Cadet Emergency Operations

1. Cadet Emergency Operations Cadet Information Routing System (CIRS)

2. Table of Contents: Section (Slide)Page Number General Procedures 3 Campus Map 4 Job Assignments 5 1. Collection Communications Officer 6 2. Collection Point Runner 7 3. Cadet Information Routing System (CIRS) Commander 9 4. Formation Commander 10 5. Cadet Assignment Tracker 11 6. Casualty Report Collector 13 7. Casualty Tracker 15 8. Command Center Communications Officer 17 9. Command Center Runner 18 10. Logistics Officer 19 11. Conference Teacher Check-in 21 12. Casualty Arrival Reporter 23 13. First Aid Station Runner 25 14. Quick Reaction Team (QRT) 26 Additional Information 30

3. General Procedures for All Cadets Ask teacher to release you to Command Center (CC) Report immediately to CC located adjacent to south parking lot by farm Fall into formation established by Formation Commander (FC) Respond “Here Sir/Ma’am” to Cadet Assignment Tracker (CAT) during role call. Receive assignment from FC Check with CAT to ensure proper assignment tracking Upon completion of assignment report back to CC and check in with FC and/or CAT Return to ranks and await further instructions from FC

4. Campus Map Medical/First Aid Station (Triage) Command Center (CC) Status Form Collection Point Assembly Area Request Gate Reunion Gate

5. Job Assignments (24 cadets minimum) Status Form Collection Point—Rear Assembly Area near running track • Collection Communications Officer (1 cadet) • Collection Point Runner (3 cadets) Command Center (CC)—South Parking Lot Driveway (Emergency Storage Bin) • CIRS Commander (1 cadet) • Formation Commander(1 cadet) • Cadet Assignment Tracker (1 cadet) • Casualty Report Collector(1 cadet) • Casualty Tracker(1 cadet) • Command Center Communications Officer (1 cadet) • Command Center Runner (4 cadets) • Logistics Officer (1 cadet) • Conference Teacher Check-In (1 cadet) First Aid Station (Triage)—AFJROTC Drill Pad “Grinder” • Casualty Arrival Reporter (1 cadet) • First Aid Station Runner (2 cadets) Quick Reaction Team(s) (QRT)—Teams of 4 where ever needed (optional) • QRT1, 2, 3…(4 cadets per team; make as many teams as possible)

6. 1. Collection Communications Officer: Transmits information provided/requested by Fulton staff members collecting emergency status reports, via two-way radio, to Command Post Communications Officer; monitors radio traffic for applicable information; ensures radio operability and repairs (i.e. replace batteries) when necessary. *NOTE: See “Universal Rules of Radio Communication” and “Two-Way Radio Call” slides at the end of this PowerPoint for proper use of two-way radios.* Instructions: Once assigned, obtain two-way radio and Collection Communications Folder from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer Perform initial radio checks with both Command Center Communications Officer and Casualty Arrival Reporter to ensure positive radio communication Head to the Status Form Collection Point once the following team is assembled: 1 Grid Communications Officer, and 3 Collection Point Runners Perform second (long range) radio check, at collection point, to determine positive radio communications Use two-way radio to transmit any messages or responses given by either the Personnel Accountability Tracker or the Emergency Status Report Collector to the Command Center Communications Officer. If no transmissions have occurred for 10 minutes or more, initiate a radio check to ensure positive communications . Upon completion of report collection, return to Command Center and turn in equipment. Report back to Formation Commander for further instructions.

7. 2. Collection Point Runner: Transports documented casualty reports and various other information, given by Fulton staff members collecting emergency status reports, to Command Center; returns any responses or instructions by command center back to collection point personnel. Instructions: • Once assigned, secure mobile table from the School Emergency Storage Container • Head to the Status Form Collection Point once the following team is assembled: 1 Grid Communications Officer, and 3 Collection Point Runners • Find Fulton staff member responsible for forms collection and help set up work area ensuring visibility to teachers or students turning in emergency status reports • Position yourself behind the Fulton staff member being careful not to obstruct the form collection process. • Carefully transport any casualty forms or information to appropriate command center personnel • If you receive a casualty or missing student report, promptly but safely carry it to the Casualty Collector in the Command Center; once you hand report over, return to collection point to retrieve more casualty forms. • Upon completion of report collection, return to Command Center, then help turn in equipment. • Report back to Formation Commander for further instructions

8. Example of the Emergency Status Report (ESR)

9. 3. Cadet Information Routing System (CIRS) Commander: Responsible for the overall function and management of the entire Cadet Information Routing System (CIRS) process. Normally, the highest ranking cadet on scene will assume this role. Must maintain a level head and be able to ensure all component of CIRS is functioning properly. Instructions: Once assigned, obtain two-way radio and CIRS Commander Folder from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer Remain in the command center while carrying out your duties. Monitor Radio traffic to ensure all areas are reporting and functioning properly. If you need to relieve a cadet for any reason, send replacement first before removing cadet from post; this will ensure operational stability. Be prepared to answer any questions school officials (i.e. Operations Chief) may have about CIRS operations or information provided by CIRS Upon completion of the emergency incident, receive debrief from all CIRS operating areas to determine effectiveness and/or problem areas. Turn in assigned equipment. Task someone (usually logistics officer) to inventory AFJROTC C.I.R.S. Kit. Dismiss remaining cadets.

10. 4. Formation Commander: Responsible for cadet job assignments, and overall cadet supervision; establishes the initial formation and supervises any subsequent formations throughout CIRS activation. Normally the second highest ranking cadet on scene; squadron commander or any other command staff member also acceptable. Instructions: Once assigned by instructor or CIRS commander, establish a cadet formation in a safe area (shaded if possible) in the command center; ensure the formation does not interfere with school emergency operations Assign cadets to roles/jobs as requested by CIRS commander or school officials. Update Cadet Assignment Tracker on all job/role assignments for proper tracking If you need to relieve a cadet for any reason, send replacement first before removing cadet from post; this will ensure operational stability. Be prepared to answer any questions school officials (i.e. Operations Chief) or CIRS Commander may have about cadet accountability. Upon completion of the emergency incident, receive all cadets back in formation for final accountability and praise. Police formation area to ensure cleanliness

11. 5. Cadet Assignment Tracker: Responsible for tracking cadet job assignments throughout CIRS activation. Normally a command staff member. Instructions: Once assigned, obtain Cadet Assignment Tracker Folder and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin). Take 1st roll call after Formation Commander assembles formation; continue checking in cadets as they arrive in the command center. Actively listen to cadet assignments by formation commander or school officials requests. Annotate all cadet job/role assignments and reassignments on Cadet Assignment Tracker. Check cadets back in as they return from assignments. Sign out cadets as parents arrive to take them home. Be prepared to support Formation Commanders answers to any questions from school officials (i.e. Operations Chief, Lieutenant Colonel Smith) or CIRS Commander about cadet accountability. Upon completion of the emergency incident, conduct the 2nd roll call of remaining cadets. Ensure everyone is accounted for—either in formation or released to parents Turn in equipment to the AFJROTC C.I.R.S. Kit (Blue Bin). Police formation area to ensure cleanliness

12. Example of the Cadet Assignment Tracker

13. 6. Casualty Report Collector: Receives Emergency Status Reports, annotated with Casualty and missing person information, from Collection Point Runners; reads information to the Casualty Tracker; reports casualty and/or missing students to school Operations Chief (normally school official); assists casualty tracker with information tracking and notification; maintains casualty reports until rescue operations cease. Instructions: Once assigned, obtain clip board and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin) Assist Casualty Tracker in securing a mobile table from the School Emergency Storage Container Help set up work area ensuring visibility to arriving Collection Point Runners Collect casualty and/or missing students annotated Emergency Status Reports from collection point runners Write down time received on bottom of the report Read off teacher’s name, room number/location, casualty name, nature of injury/situation, location of victim, missing students (if any), and time you received the report to the Casualty Tracker Notify school Operations Chief (normally school official) of the incident with all pertinent information so it could be reported to rescue teams. Assist Casualty Tracker with times and updates of casualties to Operations Chief. Upon completion of emergency operations, file forms in Casualty Tracking Folder, then turn in equipment. Report back to Formation Commander for further instructions

14. Example of a Casualty/Missing Student Report

15. 7. Casualty Tracker: Accounts for and tracks all reported casualty incidents during emergency operations; notifies school operations chief (usually Lt Col Smith) on reported casualties, their locations, and nature of injury so rescue teams could be notified; update operations chief on casualty arrivals to First Aid Station Instructions: • Once assigned, obtain Casualty Tracker Folder and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin) • Secure a mobile table from the School Emergency Bin • Set up work area ensuring visibility to arriving Collection Point Runners • Begin monitoring Casualty Report Collector for casualty/missing student information and prepare to write • Using the casualty tracker folder, write down the following information provided by the Casualty Report Collector: • Room number or location • Teacher’s name • Victim’s (casualty/missing student) name • Nature of injury and/or situation (if missing student, you write “Missing” or “Missing Student” as the Nature of Injury • Location of victim • Time incident was reported • Provide above information to the school operations chief (normally a school official) • Note time you reported incident to operations chief and document it on form • Await word from Command Center Communications Officer or First Aid Station Runner that the victim arrived at the First Aid Station. • Document arrival time (time you were notified will suffice) on form • Notify school operations chief that victim has arrived and search and rescue incident is closed • Be prepared to answer questions from school operations chief or school officials about casualty tracking status • Once Search and rescue operations are over, remain with school operations chief until they have taken possession of your tracking data and have released you • Return equipment back to AFJROTC C.I.R.S. Kit (Blue Bin) • Report back to Formation Commander for further instructions

16. Example of the Casualty Tracker Form

17. 8. Command Center Communications Officer: Transmits information provided/requested by Command Center personnel (i.e. Casualty Report Collector, Casualty Tracker, Formation Commander, Cadet Assignment Tracker), via two-way radio, to Command Post Communications Officer; monitors radio traffic for applicable information and passes it on to the intended personnel; ensures radio operability and repairs (i.e. replace batteries) when necessary. *NOTE: See “Universal Rules of Radio Communication” and “Two-Way Radio Call” PowerPoint slides for proper use of two-way radios.* Instructions: Once assigned, obtain two-way radio and Command Center Communications folder from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer Perform initial radio checks with both Grid Communications Officer and Casualty Arrival Reporter to ensure positive radio communications Head to the Status Form Collection Point once the following team is assembled: 1 Emergency Status Report Collector, 1 Grid Communications Officer, and 3 Collection Point Runners Prepare to receive second (long range) radio check, after Collection Communications officer and Casualty Arrival Reporter arrive at respective stations, to determine positive radio communications Use two-way radio to transmit and/or relay any messages or responses given by either Command Center personnel or by the other communications officers. If no transmissions have occurred for 10 minutes or more, initiate a radio check to ensure positive communications . Upon completion of report collection, turn in equipment. Report back to Formation Commander for further instructions.

18. 9. Command Center Runner: Transports information from Command Center to any point on campus; returns any responses or instructions back to Command Center. Instructions: Once assigned, post by Command Center Communications Officer and await instructions/messages to transport Carefully transport any information to the intended station/personnel Ensure message is received, await any responses, then return to Command Center post; if returning information, deliver message to intended personnel before returning to post Upon completion of emergency, assist with any cleanup of work area. Report back to Formation Commander for further instructions

19. 10. Logistics Officer: Maintains AFJROTC C.I.R.S. Kit (Blue Bin); issues and collects CIRS equipment ; ensures cadet two-way radios are functioning and maintained with kit; position normally filled by the logistics officer with the equipment NCOIC or uniform management NCOIC as alternates. Instructions: Prior to Cadet Information Routing System (CIRS) activation, the Cadet Command Staff Logistics Officer will maintain the AFJROTC C.I.R.S. Kit (Blue Bin) by conducting inventories, replacing used forms, and ensuring four two-way radios are fully operational (charged or batteries replaced when dead) and stored with kit At CIRS Activation, Logistics Officer, Logistics NCOIC, or any responsible cadet will position AFJROTC Emergency Response Kit (Blue Bin) in an sensible location in the Command Center while ensuring they don’t impede emergency operations Issue out required equipment to cadets assigned to CIRS positions Recover, inspect and return equipment being returned by cadets Upon completion of emergency, inventory kit to ensure all equipment is returned. Secure kit in Fulton emergency storage container or any location deemed by instructors or school officials Report back to Formation Commander for further instructions

20. AFJROTC C.I.R.S. Kit (Blue Bin) Inventory • 1 Cadet Information Collection System (CIRS) Binder • Cadet Information Collection System Instructions (PowerPoint) • 50 blank EMERGENCY STATUS REPORTS • 10 Command Center Maps • 10 First Aid/Triage Area Maps • 2 extra sets of AFJROTC CADET ROLE SHEET & ASSIGNMENT TRACKER Forms • 2 extra sets of CASUALTY TRACKER Forms • 2 extra sets of CASUALTY ARRIVAL TRACKING Forms • 5 Assignment Reference Cards (2,4,9,13,14) • 6 Radio Reference Packets • 1 Cadet Assignment Tracker Folder • 2 sets of AFJROTC CADET ROLE SHEET & ASSIGNMENT TRACKER Forms • 1 Casualty Report Collector Clipboard • 1 Casualty Tracker Folder • 2 sets of CASUALTY TRACKER Forms • 1 Casualty Arrival Reporter Folder • 2 sets of CASUALTY ARRIVAL TRACKING Forms • Conference Teacher Check-in Folder • 50 blank EMERGENCY STATUS REPORTS • CIRS Commander Folder • Command Center Communications Folder • Collection Communications Folder • Logistics Folder • 11 Message Logs (L.A.U.S.D. Booklets) • 1 Communications Box • 2 Cobra microTALK Two-Way Radios • COMM01 (CIRS Commander) • COMM02 (Command Post Communications Officer) • 1 Dual Radio Charging Base (Cobra) with USB charging Cord • 2 Uniden Scramble Radios • COMM03 (Collection Communications Officer) • COMM04 (Casualty Arrival Reporter) • 2 Uniden Model # GMR635-2CK • COMM05 (Spare) • COMM06 (Spare) • AAA Replacement Batteries – 8 minimum • AA Replacement Batteries – 6 minimum • 1 Supplies Container • 40 Pencils - 10 bundles of 4 • 6 Black Pens • 2 Red Pens • 2 Highlighters (any color) • 1 Roll of Duct Tape • 1 Bag of Rubber bands • 1 Single Hole Punch • 1 Pair of Scissors

21. 11. Conference Teacher Check-in: Responsible signing in all teachers and aids on conference periods reporting to command center. Instructions: Once assigned, obtain Conference Teacher Check-in Folder and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin). Obtain student desk or small table from the school emergency storage container. Set up a workstation in command center near Command Center Communications officer. Let school official know that you are checking in conference period teachers so official can direct teachers to you. Collect completed Emergency Status Reports from teachers; if they do not have one, give them one to complete then collect it. Task a command post runner to carry conference period forms to the collection point Emergency Status Report Collector. Upon completion of the emergency incident, turn in folder to the AFJROTC C.I.R.S. Kit (Blue Bin) and desk/table to storage container. Report back to Formation commander and/or Cadet Assignment Tracker for dismissal or retasking.

22. Example of Conference Period Teacher ESR

23. 12. Casualty Arrival Reporter: Documents all casualties arriving at the First Aid Station; reports arrivals to Casualty Tracker via two-way radio communication to Command Post Communications Officer or by First Aid Station Runner to Command Center. Instructions: • Once assigned, obtain Casualty Arrival Reporter Folder, a pencil pack, two-way radio and radio reference packet from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer • Secure a mobile table from the School Emergency Storage Container • Once two First Aid Station Runners have been assigned to you, head over to the First Aid Station (Cadet Drill Pad/Grinder) • Set up work area ensuring your visibility to arriving casualties, but in a position not to impede casualty arrivals • As casualties arrive to First Aid Center, ask rescue member (transporting the victim) for the following information: • What room or location did the victim come from? • What is the victims name? • What type of injury does the victim have? • Document Answers on Casualty Arrival Form and note the time of arrival • Using either two-way radio (through Command Center Communications Officer) or First Aid Station Runner, notify the Casualty Tracker of the casualty arrival by provide all information you received regarding casualty (include time of arrival). • If time allows, assist medical personnel in tracking information for them (Nurse’s Information Section ) • Once Search and rescue operations are over and Casualty Tracker has identified all casualty incidents as closed, return to command center and compare notes with the casualty tracker (should be with school operations chief). • Remain with school operations chief until they have taken possession of your tracking data and have released you • Return equipment back to AFJROTC C.I.R.S. Kit (Blue Bin) • Report back to Formation Commander for further instructions

24. First Aid Station Casualty Arrival Tracking Form

25. 13. First Aid Station Runner: Transports reported casualty arrivals and various other information, given by the Casualty Arrival Reporter or medical personnel, to Command Center; returns any responses or instructions by command center back to First Aid Station personnel. Instructions: • Once assigned, assist Casualty Arrival Reporter in securing a mobile table from the School Emergency Storage Container • Once First Aid Station team has been assembled (1 Casualty Arrival Reporter and 2 First Aid Station Runners), head over to the First Aid Station (Cadet Drill Pad/Grinder) • Assist with setting up work area ensuring your visibility to arriving casualties, but in a position not to impede casualty arrivals • Position yourself behind the Casualty Arrival Tracker out of the way of arriving casualties • Carefully transport casualty arrival or any other pertinent information to appropriate command center personnel (normally the Casualty Tracker) • If you receive casualty arrival information from the Casualty Arrival Reporter, promptly but safely deliver information to the Casualty Tracker in the Command Center then return to First Aid Station to retrieve more arrival messages. • Once Search and rescue operations are over and Casualty Tracker has identified all casualty incidents as closed, help collect mobile desk, return to Command Center, then return equipment were it belongs. • Report back to Formation Commander for further instructions

26. 14. Quick Reaction Teams (QRT): A Quick Reaction Team (QRT) is made of four cadets with the ranking cadet assuming the QRT leader. Teams are assembled by the Formation Commander. QRTs can be assigned various roles such as litter teams, first aid assembly teams, request or reunion gate runner teams, or any other detail that school officials request. Once teams are assembled they will stay together and await assignment from formation commander. General Safety instructions for all QRTs: NEVER GO INTO ANY BUILDING FOR ANY REASON! Storage Bins OK. Instructions: Once assigned and leader is selected, remain together in formation area until dispatched by formation commander—members will work as a team for the duration of the emergency event or until parent/guardian recovers them. If tasked to perform litter team duties, obtain litter, hard hat, safety vest, safety goggles, dust mask, rubber gloves, and heavy duty outer gloves from school emergency storage container then put on equipment—receive location assignment then proceed safely to assigned area to meet rescue team for victim transport. Upon completion of emergency operations, return any assigned equipment to school emergency storage container or any location were equipment was acquired. Report back to Formation Commander for further instructions—remember to stay together as a team for quick redeployments to new taskings.

27. Example of Litter Team Personal Safety Equipment

28. Command Center Map

29. First Aid/Triage Map

30. Additional Information Emergencies will create confusion so remember to take deep breaths to get oxygen flowing to your mind for clearer thinking Remain Calm Incident already occurring; you can only do what you can do so try to focus Remember your general orders—they apply here

31. Questions? NOTES: