentation • Costs must trace to authorizing document • Proof that costs are allowable & allocable • If no documentation, cost is not allowable

25. Capacity Grant Updates • Allowable/Unallowable costs • Terms and Conditions • Budgets • NIFA Policy Guide

26. Capacity Terms and Conditions • Implemented in November 2016 • Part of Notices of Award for FY 2016 and FY 2017 awards • Incorporates 2 CFR part 200 • Captures info from previous Admin Manuals not found in NIFA Policy Guide • Includes unallowable costs • https://nifa.usda.gov/resource/capacity-award-terms-and-conditions-november-2016

27. Capacity Grants --Grant Application Submissions -Via grants.gov -SF-424R&R Cover Sheet -Budget (FY 2020) --SF 425 Financial Reports -Submitted via ezFedGrants

28. NIFA Policy Guide • In process of being updated • Will incorporate Uniform Guidance • Updated Terms and Conditions • Previous unresolved feedback • Will have opportunity for review and comment • Estimated timeframe: Q1 FY 2018