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New Principal Orientation Budget Services

New Principal Orientation Budget Services. July 21, 2014. Allocation Sheets. Final Allocation Sheets will be distributed in November: Based on the October FTE counts. Use Allocation figures from the previous year when budgeting for school spending prior to Allocation Sheet distribution.

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New Principal Orientation Budget Services

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  1. New Principal Orientation Budget Services July 21, 2014

  2. Allocation Sheets • Final Allocation Sheets will be distributed in November: • Based on the October FTE counts. • Use Allocation figures from the previous year when budgeting for school spending prior to Allocation Sheet distribution. • The Principal is responsible for refunding any amounts that are overspent.

  3. Allocation Sheet

  4. FY2015 • Allocation Highlights: • Per pupil allocation amount: • Elementary $32/FTE • Middle $40/FTE • High $48/FTE • Unused funds are not carried over to the following year. • Each school receives a base amount of School Focused Staff Development funds to begin the school year. • The local school billing account can be used to purchase items using the county purchase order system.

  5. Navigating the Portal • County funds can be viewed on the • Financial Portal at • http://finance.cobbk12.org/ • Save this page as a favorite on your computer.

  6. Financial Services Online Your personalized Financial Portal page:

  7. Financial Analysis Personalized Query Page:

  8. Financial Analysis Query Page • Charge Code Information • (a 6 block code by which any budget expenditure can be identified): • Fund - Identifies a sum of money as a specific resource, which is used for specific, authorized purposes. • Agency – Identifies the individual responsible for a group of accounts. • Organization – Identifies the purpose of the transaction and describes the activity for which a service or material is acquired. • Activity – Identifies specific activities and procedures designed to accomplish a predetermined objective. • Object – Identifies the nature and goal of an account or transaction describing the specific service or commodity obtained. • Reporting Category – Indicates the location/site where the purchased item or service will be located.

  9. Financial Analysis Query Page • Appropriation Unit • Accounts are grouped into Appropriation Units (e.g. Instructional Funds). • Administrators may cross spend funds contained in the various accounts within the Appropriation Unit. • As long as the entire Appropriation Unit is within budget limits, the system will accept additional expenditures to non-budgeted “zero-budget” or over-budget accounts.

  10. Budget Information • Allocation Manuals • FSU • Financial Services Online – Documentation & Procedures • General Financial Procedures Manual • Financial Services Online – Documentation & Procedures

  11. Contact Information • Budget Staff for Local Schools • Pamela Houston – Budget Coordinator/Elementary Schools • pamela.houston@cobbk12.org 770-426-3470 • Gina Wheeler – Budget Coordinator/Middle & High Schools • gina.wheeler@cobbk12.org 770-426-3312 • Kerry O’Malley – Budget Analyst/Special Schools & Grants • kerry.omalley@cobbk12.org 770-426-3319 • Becky Beck – Budget Manager • becky.beck@cobbk12.org 770-590-4552

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