Leading and Managing Change

1. Leading and Managing Change Workshop 3: Planning and Communicating the Plan

2. Workshop 3 Programme Arrival and coffee Introductions and aims Recap and review Prioritisation Matrix II Action Planning - Brown-paper Planning / Swim Lanes Coffee Communicating the plan – Fan Plan Pair work on planning Plenary, further support and evaluation Depart

3. Objectives • To review previous workshops and share learning since • To consider some planning tools and how to communicate them beyond the planning team • To establish further CPD and support

4. Review • Forcefield analysis • Fishbone Analysis • 5 Whys • Problem Solving Team Building

5. Prioritisation matrix What is it? • A framework to help prioritise a number of solutions or alternatives • Each solution is rated in terms of the impact it would have if it were implemented and in terms of how “do-able” the option is 4 High HIGHER PRIORITY SOLUTIONS 3 Impact 2 1 Low 1 2 3 4 Hard Easy Do-ability

6. School example Issue Behaviour during lunch break • Possible Solutions • Recruit and train additional staff to supervise • Segregate classes • Segregate year groups • Shorten lunch hour • Stagger lunch hour • Abandon lunch hour – have mini breaks • Allow pupils out of school • Lunch passes – allow pupils home • Shut school at lunch hour – keep pupils out • Provide lunch time clubs

7. Do-ability score Impact score 1 - 4 1 - 4 1. Recruit and train additional staff 1 3 2. Segregate classes 3 1 3. Segregate year groups 3 1 4. Shorten lunch break 3 3 5. Stagger lunch break 2 2 6. Abandon lunch break 3 4 7. Allow pupils out of school 4 1 8. Allow pupils home with permission from parents 3 1 9. Close school at lunch 3 1 10. Provide lunch time clubs 2 3 School example-solutions

8. 6 10 1 4 5 2 8 7 3 9 Prioritisation matrix – school solutions High 4 Therefore higher priority solutions are: 6. Abandoning the lunch break 4. Shortening the lunch break 10. Providing lunch clubs 3 Impact 2 1 Low 1 2 3 4 Hard Easy Do-ability

9. Action planning The following plans will: • be developed by the team, in response to the particular issues identified by the whole school staff • highlight rational, political and emotional benefits • inform the school improvement plan • Inform and involve the governing body This is an integral part of the normal school development/improvement planning process

10. Why brown paper? • Portable • Team builder • VAK • Can grow and develop • See whole process - visual impact • R-L planning essential • Different

11. Brown paper planning • demonstrates an approach to planning which uses the power of the team and also helps to build the team • a visual wall display • documents an entire plan, process or situation • it provides a “high touch” visual of an entire plan • details the actual steps taken • highlights all activities, interfaces, decision points and information sources

12. Brown paper plan Timeline Managing an Activity Day Desired Outcomes Jan Feb March April May A B C D E Work- streams Swim lanes

13. Key: Milestone Activity Decision Question Expanding the plan Managing an Activity Day Desired Outcomes Date Date Date Date Date A B C D E

14. Communicating the plan – Fan Plan Work/life balance Support Staff Example categories ICT Long Term Each action appears in a box on the plan Example time periods Administration Medium Term Timetable Short Term Miscellaneous Example phases Ph 1: short Term Ph 2: Medium term Ph 3: Longer Term

15. Pair/ Group Work

16. Further Support • Cumbria Remodelling Website : www.cumbriagfl.org.uk • National Remodelling website (now TDA): www.remodelling.org • Work/Life Balance courses • Audits of Workforce Reform by RCs.

17. Recap of the session • To review previous workshops and share learning since • To consider some planning tools and how to communicate them beyond the planning team • To establish further CPD and support

18. Capture feedback on today and close What went well? Even better if …